Method of scheduling meetings

• US 5,197,000 A
• Filed: 05/15/1991
• Issued: 03/23/1993
• Est. Priority Date: 07/09/1990
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Vincent, James P.
• Primary Examiner(s): Envall, Jr., Roy N.
• Assistant Examiner(s): SHINGALA, GITA
• Application Number:
  US07/701,409
• Time in Patent Office: 678 Days
• Field of Search: 364/401, 364/705.06, 364/419, 340/706
• US Class Current: 705/7.19
• CPC Class Codes: G06Q 10/109 Time management, e.g. calendars, reminders, meetings or time accounting
• CPC Class Codes: G06Q 10/1095 Meeting or appointment

Abstract

An improved method of scheduling a meeting among terminal users who are provided with calendaring applications for storing and retrieving timed and dated events. A prompting screen is presented to a meeting scheduler with blanks for keying in desired times, dates, and prospective attendees for a meeting. In response to the schedulers keying to this screen, a comparison is made with the calendar of events for each prospective attendee. As a result of the nonavailability of a meeting time which complies with the desired times, dates and attendees, these factors are automatically altered or "relaxed" in order to achieve an acceptable meeting time. An option list of meeting times is then presented to the scheduler for selection of a meeting time. Based upon the selection of the scheduler, a meeting notification screen is then constructed for transmittal to each attendee.

Claims

1. A data processing system for scheduling a meeting using attendee calendars stored in said data processing system, said data processing system comprising:

means for presenting a scheduler with a prompting screen for keying in a plurality of desired meeting parameters including at least;

a list of desired attendees, a desired data range, and a desired time span;

means for establishing an initial time period equal to all available time within said desired date range;

means for comparing in said data processing system said initial period of time with each desired attendee'"'"'s calendar;

means for subdividing said initial period of time into a plurality of shorter periods of time in response to said comparing, each of said shorter periods of time having a specified beginning time, a specified ending time and a designation of any desired attendee who is unavailable during that shorter period of time; and

means for presenting an option screen to said scheduler displaying available times for selection of a meeting time within one of said plurality of shorter periods of time which complies with said desired meeting parameters.

2. The data processing system for scheduling a meeting using attendee calendars stored within said data processing system according to claim 1, further including means for automatically altering at least one of said plurality of desired meeting parameters in response to the non-availability of a meeting time complying with all of said desired meeting parameters and means for presenting an option screen to said scheduler displaying optimum meeting times within one or more of said plurality of shorter periods of time which comply with said altered meeting parameters.

3. The data processing system for scheduling a meeting using attendee calendars stored in said data processing system according to claim 1, wherein said means for presenting a scheduler with a prompting screen further includes means for presenting a screen for keying in a meeting location and said means for comparing said initial period of time with each desired attendee'"'"'s calendar further includes means for comparing said desired date range and said desired time span with a calendar for said meeting location.

4. The data processing system for scheduling a meeting using attendee calendars stored in said data processing system according to claim 1, wherein said means for presenting an option screen to said scheduler includes means for providing said scheduler the ability of selecting an exact meeting time.

5. The data processing system for scheduling a meeting using attendee calendars stored in said data processing system according to claim 4, further including means for notifying each attendee of said meeting.

6. The data processing system for scheduling a meeting using attendee calendars stored in said data processing system according to claim 5, further including means for presenting a notification screen to said scheduler for keying in a purpose of said meeting, and wherein said means for notifying each attendee of said meeting includes means for notifying each attendee of said purpose of said meeting.

7. The data processing system for scheduling a meeting using attendee calendars stored in said data processing system according to claim 1, further including means for presenting a notification screen to said attendees with a date and time of a selected meeting filled in from said option screen based upon said scheduler'"'"'s selection from said option screen.