Method and apparatus for completing a partially completed document in accordance with a blank form from data automatically retrieved from a database

• US 5,450,537 A
• Filed: 11/04/1993
• Issued: 09/12/1995
• Est. Priority Date: 12/08/1989
• Status: Expired due to Fees

• Current Assignee: Hitachi, Ltd.
• Original Assignee: Hitachi, Ltd.
• Inventors: Kondo, Hidefumi, Hirai, Chiaki
• Primary Examiner(s): Zimmerman, Mark K.
• Assistant Examiner(s): SMITH, MICHAEL
• Application Number:
  US08/147,894
• Time in Patent Office: 677 Days
• Field of Search: 395/149, 395/148, 395/60, 395/68, 395/145, 395/110, 382/2, 382/13, 382/14, 382/61, 382/9, 382/3, 345/113
• US Class Current: 715/200
• CPC Class Codes: G06F 40/174 Form filling; Merging

Abstract

A method and apparatus is provided for completing a document in accordance with a blank tabularized form document from data automatically retrieved from a database. An image of the blank form document is read into the system as image data from which a format of the blank form document and key information is determined. Supplemental data relating to the key information is automatically retrieved from a database and outputted in accordance with recognized parts of the original blank form document. In a second embodiment, the retrieved data is edited before being outputted. The data automatically retrieved from the database is selectively printed onto the original form document or onto a second form document.

Claims

1. A method for completing a form document which is partially completed with written data, the method being executed by a computer system and comprising the steps of;

reading an image of the form document together with the written data written onto the form document as image data and storing the image data in a memory of the computer system;

recognizing in the image data i) a format of the form document and ii) key information comprising intelligible characters in said written data;

automatically retrieving first data from a database in the memory of the computer system based on the recognized key information; and

,

printing at least a part of the retrieved first data onto said form document in accordance with the recognized format of the form document.

2. A method according to claim 1 wherein said automatically retrieving step includes the steps of:

automatically generating a search command in accordance with the recognized key information; and

,

automatically retrieving the first data from the database in accordance with the automatically generated search command.

3. A method according to claim 2 wherein said automatically generating a search command step includes the steps of:

standardizing the recognized key information into standardized key information by automatically referring to a standard item table; and

,

generating the search command in accordance with the standardized key information.

4. A method according to claim 1 wherein the key information recognizing step includes recognizing printed item data and hand-written data based on the intelligible characters comprising said written data.

5. A method according to claim 4 wherein:

said recognizing step comprises the step of recognizing each of the printed item data and corresponding handwritten data as a set, and

said automatically retrieving step comprises the steps of;

automatically generating a search command for retrieving the first data for each printed item data having no corresponding hand-written data on a condition of the recognized set; and

automatically retrieving the first data from the database in accordance with the generated search command.

6. A method according to claim 4 wherein:

the step of recognizing said handwritten data includes the step of recognizing a name of a first person; and

,

the automatically retrieving step includes automatically retrieving data of said first person from said database based on the name of said first person.

7. A method according to claim 4 wherein said printing step comprises the step of printing the retrieved first data on a second form document in accordance with the recognized format.

8. A method according to claim 7 wherein said printing step comprises the step of printing the recognized printed item data as well as the retrieved first data on the second form document in accordance with the recognized format.

9. A system for completing a blank form document which is partially completed with first information written onto a blank portion of the form document, the system comprising:

an image input unit for reading an image of the blank form document together with said first information as image data;

a recognition unit for recognizing in the image data a format of the blank form document and key information comprising intelligible characters in said first information written onto said form document;

a first memory for storing a database;

retrieval means for automatically retrieving first data from said database based on the key information; and

,

output means for printing at least part of the retrieved first data onto said blank form document based on the recognized format of the blank form document.

10. A system according to claim 9 wherein the recognition unit includes means for recognizing printed word item data and handwritten word item data in said key information.

11. A system according to claim 10 wherein said retrieval means includes:

means for automatically generating a search command based on the recognized printed word item data and the handwritten word item data; and

,

means for automatically retrieving the first data from said database in accordance with the generated search command.

12. A system according to claim 11 wherein said automatic generating means includes:

a second memory for storing a standard item table;

conversion means for converting the recognized printed word item data and handwritten word item data into standardized item data automatically by referring to said standard item table; and

,

means for generating the search command based on the converted standardized item data and the recognized handwritten word item data.

13. A system according to claim 10 wherein said recognition unit includes:

means for recognizing the printed word item data and the corresponding handwritten word item data as a set, and said retrieval means includes;

means for automatically generating the search command to retrieve the first data for printed word items having no corresponding handwritten word item data based on the recognized set; and

,

means for automatically retrieving the first data from said database based on the generated search command.

14. A system according to claim 10 wherein the recognition unit includes means for recognizing names of persons in said handwritten word item data and said database comprises data of persons.

15. A method for completing a blank form document which is partially completed by first information disposed in a blank space on the form document, the method being executed by a computer system and comprising the steps of:

reading an image of the blank form document together with said first information as image data;

storing said image data in a memory;

recognizing in the image data i) a layout format of the blank form document and ii) key information comprising intelligible characters in said first information;

automatically retrieving first data from a database based on the key information;

editing the retrieved first data; and

,

outputting the edited data onto the blank form document based on the recognized format of the blank form document.

16. A method according to claim 15 wherein the key information recognizing step includes recognizing printed word data items and handwritten word data items written into said blank space on said form document.

17. A method according to claim 16 wherein said automatically retrieving step comprises the steps of:

automatically generating a search command in accordance with the recognized printed word data items and the recognized handwritten word data items; and

,

automatically retrieving the first data from the database in accordance with the generated search command.

18. A method according to claim 17 wherein said step of automatically generating the search command comprises the steps of:

converting the recognized key information into standardized key information by automatically referring to a standard item table; and

,

generating the search command in accordance with the standardized key information and the recognized printed word data items and handwritten word data items.

19. A method according to claim 16 wherein:

said recognizing step comprises the step of recognizing each of the recognized printed word data items and the corresponding handwritten data items as a set; and

,

said retrieving step comprises the steps of;

automatically generating the search command to retrieve the first data for each printed word data item having no corresponding handwritten word data item based on the recognized set; and

,

automatically retrieving the first data from said database in accordance with the generated search command.