Computer integration network for channeling customer orders through a centralized computer to various suppliers

• US 5,694,551 A
• Filed: 04/24/1995
• Issued: 12/02/1997
• Est. Priority Date: 05/20/1993
• Status: Expired due to Fees

• Current Assignee: Moore Business Forms Inc.
• Original Assignee: Moore Business Forms Inc.
• Inventors: Doyle, John D., Groth, Dennis P., Hoholik, Anthony P.
• Primary Examiner(s): Weinhardt, Robert A.
• Application Number:
  US08/427,495
• Time in Patent Office: 953 Days
• Field of Search: 364/401, 364/402, 364/403, 364/408, 395/201, 395/208, 395/210, 395/226, 395/207, 395/228, 395/230, 395/235, 395/234
• US Class Current: 705/26.62
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 30/0625 Directed, with specific intent or strategy
• CPC Class Codes: G06Q 30/0635 Processing of requisition or of purchase orders
• CPC Class Codes: G06Q 30/0641 Shopping interfaces

Abstract

An electronic requisitioning system for channeling customer requisition orders to internal suppliers and outside vendors, and processing invoices using a centralized computer system. A customer accesses an electronic item catalog and requisition form to place an order transmitted to the central computer system. Requisitions are segregated by supplier and sent as purchase orders to appropriate internal suppliers and outside vendors that ship the items directly to the customer. Invoices are centrally processed and the customer receives a combined invoice for all items requisitions and may transmit payment back through to the central computer system.

Claims

1. A requisition tracking system comprising:

a central computer system having a memory containing data files and a data communication unit for communicating with other computer systems, said central computer system

(i) maintaining said data files containing data on customers, customer initiated requisitions, invoicing and product items,

(ii) electronically receiving requisition orders identifying products requisitioned by individual customers, where the requisition orders are received from a plurality of customer computer systems, and wherein a first requisition order from a first customer requisitions quantities of various products selected by the first customer, and a second requisition order from a second customer requisitions quantities of various products selected by the second customer,

(iii) generating purchase orders for the products from information in the requisition orders, wherein the purchase orders each include at least one or more identifier codes that identify one or more of the individual customers, and wherein a first group of purchase orders identifies the first and second customers and the quantities of at least a first product of the various products selected by the first and second customers, and a second group of purchase orders identifies the first and second customers and the quantities of at least a second product of the various products selected by the first and second customers,

(iv) individually addressing each purchase order to a selected vendor, including addressing the first group of purchase orders to a first vendor of the first product and the second group of purchase orders to a second vendor of the second product,

(v) transmitting each purchase order to a vendor computer system for the selected vendor;

(vii) receiving vendor invoices from a plurality of vendor computer systems, wherein said invoices identify the purchase orders that each vendor has accepted for delivery, and

(viii) extracting customer billing information from the vendor invoices to centrally generate customer invoices to be sent to each customer for the products selected by the customer and that the vendors have agreed to deliver to the customer;

each of said customer computer systems having a communication unit for electronically communicating with said central computer system to transmit customer data and said requisition orders for requisitional product items, and having a memory with data files containing data on requisitions and product items, and

each of said vendor computer systems having a communication unit for electronically communicating with said central computer system for receiving said purchase orders, for identifying the individual customers to receive products requisitioned in the purchase orders, and for transmitting said invoices having data including an acceptance of a requisition order.

2. A requisition tracking system as in claim 1 wherein said data on product items is in the form of an electronic catalog accessible via said customer computer systems and identifying products available for requisition.

3. A requisition tracking system as in claim 2 wherein said electronic catalog includes data uniquely identifying product items by an alphanumeric designation, description, keywords and product category codes, and said catalog being searched using one of said customer computer systems by keyword and product category codes.

4. A requisition tracking system as in claim 1 wherein said central computer system reformats data from said invoices from a plurality of vendor computer systems into individual customer invoices and electronically transmits said customer invoices to said customer computer systems.

5. A requisition tracking system as in claim 1 wherein said central computer system maintains said customer initiated requisition data files with current status data that indicates whether a requisitioned product item has been shipped to a customer and said vendor computer systems transmits status data to said central computer system indicating that said requisitioned items have been shipped.

6. A requisition tracking system as in claim 5 wherein said central computer system transmits said current status data regarding the requisitional product items to said customer computer systems.

7. A requisition tracking system as in claim 1, wherein said customer computer system periodically transmits update data indicative of an authorized customer and said central computer system maintains said customer data files by updating the customer data files with said update data received from said customer computer systems.

8. A requisitioning computer system as in claim 1 wherein said data files in said central computer system include historical data on the customers derived from said customer computer systems, requisition orders, and product items, and said central computer system processes said historical data in generating a report of certain selected extracts of said historical data.

9. A requisition system comprising:

a central computer system at a first location having data files containing information on customers, product catalogs, suppliers of products, customer requisitions of products wherein the requisitions include a first requisition for at least first and second products from a first customer, and second requisition for at least the first and second products from a second customer, purchase orders, and invoices,

a communication unit for receiving the customer requisitions from a plurality of customer computer systems and invoices from a plurality of vendor computer systems, and for transmitting the purchase orders to the vendor computer systems;

a processing unit for selecting vendors to supply customer requisitioned products and services, for extracting information from the first and second requisitions information regarding the first and second products and first and second customers, and for generating the purchase orders for each selected vendor that identifies a requisitioned product and identifies two or more customers to receive the requisitioned product, and identifies the selected vendor to deliver the requisitioned product directly to each of the identified customers, and wherein the purchase orders include a first group of purchase orders for a first vendor supplying the first product identifying the quantities of the first product requisitioned by each of the first and second customers, and a second group of purchase orders for a second vendor supplying the second product identifying the quantities of the second product requisitioned by each of the first and second customers, and generates customer invoices from vendor invoices which identify the products to be delivered to the respective customers and a charge for the products to be paid by the customers wherein;

the plurality of customer computer systems are at locations remote from said central computing system and receive data from the data files in the central computer system including catalogs, and transmit requisition orders for one or more products selected from the catalogs; and

the plurality of vendor computer systems receive, accept and process the purchase orders received from the central computer system, generate the vendor invoices containing product shipping information, and product cost information and transmit the invoices to the central computer.