Data processing system and method for compiling data during property inspection and maintenance operations

• US 5,724,261 A
• Filed: 02/05/1996
• Issued: 03/03/1998
• Est. Priority Date: 02/05/1996
• Status: Expired due to Fees

• Current Assignee: Rent Roll Incorporated
• Original Assignee: Rent Roll Incorporated
• Inventors: Sternagle, Edward Wallace, Denny, Joseph Paul, Allman, Kenneth Scott
• Primary Examiner(s): Trammell, James P.
• Assistant Examiner(s): VO, HIEN XUAN
• Application Number:
  US08/596,640
• Time in Patent Office: 757 Days
• Field of Search: 364/550, 364/709.12, 364/555, 364/402, 364/403, 364/709.14, 364/188, 364/507, 364/401 R, 235/375, 235/376
• US Class Current: 702/184
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

The data processing system includes a property inspection data entry device for collecting and storing inspection data during the inspection of a property. The property inspection data entry device typically includes a scanner which is responsive to labels which are associated with the property as well as various items located about the property which include indicia representative of predetermined characteristics of the rental unit. The property inspection data entry device also includes a data entry device, such as a keypad, for providing manual entry of additional inspection data. The data processing system can also include a maintenance data entry device for collecting and storing maintenance data relating to maintenance activities performed on a property. The data processing system also includes a host computer for electrically communicating with the property inspection data entry device and the maintenance data entry device prior to and subsequent to inspection and maintenance activities, respectively. In particular, the inspection and maintenance data stored by the data entry devices can be transferred to the host computer following the inspection and maintenance activities. The host computer can then sort the data according to one or more predetermined parameters such that a number of customized reports and/or work orders can be generated.

Claims

1. A property inspection data entry device for compiling inspection data during the inspection of a property, wherein said inspection data includes data relating to the relative condition of the property, and wherein the property inspection data entry device comprising:

reader means, responsive to one or more labels associated with the property which includes indicia representative of predetermined characteristics of the property, for receiving inspection data relating to the predetermined characteristics of the property;

data entry means, responsive to actuation by an operator of the property inspection data entry device, for receiving additional inspection data relating to the property including data relating to the relative condition of the property;

memory means, responsive to both said reader means and said data entry means, for storing the inspection data relating to the property received by both said reader means and said data entry means; and

controller means, responsive to said reader means and said data entry means, for identifying data relating to the relative condition of the property which fails to meet a predetermined criteria.

2. A property inspection data entry device according to claim 1 wherein said reader means is responsive to a label associated with the property which includes indicia representative of predetermined physical characteristics of the property.

3. A property inspection data entry device according to claim 1 wherein the property is a rental unit, and wherein said reader means is responsive to one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

4. A property inspection data entry device according to claim 1 wherein the property is a rental unit, and wherein said reader means is responsive to both a label associated with the rental unit which includes indicia representative of predetermined physical characteristics of the rental unit, and one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

5. A property inspection data entry device according to claim 1 further comprising prompting means for guiding the operator of said property inspection data entry device during inspection of the property, wherein the operator enters the inspection data relating to the rental unit in response to a prompt provided by said prompting means.

6. A property inspection data entry device according to claim 5 further comprising display means, responsive to said memory means, for displaying the inspection data relating to the predetermined characteristics of the property.

7. A property inspection data entry device according to claim 1 wherein said reader means comprises a scanner responsive to one or more labels, associated with the property, which include indicia representative of predetermined characteristics of the property.

8. A property inspection data entry device according to claim 1 wherein said data entry means comprises a keypad having a plurality of keys, responsive to actuation by the operator of said property inspection data entry device, for receiving inspection data relating to the property.

9. A property inspection data entry device according to claim 1 further comprising:

a controller, responsive to said data entry means and said reader means, for controlling operations of the property inspection data entry device, and

data transfer means, responsive to said controller, for establishing a communication path with a host computer, and for transferring the inspection data from said memory means to the host computer following the inspection of a property via the communication path.

10. A property inspection data processing system for processing inspection data collected during the inspection of at least one property, the data processing system comprising:

a host computer for processing inspection data collected from the inspection of at least one property, wherein said host computer includes sorting means for arranging the inspection data relating to the property according to at least one predetermined characteristic of the property; and

a property inspection data entry device for compiling inspection data during the inspection of a property, the property inspection data entry device comprising;

reader means, responsive to one or more labels associated with the property which include indicia representative of predetermined characteristics of the property, for receiving inspection data relating to the predetermined characteristics of the property;

data entry means, responsive to actuation by an operator of the property inspection data entry device, for receiving inspection data relating to the property;

memory means, responsive to both said reader means and said data entry means, for storing the inspection data relating to the property received by both said reader means and said data entry means; and

data transfer means for transferring the inspection data from said memory means of said property inspection data entry device to said host computer following the inspection of a property and upon the establishment of a communication path therebetween.

11. A property inspection data processing system according to claim 10 wherein said host computer comprises:

a host controller for controlling the operations of said host computer;

host memory means, responsive to said host controller, for storing the inspection data collected during the inspection of at least one property; and

interface means, responsive to said host controller, for establishing a communication path with said data transfer means of said property inspection data entry device.

12. A property inspection data processing system according to claim 10 wherein said host computer comprises output means for generating a report relating to the inspection data.

13. A property inspection data processing system according to claim 10 wherein said reader means of said property inspection data entry device is responsive to a label associated with the property which includes indicia representative of predetermined physical characteristics of the property.

14. A property inspection data processing system according to claim 10 wherein the property is a rental unit, and wherein said reader means of said property inspection data entry device is responsive to one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

15. A property inspection data processing system according to claim 10 wherein the property is a rental unit, and wherein said reader means of said property inspection data entry device is responsive to both a label associated with the rental unit which includes indicia representative of predetermined physical characteristics of the rental unit, and one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

16. A property inspection data processing system according to claim 10 wherein said property inspection data entry device further comprises prompting means for guiding the operator of said property inspection data entry device during inspection of the property, wherein the operator enters the inspection data relating to the property in response to a prompt provided by said prompting means.

17. A property inspection data processing system according to claim 10 wherein said reader means of said property inspection data entry device comprises a scanner responsive to one or more labels, associated with the property, which include indicia representative of predetermined characteristics of the property.

18. A property inspection data processing system according to claim 10 wherein said inspection data includes data relating to the relative condition of the property, and wherein the property inspection data entry device further comprises controller means, responsive to said data entry means, for identifying data relating to the relative condition of the property which fails to meet a predetermined criteria, and for indicating to said host computer said identified inspection data via said interface means.

19. A property inspection method for compiling inspection data from an inspection of a property, the property inspection method comprising the steps of:

reading at least one label associated with the property, wherein the at least one label includes inspection data relating to the predetermined characteristics of the property;

entering additional inspection data relating to the property, wherein said entering step comprises the step of manually entering data relating to the relative condition of the property;

identifying data relating to the relative condition of the property which fails to meet a predetermined criteria; and

storing the inspection data relating to the property obtained from said reading and entering steps.

20. A property inspection method according to claim 19 wherein the property is a rental unit, and wherein said reading step comprises the step of reading one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

21. A property inspection method according to claim 19 wherein the property is a rental unit, and wherein said reading step comprises the steps of:

reading a label associated with the rental unit which includes indicia representative of predetermined physical characteristics of the rental unit; and

reading one or more labels associated with respective items within the rental unit and which include indicia representative of predetermined physical characteristics of the respective items within the rental unit.

22. A property inspection method according to claim 19 further comprising the step of prompting an operator during the inspection of the property of predetermined characteristics of the property which should be inspected.

23. A property inspection method according to claim 19 wherein said reading step comprises the step of scanning at least one label associated with the property which includes indicia representative of predetermined characteristics of the property.

24. A property inspection method according to claim 19 further comprising the step of displaying the stored inspection data for review by an inspector during the inspection of the property.

25. A property inspection method according to claim 19 further comprising the step of processing the inspection data collected during the inspection of the property following the inspection.

26. A property inspection method according to claim 25 further comprising the steps of:

transferring the stored inspection data to a host computer following the inspection of the property;

storing the inspection data collected from the inspection of the property and transferred to the host computer in host memory means of the host computer.

27. A property inspection method according to claim 26 further comprising the step of sorting the inspection data relating to the property and stored in the host memory means according to at least one predetermined parameter.

28. A property inspection method according to claim 26 further comprising the step of generating a report relating to the inspection data stored in the host memory means.

29. A maintenance data entry device for compiling maintenance data during the maintenance of a property, the maintenance data entry device comprising:

reader means for reading one or more labels associated with the property which include indicia relating to the property upon commencing maintenance activities and upon completing maintenance activities;

a timer, responsive to said reader means, for determining a start time at which the maintenance commences and an end time at which the maintenance is completed;

data entry means, responsive to actuation by an operator of the maintenance data entry device, for receiving maintenance data relating to the maintenance performed on the identified property; and

memory means, responsive to both said reader means and said data entry means, for storing the maintenance data relating to the property received by both said reader means and said data entry means.

30. A maintenance data entry device according to claim 29 further comprising prompting means for guiding the operator of said maintenance data entry device during entry of the maintenance data, wherein the operator enters the maintenance data relating to the property in response to a prompt provided by said prompting means.

31. A maintenance data entry device according to claim 29 wherein said reader means comprises a scanner responsive to one or more labels, associated with the property, which identify the property undergoing maintenance.

32. A maintenance data entry device according to claim 29 wherein said data entry means comprises a keypad having a plurality of keys, responsive to actuation by the operator of said maintenance data entry device, for receiving maintenance data relating to the maintenance performed on the property.

33. A maintenance data entry device according to claim 29 further comprising:

a controller, responsive to said data entry means and said reader means, for controlling operations of the maintenance data entry device, and

data transfer means, responsive to said controller, for establishing a communication path with a host computer, and for transferring the maintenance data from said memory means to the host computer following the maintenance of a property via the communication path.

34. A method for compiling maintenance data during maintenance of a property, the method comprising the steps of:

reading at least one label associated with the property upon commencing maintenance activities and upon completing maintenance activities, wherein the at least one label includes indicia identifying the property undergoing maintenance;

determining a start time at which the maintenance commences and an end time at which the maintenance is completed;

receiving maintenance data relating to the maintenance performed on the identified property; and

storing the maintenance data relating to the property.

35. A method according to claim 34 further comprising the step of prompting an operator during the maintenance of the property to enter the maintenance data.

36. A method according to claim 34 wherein said reading step comprises the step of scanning at least one label associated with the property which identify the property undergoing maintenance.

37. A method according to claim 34 further comprising the step of processing the maintenance data collected during said receiving step.

38. A method according to claim 37 further comprising the steps of:

transferring the stored maintenance data to a host computer following the maintenance of the property;

storing the maintenance data collected during said receiving step and transferred to the host computer in host memory means of the host computer.

39. A method according to claim 38 further comprising the step of sorting the maintenance data relating to the property and stored in the host memory means according to at least one predetermined parameter.

40. A method according to claim 38 further comprising the step of generating a report relating to the maintenance data stored in the host memory means.