System and method for combining individual statements into a single mailing envelope

• US 5,774,885 A
• Filed: 11/21/1995
• Issued: 06/30/1998
• Est. Priority Date: 11/21/1995
• Status: Expired due to Term

• Current Assignee: DST Output West LLC
• Original Assignee: International Billing Services
• Inventors: Delfer, Frank W. III
• Primary Examiner(s): Cosimano, Edward R.
• Application Number:
  US08/561,358
• Time in Patent Office: 952 Days
• Field of Search: 53/147, 53/154, 209/584, 209/900, 270/52.01, 270/58.01, 270/58.06, 270/58.07, 270/58.09, 364/400, 364/464.11, 364/464.16, 364/464.2, 364/478.02, 364/478.07, 364/478.11, 705/401, 705/406, 705/410
• US Class Current: 705/401
• CPC Class Codes: B07C 1/00 Measures preceding sorting according to destination
• CPC Class Codes: G07B 17/00467 Transporting mailpieces postal sorting B07C
• CPC Class Codes: G07B 17/00661 Sensing or measuring mailpieces weighing G01G19/00
• CPC Class Codes: G07B 2017/0037 Calculation of postage value
• CPC Class Codes: G07B 2017/00491 Mail/envelope/insert handling system
• CPC Class Codes: G07B 2017/00588 Barcode
• CPC Class Codes: G07B 2017/00685 Measuring the dimensions of mailpieces
• CPC Class Codes: G07B 2017/00701 Measuring the weight of mailpieces

Abstract

A billing system for combining into a statement pack, fitted within a minimum number of master mailing envelopes, individual user billing statements and other desired inserts. Each billing statement is comprised of one or more constituent documents, from the same or different service providers that are to be delivered to a common mailbox. Postal coding information is utilized for determining which user billing statements are delivered to the common mailbox.

Claims

1. A billing system for combining, into a minimum number of master mailing envelopes, individual user billing statements, comprised of one or more constituent documents, from the same or different service providers that are to be delivered to a common mailbox, comprising:

a) means utilizing postal coding information for determining which user billing statements are delivered to the common mailbox and

b) means for combining into a minimum number of master mailing envelopes a cost effective number of user billing statements being delivered to a common mailbox.

2. A billing system for combining, into a minimum number of master mailing envelopes, individual user billing statements, comprised of one or more constituent documents, from the same or different service providers that are to be delivered to a common mailbox, comprising:

a) key files containing data relevant billing information for each user billing statement from each service provider participating in the combination billing system;

b) means incorporating postal coding, indicative of the common mailbox, for analyzing said key files to determine which user billing statements are to be delivered to a common mailbox;

c) means for analyzing, in association with said postal code incorporating means for delivery to a common mailbox, and generating a statement pack file indicating the most cost effective combination of user billing statements eligible to be placed in a minimum number of master billing envelopes based on a weight and a thickness determination for each document comprising each user billing statement; and

d) means for determining optimal loading of a mailing tray with the combined billing statements utilizing and updating said generated statement pack file.

3. A billing system according to claim 2, further comprising means for determining said weight and thickness values.

4. A billing system according to claim 2, further comprising means for assembling each of the user billing statements into an individual envelope from the constituent documents required to form each user billing statement that is eligible for combining into a minimum number of master mailing envelopes and loading each said individual envelope containing a user billing statement into a statement pack tray.

5. A billing system according to claim 5, further comprising means for obtaining from each said statement pack tray the user billing statements that are to be delivered to a common mailbox and therefore combined into the minimum number of master mailing envelopes and inserting said user billing statements into the minimum number of master mailing envelopes.

6. A billing system according to claim 5, further comprising means for printing mailing information on each said master mailing envelope.

7. A billing system according to claim 5, further comprising means for printing a list of each user billing statement contained in each said master mailing envelope on each said master mailing envelope.

8. A billing system for combining into a statement pack having a single master mailing envelope, individual user billing statements from the same or different service providers that are to be delivered to a common mailbox, comprising:

a) key files containing data relevant billing information for each user billing statement from each service provider participating in the combination billing system;

b) means for incorporating postal zip-plus-six number in a process for analyzing said key files to determine which user billing statements are to be delivered to a common mailbox;

c) means directed by a computer for analyzing and generating, in association with said key files and postal code incorporating means, a statement pack file indicating the most cost effective combination of user billing statements to be placed in the master billing envelope based on a weight and a thickness value for each document comprising each user billing statement;

d) means for determining optimal loading of a mailing tray with either non-combined billing statements or the combined billing statements utilizing and updating said generated statement pack file;

e) means for assembling and loading optimally each said non-combined billing statement into a normal mailing tray;

f) means for assembling each of the user billing statements into an individual envelope from the constituent documents required to form each user billing statement that is eligible for combining into a minimum number of master mailing envelopes and loading each said individual envelope containing a user billing statement into a statement pack tray; and

g) means for obtaining from each said statement pack tray the user billing statements that are to be delivered to a common mailbox and therefore combined into the single master mailing envelope and inserting said user billing statements into the master mailing envelopes.

9. A billing system according to claim 8, further comprising means for determining said weight and thickness values.

10. A billing system according to claim 8, further comprising means for printing mailing information on each said master mailing envelope.

11. A billing system according to claim 10, further comprising means for printing a list of each user billing statement contained in each said master mailing envelope on each said master mailing envelope.

12. A billing system according to claim 8, wherein said means for obtaining from each said statement pack tray the user billing statements that are to be delivered to a common mailbox and inserting said user billing statements into a single master mailing envelope to create a statement pack comprises:

a) a statement pack tray storage system having means for identifying the location of each statement pack tray which in turn identifies which individual envelopes are within each statement pack tray;

b) means for identifying which statements pack trays are to be pulled for assembly of the statement packs; and

c) a sorter for grouping individual envelopes that will be combined into a statement pack into sorted trays; and

d) a statement pack inserter for assembly of the statement pack from grouped individual envelopes.

13. A billing system according to claim 12, wherein said statement pack inserter comprises:

a) means for printing postal address information on the master envelope;

b) means for printing on the master envelope which said individual envelopes having billing statements are contained within the master envelope; and

c) means for inserting individual envelopes and any other selected inserts into said master envelope.

14. A computer directed method for combining consumer billing statements from the same or different service providers that are to be delivered to a common mailbox in a statement pack, wherein items within each statement pack include at least one master envelope, one or more billing statements with each billing statement comprising one or more billing sheets held within an individual statement envelope, and optionally, various types and quantities of inserts either within each individual statement envelope or not within each individual statement envelope but within the master envelope, wherein said method comprises the steps:

a) identifying with the aid of the computer billing statements that are to be delivered to the common mailbox;

b) determining weights and thicknesses for each of the items comprising the statement pack; and

c) establishing with the aid of the computer the most cost effective combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the statement pack by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

15. A method for combining consumer billing statements according to claim 14, further comprising the step of loading mailing trays with statement packs in a manner that maximizes savings in postal costs for assembling mailing trays in a manner that benefits from discount postal rates that require adherence to a set of postal agency qualification rules for filling said mailing trays.

16. A computer directed method for combining consumer billing statements from the same or different service providers that are to be delivered to a common mailbox in a statement pack, wherein items within each statement pack include a master envelope, one or more billing statements with each billing statement comprising one or more billing sheets from a particular service provider held within an individual statement envelope, and optionally, various types and quantities of inserts either within each individual statement envelope or not within each individual statement envelope but within the master envelope, wherein said method comprises the steps:

a) identifying with the aid of the computer all billing statements having a common mailbox delivery point based on a postal zip-plus-six mailbox number;

b) determining weights and thicknesses for each of the items comprising the statement pack; and

c) establishing with the aid of the computer the best combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the statement pack by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

17. A method for combining consumer billing statements according to claim 16, further comprising the step of loading mailing trays with statement packs in a manner that maximizes savings in postal costs for assembling mailing trays in a manner that benefits from discount postal rates that require adherence to a set of postal agency qualification rules for filling said mailing trays.

18. A computer directed method for combining into a statement pack individual user billing statements from the same or different service providers that are to be delivered to the same mailbox, thereby minimizing a number of mailing envelopes required, wherein said methods comprises the steps:

a) identifying with the aid of the computer all billing statements having a common mailbox delivery point based on a delivery point barcode;

b) determining weights and thicknesses for each item within the statement pack; and

c) establishing with the aid of the computer the most cost effective combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the statement pack by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

19. A method for combining consumer billing statements according to claim 18, further comprising the step of loading mailing trays with statement packs in a manner that maximizes savings in postal costs for assembling mailing trays in a manner that benefits from discount postal rates that require adherence to a set of postal agency qualification rules for filling said mailing trays.

20. A computer directed method for combining user billing statements from the same or different service providers that are to be delivered to a common mailbox in a statement pack, wherein items within each statement pack include a master envelope, one or more billing statements with each billing statement comprising one or more billing sheets from a particular service provider, and optionally, various types and quantities of inserts within the master envelope, wherein said method comprises the steps:

a) creating key files for each of the user billing statements that have relevant billing and postal coding information;

b) analyzing which user billing statements will be delivered to a common mailbox based on said postal coding information and a weight and thickness for each item within the statement pack, whereby a most cost effective combination of items within the master mailing envelope is achieved;

c) producing a statement pack file having all billing statements that can be combined into a statement pack;

d) processing said statement pack file through means for producing the billing statements and optimally loading statement pack mailing trays containing the combinable billing statements and updating said statement pack file with optimal loading information, whereby said producing and loading means labels each statement pack tray with an identifying label;

e) storing optimally loaded statement pack mailing trays that are accessed by means of said identifying label;

f) generating a statement pack tray feed order file indicating the order in each which statement pack tray is to be pulled for delivery to a sorter having stackers for holding billing statements;

g) constructing a stacker file indicating which billing statements are placed in which output stacker of said sorter that feeds an inserter that forms the statement pack;

h) utilizing said order file and said stacker file in conjunction with an inserter to produce each of the combined statement packs; and

i) loading mailing trays with statement packs for mailing.

21. A method according to claim 20, further comprising the step of printing postal information on each master mailing envelope.

22. A method according to claim 20, further comprising the step of printing on each master mailing envelope a list of billing statements enclosed in each master mailing envelope.

23. A computer directed method for combining user billing statements from the same or different service providers that are to be mailed to a common mailbox in a statement pack, wherein items within each statement pack include a master mailing envelope, one or more billing statements with each billing statement comprising one or more billing sheets from a particular service provider held within an individual statement envelope, and optionally, various types and quantities of inserts either within each individual statement envelope or not within each individual statement envelope but within the master envelope, wherein said method comprises the steps:

a) creating key files for each of the user billing statements that have relevant billing and postal coding information;

b) analyzing which user billing statements will be delivered to a common mailbox based on said postal coding information and a weight and thickness for each item within the statement pack, whereby a most cost effective combination of items within the master mailing envelope is achieved;

c) producing a statement pack file having all billing statements that can be combined into a statement pack;

d) processing said statement pack file through means for producing the billing statements and optimally loading statement pack mailing trays containing the combinable billing statements and updating said statement pack file with optimal loading information, whereby said producing and loading means labels each statement pack tray with an identifying label;

e) storing optimally loaded statement pack mailing trays that are accessed by means of said identifying label;

f) generating a statement pack tray feed order file indicating the order in which each statement pack tray is to be pulled for delivery to a sorter having stackers;

g) constructing a stacker file indicating which billing statements are placed in which output stacker of said sorter that feeds an inserter that forms the statement pack;

h) utilizing said order file and said stacker file in conjunction with an inserter to produce each of the combined statement packs; and

i) loading mailing trays with statement packs for mailing.

24. A method according to claim 23, further comprising the step of printing postal information on each master mailing envelope.

25. A method according to claim 23, further comprising the step of printing on each master mailing envelope a list of billing statements enclosed in each master mailing envelope.

26. A method according to claim 23, further comprising the step of inserting into each master mailing envelope additional inserts.

27. A method for combining, to produce a statement pack, user billing statements from the same or different service providers that are to be delivered to a common mailbox in a master mailing envelope, wherein items within each master mailing envelope include one or more billing statements with each billing statement from the same or different service provider, and optionally, various types and quantities of inserts, wherein the method comprises the steps:

a) identifying billing statements that are to be delivered to the common mailbox;

b) determining weights and thicknesses for each piece within the statement pack; and

c) establishing the most cost effective combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the statement pack by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

28. A method for combining consumer billing statements into a statement pack according to claim 27, further comprising the step of loading mailing trays in a manner that maximizes savings in postal costs for assembling mailing trays that benefit from discount postal rates that require adherence to a set of postal agency qualification rules for filling the mailing trays.

29. A method for combining into a statement pack individual user billing statements from the same or different service providers that are to be delivered to the same mailbox, thereby minimizing a number of mailing envelopes required, wherein the methods comprises the steps:

a) identifying all statements having a common mailbox delivery point based on a postal zip-plus-six mailbox number;

b) determining weights and thicknesses for each piece within the statement pack; and

c) establishing the most cost effective combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the mailing piece by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

30. A method for combining consumer billing statements according to claim 29, further comprising the step of loading mailing trays in a manner that maximizes savings in postal costs for assembling mailing trays that benefit from discount postal rates that require adherence to a set of postal agency qualification rules for filling the mailing trays.

31. A method for combining into a statement pack individual user billing statements from the same or different service providers that are to be delivered to the same mailbox, thereby minimizing a number of mailing envelopes required, wherein the methods comprises the steps:

a) identifying all statements having a common mailbox delivery point based on a postal delivery point barcode;

b) determining weights and thicknesses for each piece within the statement pack; and

c) establishing the most cost effective combination of one or more billing statements and other items comprising the statement pack to maximize savings in postal costs for delivering the mailing piece by utilizing postal agency mailing discount rates that require adherence to a set of postal agency qualification rules.

32. A method for combining consumer billing statements according to claim 31, further comprising the step of loading mailing trays in a manner that maximizes savings in postal costs for assembling mailing trays that benefit from discount postal rates that require adherence to a set of postal agency qualification rules for filling the mailing trays.