Electronic document filing system for registering and retrieving a plurality of documents

• US 5,812,995 A
• Filed: 03/24/1997
• Issued: 09/22/1998
• Est. Priority Date: 10/14/1993
• Status: Expired due to Fees

• Current Assignee: Matsushita Electric Industrial Company Limited (Panasonic Holdings Corporation)
• Original Assignee: Matsushita Electric Industrial Company Limited (Panasonic Holdings Corporation)
• Inventors: Sasaki, Masahiro, Tsuchie, Yasuhiro, Kuwano, Tsuyoshi, Otsuka, Sachiyo
• Primary Examiner(s): Black, Thomas G.
• Assistant Examiner(s): Alam, Hosain T.
• Application Number:
  US08/822,899
• Time in Patent Office: 547 Days
• Field of Search: 707/1-6, 707/513, 707/514, 707/515, 707/100, 707/907, 345/356-357
• US Class Current: 1/1
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: Y10S 707/99931 Database or file accessing

Abstract

A plurality of documents and a plurality of types of classifications are registered on a plurality of hierarchy stages of a hierarchy structure. In each of the documents, a plurality of document files indicating contents of the document is stored in a contents file block, and document attribute information designating one or more document attributes peculiar to the document is stored in a document attribute information file. In each of the types of classifications, classification attribute information designating one or more classification attributes of the type of classification is stored in a classification attribute information file. The classification attributes have no connection with contents of any document. In the hierarchical structure, one or more documents and types of classifications characterized by a common attribute are registered on a first hierarchy stage on the basis of the classification attribute information, which designates the common attribute and is stored in one classification attribute information file of one type of classification registered on a second hierarchy stage higher than the first hierarchy stage by one hierarchy stage, for each hierarchy stage. Therefore, each document can be logically registered, preserved, retrieved and renewed at high speed while tracing a plurality of types of classifications one after another in the hierarchical structure.

Claims

1. An electronic document filing system, comprising:

a plurality of documents, each of the documents comprising;

a contents file block for storing a plurality of document files indicating contents of one document;

a document attribute information file for storing a piece of document attribute information designating one or more document attributes peculiar to the document, the document attributes expressing common attributes of the document files to characterize the document; and

a document directory for placing the contents file box and the document attribute information file on a hierarchy stage of a hierarchical structure;

a plurality of types of classifications, each of the types of classifications comprising;

a classification attribute information file for storing a piece of classification attribute information designating one or more classification attributes of one type of classification having no connection with contents of any document, the type of classification being characterized by the classification attributes; and

a classification directory for placing the classification attribute information file on a hierarchy stage of the hierarchical structure;

document and classification managing means for preparing the hierarchical structure composed of a plurality of hierarchy stages, registering one or more documents and one or more types of classifications characterized by a common attribute on a first hierarchy stage on the basis of the classification attribute information, which designates the common attribute and is stored in one classification attribute information file of one type of classification registered on a second hierarchy stage higher than the first hierarchy stage by one hierarchy stage, for each hierarchy stage, and managing the plurality of documents and the plurality of types of classifications in the hierarchical structure; and

process control means for controlling the processing of each document managed in the hierarchical structure by the document and classification managing means to retrieve one document characterized by the document attributes as a minimum processing unit and renew one or more documents or one or more types of classifications.

2. An electronic document filing system according to claim 1, further comprising:

a listing file registered on a particular hierarchy stage for storing the document attribute information stored in the document attribute information files of the documents registered on the particular hierarchy stage and the classification attribute information stored in the classification attribute information files of the classifications registered on the particular hierarchy stage; and

displaying means for displaying the document attribute information and the classification attribute information stored in the listing file.

3. An electronic document filing system according to claim 1, further comprising:

document preparation means for making a plurality of document files for each of the documents, the plurality of document files being stored in each of the contents file blocks of the documents.

4. An electronic document filing system according to claim 1, further comprising:

data base means for storing pieces of retrieval information of the types of classifications and storing pieces of retrieval information of the documents;

input means for receiving a retrieving request for the retrieval of a desired document or a desired type of classification; and

data base processing means for designating pieces of classification attribute information stored in the classification attribute information files as the retrieval information of the types of classifications, designating pieces of document attribute information stored in the document attribute information files as the retrieval information of the types of documents, and retrieving the retrieval information stored in the data base means to select a piece of retrieval information of the desired document or the desired type of classification according to the retrieval request retrieved in the input means, the retrieval information designated in the data base processing means being stored in the data base means.

5. An electronic document filing system according to claim 4 in which a piece of classification attribute information representatively stored in a classification attribute information file is automatically designated as a piece of retrieval information of a type of classification in the data base processing means and is stored in the data base means when the classification attribute information is stored in the classification attribute information file, and a piece of document attribute information representatively stored in a document attribute information file is automatically designated as a piece of retrieval information of a document in the data base processing means and is stored in the data base means when the document attribute information is stored in the document attribute information file.

6. An electronic document filing system according to claim 1 in which the plurality of document files stored in the contents file block of each document are written according to different formats.