Method and system for electronic document approval with displayed imprint

• US 5,850,219 A
• Filed: 09/20/1996
• Issued: 12/15/1998
• Est. Priority Date: 09/20/1995
• Status: Expired due to Fees

• Current Assignee: Hitachi, Ltd.
• Original Assignee: Hitachi, Ltd.
• Inventors: Kumomura, Akira
• Primary Examiner(s): Breene, John E.
• Application Number:
  US08/717,181
• Time in Patent Office: 816 Days
• Field of Search: 364/400, 345/326-358, 345/961, 707/511, 707/500, 707/530, 705/7, 705/12, 705/1, 395/200.3, 395/200.37
• US Class Current: 715/751
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

An electronic approval method and system for determining an electronic mail to be approved from received pieces of electronic mail, efficiently performing electronic approval on a selected piece of electronic mail, and efficiently sending the processed pieces of electronic mail back to its sender if not approved or to the next approving person if approved. Pieces of electronic mail are received and classified by types according to various categories such as mail for approval, mail for return/forwarding, mail for reference (peruse), and unread/already read mail others as necessary. From the received pieces of electronic mail, a piece of electronic mail to be approved is selected and displayed on a display device. An electronic approval column of the displayed piece of electronic mail is registered with an approval seal of the previous approving person. In an electronic approval column of the current approving person who has received the mail, an imprint of the current approving person blinks to indicate the location the approval seal of the current approving person is to be disposed. If the current approving person does not approve the mail, clicks the approval column of the previous approving person to send the mail back to the sender. If the current approving person approves the mail, the current approving person registers their approval seal and clicks an imprint of a next approving person which may be a superior, another section or other such destination to forward the mail.

Claims

1. An electronic approval method for an electronic approval system for performing electronic approval processing on received pieces of electronic mail and transferring processed pieces of electronic mail, said electronic approval method comprising the steps of:

displaying a piece of electronic mail to be approved from said received pieces of electronic mail;

displaying in a first manner on the displayed piece of electronic mail a previous imprint of a previous approving person who previously approved said displayed piece of electronic mail by affixing an approval seal at a location of said previous imprint;

displaying in a second manner different from said first manner on said displayed piece of electronic mail a current imprint at a location where a current approving person who received said displayed piece of electronic mail is to affix an approval seal;

displaying in a third manner, different from said first and second manners, on said displayed piece of electronic mail a next imprint at a location where a next approving person, who is to approve said displayed piece of electronic mail after said current approving person, is to affix an approval seal; and

when the displayed piece of electronic mail has been approved by said current approving person, transferring said displayed piece of electronic mail to said next approving person when said next approving person has been selected.

2. An electronic approval method according to claim 1 further comprising the step of:

when the displayed piece of electronic mail has not been approved by said current approving person, transferring said displayed piece of electronic mail to said previous approving person when said previous approving person has been selected.

3. An electronic approval method according to claim 1, wherein said previous imprint is displayed in a previous approval column, said current imprint is displayed in a current approval column and said next imprint is displayed in a next approval column.

4. An electronic approval method according to claim 3, wherein said first manner causes said previous imprint to be displayed using solid lines.

5. An electronic approval method according to claim 4, wherein said second manner causes said current imprint to be displayed in a blinking manner.

6. An electronic approval method according to claim 5, wherein said third manner causes said next imprint to be displayed in a dim manner.

7. An electronic approval method according to claim 1 wherein when said displayed piece of electronic mail has been approved by said current approving person, selection of said next approving person is conducted by designating said next imprint.

8. An electronic approval method according to claim 2 wherein when said displayed piece of electronic mail has not been approved by said current approving person, selection of said previous approving person is conducted by designating said previous imprint.

9. An electronic approval method according to claim 1, wherein each of said imprints contains a name of the approving person, said imprint being electronically provided to documents sent as electronic mail.

10. An electronic approval method according to claim 9, wherein said approval seal affixed to said displayed piece of electronic mail when approved contains one of a signature of an approving person or a stamp of an approving person.

11. An electronic approval method according to claim 1, wherein said current imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and said approval seal contains one of a signature or a stamp of said current approving person.

12. An electronic approval method according to claim 1, wherein said next imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and said approval seal contains one of a signature or a stamp of said next approving person.

13. An electronic approval method according to claim 10, wherein all imprints to which approval seals have not been affixed are displayed in a blinking manner.

14. An electronic approval method according to claim 10, wherein when one of said blinking imprints is selected by said approving person, the approval seal corresponding to said approving person is affixed.

15. An electronic approval method according to claim 14, wherein when one of said blinking imprints is affixed with an approval seal, a pointer moves to one of the remaining blinking imprints.

16. An electronic approval method according to claim 10, further comprising the steps of:

classifying said pieces of received electronic mail into different categories including mail for approval, mail for return/forwarding, mail for reference and unread/already read mail beforehand; and

displaying the number of pieces of electronic mail falling in each of said categories;

wherein said displaying a piece of electronic mail step includes the steps of;

displaying a list of the pieces of electronic mail in a category when the category has been selected, and

displaying a piece of electronic mail from said list when said piece of electronic mail has been selected.

17. An electronic approval system for electronically approving received pieces of electronic mail and transmitting the approved pieces of electronic mail, said electronic approval system comprising:

a display device for displaying a received piece of electronic mail;

an imprint display controller for displaying an approved imprint and a plurality of imprint to be approved on said displayed piece of electronic mail;

approval seal affixing apparatus for selecting an imprint to be approved and electronically affixing an approval seal to the selected imprint; and

a transmitter for selecting one of the displayed imprints and transmitting the displayed piece of electronic mail to a person corresponding to the selected imprint.

18. An electronic approval system according to claim 17, wherein said approved imprint and each of said imprints to be approved are displayed in separate approval columns on said displayed piece of electronic mail.

19. An electronic approval system according to claim 17, wherein said approval seal affixing apparatus selects an imprint by designating said imprint with a cursor.

20. An electronic approval system according to claim 17, wherein said transmitter selects an imprint by designating said imprint using a cursor.

21. A computer program stored on a computer readable medium executable by a computer for performing electronic approval processing on received pieces of electronic mail and transferring processed pieces of electronic mail, said computer program comprising:

a first code for causing said computer to display a piece of electronic mail to be approved from said received pieces of electronic mail;

a second code for causing said computer to display in a first manner on the displayed piece of electronic mail a previous imprint of a previous approving person who previously approved said displayed piece of electronic mail by affixing an approval seal at a location of said previous imprint;

a third code for causing said computer to display in a second manner different from said first manner on said displayed piece of electronic mail a current imprint at a location where a current approving person who received said displayed piece of electronic mail is to affix an approval seal;

a fourth code for causing said computer to display in a third manner, different from said first and second manners, on said displayed piece of electronic mail a next imprint at a location where a next approving person, who is to approve said displayed piece of electronic mail after said current approving person, is to affix an approval seal; and

a fifth code for causing said computer to transfer, when the displayed piece of electronic mail has been approved by said current approving person, said displayed piece of electronic mail to said next approving person when said next approving person has been selected.

22. A computer program according to claim 21, further comprising:

a sixth code for causing said computer to transfer, when the displayed piece of electronic mail has not been approved by said current approving person, said displayed piece of electronic mail to said previous approving person when said previous approving person has been selected.

23. A computer program according to claim 21, wherein said previous imprint is displayed in a previous approval column, said current imprint is displayed in a current approval column and said next imprint is displayed in a next approval column.

24. A computer program according to claim 23, wherein said first manner causes said previous imprint to be displayed using solid lines.

25. A computer program according to claim 24, wherein said second manner causes said current imprint to be displayed in a blinking manner.

26. A computer program according to claim 25, wherein said third manner causes said next imprint to be displayed in a dim manner.

27. A computer program according to claim 21, wherein when said displayed piece of electronic mail has been approved by said current approving person, selection of said next approving person is conducted by designating said next imprint.

28. A computer program according to claim 22, wherein when said displayed piece of electronic mail has not been approved by said current approving person, selection of said previous approving person is conducted by designating said previous imprint.

29. A computer program according to claim 21, wherein each of said imprints contains a name of the approving person, said imprint being electronically provided to documents sent as electronic mail.

30. A computer program according to claim 29, wherein said approval seal affixed to said displayed piece of electronic mail when approved contains one of a signature of an approving person or a stamp of an approving person.

31. A computer program according to claim 21, wherein said current imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and aid approval seal contains one of a signature or a stamp of said current approving person.

32. A computer program according to claim 21, wherein said next imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and said approval seal contains one of a signature or a stamp of said next approving person.

33. A computer program according to claim 30, wherein all imprints to which approval seals have not been affixed are displayed in a blinking manner.

34. A computer program according to claim 30, wherein when one of said blinking imprints is selected by said approving person, the approval seal corresponding to said approving person is affixed.

35. A computer program according to claim 34, wherein when one of said blinking imprints is affixed with an approval seal, a pointer moves to one of the remaining blinking imprints.

36. A computer program according to claim 30, further comprising:

a sixth code for causing said computer to classify said pieces of received electronic mail into different categories including mail for approval, mail for return/forwarding, mail for reference and unread/already read mail beforehand; and

a seventh code for causing said computer to display the number of pieces of electronic mail falling in each of said categories;

wherein said first code comprises;

a eight code for causing said computer to display a list of the pieces of electronic mail in a category when the category has been selected, and

a ninth code for causing said computer to display a piece of electronic mail from said list when said piece of electronic mail has been selected.

37. An electronic approval apparatus for performing electronic approval processing on received pieces of electronic mail and transferring processed pieces of electronic mail, said electronic approval apparatus comprising:

a display having a display screen for displaying display information including a piece of electronic mail to be approved from said received pieces of electronic mail; and

a controller for displaying on said display screen, in a first manner on the displayed piece of electronic mail a previous imprint of a previous approving person who previously approved said displayed piece of electronic mail by affixing an approval seal at a location of said previous imprint, displaying, on said display screen, in a second manner different from said first manner on said displayed piece of electronic mail a current imprint at a location where a current approving person who received said displayed piece of electronic mail is to affix an approval seal, displaying, on said display screen, in a third manner, different from said first and second manners, on said displayed piece of electronic mail a next imprint at a location where a next approving person, who is to approve said displayed piece of electronic mail after said current approving person, is to affix an approval seal, and when the displayed piece of electronic mail has been approved by said current approving person, transferring said displayed piece of electronic mail to said next approving person when said next approving person has been selected.

38. An electronic approval apparatus according to claim 37, wherein said controller when the displayed piece of electronic mail has not been approved by said current approving person, transfers said displayed piece of electronic mail to said previous approving person when said previous approving person has been selected.

39. An electronic approval apparatus according to claim 37, wherein said previous imprint is displayed in a previous approval column, said current imprint is displayed in a current approval column and said next imprint is displayed in a next approval column.

40. An electronic approval apparatus according to claim 39, wherein said first manner causes said previous imprint to be displayed using solid lines.

41. An electronic approval apparatus according to claim 40, wherein said second manner causes said current imprint to be displayed in a blinking manner.

42. An electronic approval apparatus according to claim 41, wherein said third manner causes said next imprint to be displayed in a dim manner.

43. An electronic approval apparatus according to claim 37, wherein when said displayed piece of electronic mail has been approved by said current approving person, selection of said next approving person is conducted by designating said next imprint.

44. An electronic approval apparatus according to claim 38, wherein when said displayed piece of electronic mail has not been approved by said current approving person, selection of said previous approving person is conducted by designating said previous imprint.

45. An electronic approval apparatus according to claim 37, wherein each of said imprints contains a name of the approving person, said imprint being electronically provided to documents sent as electronic mail.

46. An electronic approval apparatus according to claim 45, wherein said approval seal affixed to said displayed piece of electronic mail when approved contains one of a signature of an approving person or a stamp of an approving person.

47. An electronic approval apparatus according to claim 37, wherein said current imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and aid approval seal contains one of a signature or a stamp of said current approving person.

48. An electronic approval apparatus according to claim 37, wherein said next imprint is different from said approval seal to be affixed when said displayed piece of electronic mail is approved and said approval seal contains one of a signature or a stamp of said next approving person.

49. An electronic approval apparatus according to claim 46, wherein all imprints to which approval seals have not been affixed are displayed in a blinking manner.

50. An electronic approval apparatus according to claim 46, wherein when one of said blinking imprints is selected by said approving person, the approval seal corresponding to said approving person is affixed.

51. An electronic approval apparatus according to claim 50, wherein when one of said blinking imprints is affixed with an approval seal, a pointer moves to one of the remaining blinking imprints.

52. An electronic approval apparatus according to claim 46, wherein said controller classifies said pieces of received electronic mail into different categories including mail for approval, mail for return/forwarding, mail for reference and unread/already read mail beforehand, displays, on said display screen, the number of pieces of electronic mail falling in each of said categories, displays, on said display screen, a list of the pieces of electronic mail in a category when the category has been selected, and displays, on said display screen, a piece of electronic mail from said list when said piece of electronic mail has been selected.