Sharing an electronic mail message with a party not named as a recipient of the message

• US 5,890,163 A
• Filed: 09/26/1996
• Issued: 03/30/1999
• Est. Priority Date: 09/26/1996
• Status: Expired due to Term

• Current Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Original Assignee: Compaq Computer Corporation (HP Inc.)
• Inventors: Todd, William Gregory
• Primary Examiner(s): Black, Thomas G.
• Assistant Examiner(s): MIZRAHI, DIANE D
• Application Number:
  US08/721,556
• Time in Patent Office: 915 Days
• Field of Search: 395/616, 395/200.3, 395/93.01
• US Class Current: 1/1
• CPC Class Codes: G06F 16/10 File systems; File servers
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: Y10S 707/99953 Recoverability

Abstract

An electronic mail archiver for use in a computer system includes a user interface that allows a user to identify an electronic mail message to be archived from an electronic mail system, and a message transfer component that automatically retrieves the message from the electronic mail system in an electronic mail format and stores the message in a format defined by a data processing application capable of running in the computer system.

Claims

1. A method for sharing an electronic mail message with a party not named as a recipient of the message, comprising:

allowing a user to identify the electronic mail message to be shared, and

thereafter without intervention by the user;

automatically converting the message from an electronic mail format to a shared information format defined by a shared information application,

automatically storing the converted message in a shared information system capable of running the shared information application, and

automatically making the stored message accessible to the party not named as a recipient of the message.

2. The method of claim 1 wherein allowing a user to identify the electronic mail message comprises receiving a user-indicated characteristic of the message.

3. The method of claim 2 further comprising using a search function to select the electronic mail message from a group of messages based on the user-indicated characteristic.

4. The method of claim 2 further comprising using a search function to select from a group of messages an additional message to be shared based on the user-indicated characteristic.

5. The method of claim 1 wherein the shared information application comprises a shared database program.

6. The method of claim 1 wherein the shared information application comprises Lotus Notes.

7. A method for automatically archiving an electronic mail message transmitted in an electronic mail format, comprising:

allowing a user to identify the electronic mail message to be archived, and

thereafter without intervention by the user;

automatically converting the electronic mail message from the electronic mail format into a format defined by a data processing application, and

automatically archiving the converted message in a storage device accessible by a data processing system capable of running the data processing application.

8. The method of claim 7 wherein allowing a user to identify the electronic mail message comprises receiving a user-indicated characteristic of the message.

9. The method of claim 8 further comprising using a search function to select from a group of messages an additional message to be shared based on the user-indicated characteristic.

10. The method of claim 8 further comprising using a search function to select the electronic mail message from a group of messages based on the user-indicated characteristic.

11. The method of claim 7 wherein allowing a user to identify the electronic mail message comprises receiving an instruction from the user to archive all messages.

12. The method of claim 7 further comprising automatically applying an instruction from a user governing the manner of archiving the message.

13. The method of claim 12 wherein the instruction identifies a component of the message to be excluded when the message is archived.

14. The method of claim 12 wherein the instruction indicates whether the message is to be deleted from an electronic mail system when the message is archived.

15. The method of claim 12 wherein the instruction identifies a location to archive the message in the storage device.

16. The method of claim 7 wherein the storage device is connected to a network client computer.

17. The method of claim 7 wherein the storage device is connected to a network server computer.

18. The method of claim 7 wherein the data processing application comprises a database application.

19. The method of claim 7 wherein the storage device in which the converted message is archived is not used to store the electronic mail message in the electronic mail format.

20. A method for storing an electronic mail message received in an electronic mail format, comprising:

allowing a user to provide an instruction governing the manner of storing the message, and

thereafter based on the user'"'"'s instruction;

automatically converting the message from the electronic mail format into a format defined by a data processing application, and

automatically storing the converted message in a storage device accessible by a data processing system capable of running the data processing application.

21. The method of claim 20 wherein the instruction provided by the user identifies a component of the electronic mail message to be excluded when the message is stored in the storage device.

22. The method of claim 20 wherein the instruction identifies a location in the storage device to store the converted message.

23. The method of claim 20 wherein the instruction indicates whether the electronic mail message is to be deleted from an electronic mail system when the message is stored in the storage device.

24. The method of claim 20 further comprising insuring that the stored electronic mail message remains distinct from other electronic mail messages that are stored in the storage device.

25. A method of increasing available storage space in an electronic mail system in a computer network, comprising:

identifying a network user that is an intended recipient of an electronic mail message stored in the electronic mail system,

automatically converting the electronic mail message from an electronic mail format into a format defined by a data processing application preferred by the user, and

automatically storing the converted message in a storage device attached to a network client computer associated with the user.

26. The method of claim 25 further comprising retrieving stored information provided by the user governing the manner of converting and storing the message.

27. The method of claim 26 wherein the stored information identifies a component of the message to be excluded when the message is stored.

28. The method of claim 26 wherein the stored information indicates whether the message is to be deleted from an electronic mail system when it is stored in the storage device.

29. The method of claim 26 wherein the information identifies a location in the storage device to store the converted message.

30. The method of claim 26 wherein the information identifies the data processing application preferred by the user.

31. An electronic mail archiver for use in a computer system, comprising:

a user interface that allows a user to identify an electronic mail message to be archived from an electronic mail system, and

a message transfer component that automatically retrieves the message from the electronic mail system in an electronic mail format and stores the message in a format defined by a data processing application capable of running in the computer system.

32. The archiver of claim 31 wherein the user interface comprises a component that allows the user to identify a characteristic of the electronic mail message to be archived.

33. The archiver of claim 32 wherein the user interface further comprises a search component that selects the message from a group of messages based upon the characteristic identified by the user.

34. The archiver of claim 31 wherein the user interface comprises a component that allows the user to provide an instruction to archive all electronic mail messages transmitted to the user.

35. The archiver of claim 31 wherein the user interface further comprises a component that allows the user to provide information governing the manner of archiving the electronic mail message.

36. The archiver of claim 35 wherein the information identifies a component of the message to be excluded when the message is archived.

37. The archiver of claim 35 wherein the information indicates whether the message is to be deleted from the electronic mail system when the message is archived.

38. The archiver of claim 35 wherein the information identifies a location to store the message.

39. The archiver of claim 35 wherein the information provided by the user is stored for use in archiving subsequent messages.

40. The archiver of claim 31 wherein the data processing application comprises a database application.

41. The archiver of claim 40 wherein the data processing application comprises Lotus Notes.

42. A computer network in which an electronic mail message may be shared with a party not named as a recipient of the message, comprising:

a user interface that allows a user to identify the electronic mail message to be shared,

a formatting component that converts the message from an electronic mail format to a format defined by a data processing application, and

a data processing system that obtains the converted message and makes the converted message available to the party not named.

43. The computer network of claim 42 wherein the data processing application comprises a shared database program.

44. The computer network of claim 42 wherein the data processing application comprises Lotus Notes.

45. A computer system that enables archiving of a message from an electronic mail system, comprising:

a central processor,

a data storage device, and

an archiving program comprising;

a user interface that allows a user to select the message to be archived, and

a component that allows the central processor to receive the message from the electronic mail system in an original electronic mail format, convert the message into a format defined by a data processing application capable of running on the computer system, and store the converted message in the data storage device.

46. An electronic mail archiving program fixed on a storage medium, comprising:

a component that allows a computer system to receive an electronic mail message from an electronic mail system in an original electronic mail format,

a conversion component that causes the computer system to convert the message into a format defined by a data processing application, and

a storage component that causes the computer to store the converted message in a storage device in the computer system.

47. The archiving program of claim 46 wherein the storage medium containing the archiving program resides in a computer system other than the computer system in which the converted message is stored.

48. The program of claim 46 further comprising a component that allows the user to identify a characteristic of the electronic mail message to be archived.

49. The program of claim 48 further comprising a search component that selects the message from a group of messages based upon the characteristic identified by the user.

50. The program of claim 46 further comprising a component that allows the user to provide an instruction to archive all electronic mail messages transmitted to the user.

51. The program of claim 46 further comprising a component that allows the user to provide information governing the manner of archiving the electronic mail message.

52. The program of claim 51 wherein the information provided by the user is stored for use in archiving subsequent messages.

53. The archiver of claim 51 wherein the information identifies a component of the message to be excluded when the message is archived.

54. The archiver of claim 51 wherein the information indicates whether the message is to be deleted from the electronic mail system when the message is archived.

55. The archiver of claim 51 wherein the instruction identifies a location to store the message.

56. The program of claim 46 wherein the data processing application comprises a database application.

57. The program of claim 46 wherein the data processing application comprises Lotus Notes.