Activity based time accounting system

• US 5,909,672 A
• Filed: 11/12/1996
• Issued: 06/01/1999
• Est. Priority Date: 11/12/1996
• Status: Expired due to Fees

• Current Assignee: Tractivity, Inc.
• Original Assignee: Time Trak, LLC
• Inventors: Madore, Christopher L., Boswell, Lanny E.
• Primary Examiner(s): PEESO, THOMAS R
• Application Number:
  US08/748,093
• Time in Patent Office: 931 Days
• Field of Search: 702/178, 346/20, 346/82, 364/188, 377/20, 705/32
• US Class Current: 705/32
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/10 Tax strategies

Abstract

An activity based time accounting system consisting of a plurality of personal data collection devices (PDCD'"'"'s) which are carried by selected users or workers during a predetermined use period, a central storage and processing facility (SPF) for receiving and storing each of the PDCD units in electrical interconnection during other than said use periods, and circuitry in said PDCD units for recording time accounting data for each of the selected users during each use period; and including collection circuitry for gathering all PDCD unit data during the other than said use periods for compilation and transmission for processing with business accounting software.

Claims

1. An activity based time accountin system, comprising:

a plurality of personal data collection devices (PDCD) for disposition on the person of selected users during a predetermined use period;

a central storage and processing facility (SPF) for receiving and storing each of the PDCD units in electrical interconnection during other than said predetermined use period;

means in said PDCD units for recording time accounting information for each of said selected users during said predetermined use period;

means in said SPF central unit for collecting all user time accounting information during other than said predetermined use period; and

means for communications with a network computer that includes selected business accounting software;

wherein said SPF unit includes;

a non-volatile data storage;

resident software including the PDCD software which is downloaded by the SPF to the PDCD; and

means for formatting the time accounting data to create a data file for access by said network computer.

2. An activity based time accounting system, comprising:

plurality of personal data collection devices (PDCD) for disposition on the person of selected users during a predetermined use period;

a central storage and processing facility (SPF) for receiving and storing each of the PDCD units in electrical interconnection during other than said predetermined use period;

means in said PDCD units for recording time accounting information for each of said selected users during said predetermined use period;

means in said SPF central unit for collecting all user time accounting information during other than said predetermined use period; and

means for communications with a network computer that includes selected business accounting software;

wherein said PDCD units each include;

a rechargeable battery;

a non-volatile memory;

an LCD display; and

a keypad for entering job and activity codes; and

wherein said SPF unit includes;

a non-volatile data storage;

resident software including the PDCD software which is downloaded by the SPF to the PDCD; and

means for formatting the time accounting data to create a data file for access by said network computer.

3. A time accounting system for automatically collecting and interpreting information for input to a network computer system to effect activity-based cost accounting, comprising:

a storage and processing facility (SPF) base section which includes a microprocessor, and circuit means providing an interface between the time accounting system and said network computer system;

at least one SPF group sections connected in parallel with the SPF base section;

a plurality of interface circuits disposed in each one of said SPF base and group sections; and

a plurality of personal data collection device (PDCD) units detachably connected to each of said plurality of section interface circuits during non-use of said time accounting system;

whereby said plurality of PDCD units is each detached for carriage by a designated user during use of said time accounting system.

4. A time accounting system as set forth in claim 3 wherein:

each one of said SPF group sections provides interface and support circuitry for up to eight PDCD units.

5. A time accounting system as set forth in claim 3 wherein:

the SPF base section microprocessor is modular using a standard form factor that allows several different options for processor speed and memory.

6. A time a accounting system as set forth in claim 3 wherein said SPF base section further includes:

left and right expansion connections for connection to respective first SPF group sections on the left and right sides of said SPF base section.

7. A time accounting system as set forth in claim 6 wherein each of said SPF group sections further comprise:

left and right previous connectors for electrical connection between two SPF group sections to be located on respective left and right sides of said SPF base section; and

left and right next connectors for electrical connection to respective left and right previous connectors between two SPF group sections.

8. A time accounting system, comprising:

a plurality of self-powered personal data collection devices (PDCD) to be carried by a respective plurality of users, each collection device including;

a microcontroller including SRAM and SROM memory,

a liquid crystal display,

a keypad, and

a regulated battery power supply;

a storage and processing facility base unit disposed at a work central location;

a plurality of storage and processing facility group units connected serially with an end group unit connected to said base unit; and

a second microprocessor disposed on said base unit and controlling operation of said base unit and said group units.

9. A time accounting system as set forth in claim 8 wherein said storage and processing facility base unit comprises:

first and second printed circuit connectors seating respective first and second form factor microprocessors which provide an output bus of industry standard architecture address signals;

expansion buffer means receiving said address signals to generate left and right expansion signals;

a left expansion connector receiving said left expansion signals to provide for connection to a first group unit on the left side of said storage and processing facility base unit; and

a right expansion connector receiving said right expansion signals to provide for connection to a first group unit on the right side of said storage and processing facility base unit.

10. A time accounting system as set forth in claim 9 which further includes:

a plurality of group units connected serially to said first group unit on the left side of said base unit.

11. A time accounting system as set forth in claim 9 which further includes:

a plurality of group units connected serially to said first group unit on the right side of said base unit.

12. A time accounting system as set forth in claim 8 wherein each of said storage and processing facility group units comprises:

a left previous connector and a right previous connector;

a data bus connecting said left and right previous connectors in parallel;

an expansion buffer connected to said data bus to generate an expansion bus output;

left and right next connectors receiving said expansion bus output;

a self index bus connecting said left and right previous connectors in parallel;

a self index stage connected to said self index bus to generate a self index signal that identifies the group by its position relative to the base unit;

a control bus connecting said left and right previous connectors in parallel; and

an address decoding stage connected to said control bus to generate read and write strobes for each register in the group.

13. A time accounting system as set forth in claim 12 which further includes:

a group index register receiving input from said data bus for storage and read out of the group index signals representing the active group;

a group enable stage receiving said group index signals and said group self index signal to output a group enable signal to said address decoding stage which indicates when a group is the active group.

14. A time accounting system as set forth in claim 13 which further includes:

a register strobes output from said address decoding stage;

a personal data collection device index register receiving said data bus and said register strobes to generate a PDCD index signal;

a group status register receiving said data bus and said register strobes to access the status of the group and read out the state of the control register; and

a group control register receiving said data bus and said register strobes to produce a control signal for broadcast mode wherein a selected group is enabled to transmit to as many as eight of the related personal data collection devices at the same time.

15. A time accounting system as set forth in claim 14 which further includes:

a PDCD control Write Demux receiving said PDCD index signal to generate eight write strobes for input to selected PDCD units;

a PDCD status Read Demux receiving said PDCD Index signal to generate eight read strobes for input to selected PDCD units;

a PDCD RXD mux receiving said PDCD Index signal to select a HOST RXD signal from either eight individual PDCD units or from the next group; and

a PDCD TXD Demux receiving said PDCD Index signal to generate transmit data signals for the eight individual PDCD units.

16. A method of automatic activity based time accounting using a computer network in communication with a central storage and processing facility (SPF) and a plurality of personal data collection devices (PDCD), comprising:

plural PDCD units each carried by a respective employee during work periods;

each PDCD unit having a memory, an LCD display, and a keypad for entering job and activity codes and employee identification;

docking each of the PDCD units in the SPF unit during the non-work periods said docking being made with electrically interactive connection;

collecting the time accounting information stored in the PDCD memory during the non-work periods for communication to said computer network.

17. A method of time accounting as set forth in claim 16 wherein:

a first program that is contained in the internal ROM portion of the PDCD unit microcontroller is constant during operation of the time accounting procedure;

an application program contained in the external RAM of the PDCD is the program that is downloaded into the PDCD units by the SPF unit when the PDCD unit is docked; and

a sample program runs on the PC/104 form factor processor in the SPF unit.

18. A method of time accounting as set forth in claim 17 wherein:

said sample program functions to communicate with the PDCD units, retrieves the time-based activity data from the PDCD units, and translates the information into a format useable by accounting software.

19. A method of time accounting as set forth in claim 17 wherein:

said application program can be updated readily by the SPF unit whenever it is required.

20. A method of time accounting as set forth in claim 17 which further comprises:

the ability to reprogram selected PDCD units individually as to behavior of display and keyboard, language of display information, and specific context help lists.