Automatic and transparent document archiving

• US 5,978,477 A
• Filed: 11/21/1996
• Issued: 11/02/1999
• Est. Priority Date: 11/21/1996
• Status: Expired due to Term

• Current Assignee: Ricoh Company Limited, Ricoh Corporation (Ricoh Company Limited)
• Original Assignee: Ricoh Company Limited
• Inventors: Hull, Jonathan J., Baxter, Michael, Peairs, Mark, Cullen, John
• Primary Examiner(s): CANGIALOSI, SALVATORE A
• Application Number:
  US08/754,721
• Time in Patent Office: 1,076 Days
• Field of Search: 380/9, 380/18, 358/443, 358/440, 707/500
• US Class Current: 358/403
• CPC Class Codes: G06Q 99/00 Subject matter not provided for in other groups of this subclass
• CPC Class Codes: H04N 1/21 Intermediate information storage H04N1/387, H04N1/41 take precedence ; for control between transmitter and receiver or between image input and image output device H04N1/32358; indexing, editing G11B27/00
• CPC Class Codes: Y10S 707/99953 Recoverability
• CPC Class Codes: Y10S 707/99955 Archiving or backup

Abstract

An automatic archiving system that makes document archiving largely transparent to the user. In one embodiment, documents scanned in or printed during the course of office equipment operation are automatically archived. For example, an office local area network (LAN) may interconnect a copier, a printer, a fax machine, and a document management workstation. Whenever, a document is copied, printed, or faxed, a document image is archived by the document management workstation without further user intervention. A single user command results in the document being copied and archived, printed and archived, or faxed and archived.

Claims

1. A method for providing unconscious capture archiving of documents in an automated office environment, said office environment further comprising:

a network;

at least one document management workstation, said document management workstation having at least one of a plurality of databases, said at least one database disposed to receive electronic copies of said documents for archiving;

a plurality of client computers, said client computers and said document management workstation being interconnected by said network, said plurality of client computers in communication with said document management workstation over said network to receive electronic copies of said documents from said document management workstation; and

at least one of a plurality of office machines, said at least one office machine having a scanning engine and a printing engine, said scanning engine being operatively disposed to receive at least one of a plurality of documents to produce electronic document image data, said printing engine being operatively disposed to produce hardcopy of said electronic document image data, said office machine being interconnected to said document management workstation to transmit said electronic document image data to said document management workstation;

said method comprising the steps;

presenting to a user at said at least one office machine a plurality of options from which said user can make a selection;

receiving from said user said at least one of a plurality of documents;

receiving from said user a single user input command, said single user input command responsive to said plurality of options, and thereupon;

responsive to said single user input command, performing a scanning operation on said document to form said electronic document image data, said scanning operation being performed by said scanning engine;

responsive to said single user input command, causing said electronic document image data to be transmitted to said document management workstation over said interconnection between said office machine and said document management workstation;

responsive to said single user input command, printing said document image based on said image data, said printing operation being performed by said printing engine; and

causing said image data to be stored in said archiving system to perform said unconscious capture archiving, wherein said aforementioned steps are carried out without further input from said user notwithstanding said single user input command, wherein said aforementioned steps capture electronic document images of each and every document inserted into said office machine.

2. The method of claim 1 further comprising the step of:

performing image processing on said image data to form processed image data, and thereupon, performing said printing step and said transmitting step on said processed image data.

3. The method of claim 1 further comprising the step of:

performing image processing on said image data to form processed image data, and thereupon, performing said printing step on said processed image data.

4. The method of claim 1 further comprising the steps of:

receiving user input data identifying a user;

causing said user input data to be stored in said archiving system with said image data.

5. The method of claim 1 wherein said printing engine further comprises a laser print engine having a laser diode, said image data comprising signals to said laser diode of said laser print engine.

6. The method of claim 1 further comprising the step of:

providing a user interface for browsing stored document images in said archiving system.

7. The method of claim 1 wherein said image data is a page description language file, e.g., Postscript data.

8. The method of claim 1 wherein said image data is in TIFF format.

9. The method of claim 1 wherein said image data is text data.

10. The method of claim 1 further comprising the step of:

encrypting said image data.

11. The method of claim 1, wherein said at least one of said plurality of office machines is a digital copier.

12. The method of claim 1, wherein said at least one of said plurality of office machines is a facsimile machine.

13. A method for providing unconscious capture archiving and printing of documents in an automated office environment, said office environment further comprising:

a network;

at least one document management workstation, said document management workstation having at least one of a plurality of databases, said at least one database disposed to receive electronic copies of said documents for archiving;

a plurality of client computers, said client computers and said document management workstation being interconnected by said network, said plurality of client computers in communication with said document management workstation over said network to receive electronic copies of said documents from said document management workstation; and

at least one of a plurality of office machines, said at least one office machine having a printing engine, said printing engine being operatively disposed to produce hardcopy of electronic document image data, said office machine being interconnected to said document management workstation to transmit said electronic document image data to said document management workstation;

said method comprising the steps;

receiving from said user a single user input command, said single user input command indicating a particular document in said plurality of documents to be printed by said office machine, and thereupon;

responsive to said single user input command, printing said document image based on said image data, said printing operation being performed by said printing engine;

responsive to said single user input command, causing said electronic document image data to be transmitted to said document management workstation over said interconnection between said office machine and said document management workstation; and

causing said image data to be stored in said archiving system to perform said unconscious capture archiving, wherein said aforementioned steps are carried out without further input from said user notwithstanding said single user input command, wherein said aforementioned steps capture electronic document images of each and every document printed by said office machine.

14. The method of claim 13 further comprising the step of:

providing a user interface for browsing stored document images in said archiving system.

15. The method of claim 13 wherein said image data is a page description language file, e.g., Postscript data.

16. The method of claim 13 wherein said image data is in TIFF format.

17. The method of claim 13 wherein said image data is text data.

18. The method of claim 13 further comprising the step of:

encrypting said image data.

19. A computer system for providing unconscious capture archiving of documents, said computer system comprising:

a digital copier, said digital copier operatively disposed to present to a user a plurality of options from which said user can make a selection, receive from said user at least one of a plurality of documents, receive from said user a single user input command, said single input command responsive to said plurality of options, and responsive to said single user input command, perform a scanning operation on said at least one of a plurality of documents to form image data;

a printer that prints documents;

a computer having a long-term storage medium; and

a network interconnecting said digital copier, said printer, and said computer, wherein said digital copier relays said image data representing said documents to be archived to said computer for storage on said long-term storage medium, and said printer relays image data representing documents to be printed to said computer for storage on said long-term storage medium,

wherein said image data to be stored in said long-term storage medium is relayed to said computer from said copier or said printer by said network without further input from said user notwithstanding said single user input command, wherein said image data to be stored in said long-term storage medium is captured from each and every document inserted into said digital copier or printed by said printer.

20. The computer system of claim 19 further comprising:

a facsimile machine that scans in documents to be faxed to a remote location, said network also connecting to said facsimile machine, and said facsimile machine relaying image data of faxed documents to said computer for storage on said long-term storage medium.

21. The system of claim 19 wherein said image data is a page description language file, e.g., Postscript data.

22. The system of claim 19 wherein said image data is in TIFF format.

23. The system of claim 19 wherein said image data is text data.

24. The system of claim 19 wherein said image data is encrypted.

25. A digital copier comprising:

a scanning engine, said scanning engine operatively disposed to receive at least one of a plurality of documents to produce image data;

an image processing unit that processes said image data to correct imaging errors introduced by said scanning engine;

a printing engine, said printing engine being operatively disposed to produce hardcopy of said image data;

an image data tap that relays said image data to a storage system to perform unconscious capture archiving, wherein responsive to receiving from said user at least one of a plurality of documents and receiving from said user a single user input command, said single input command entered by said user responsive to a plurality of options displayed to said user, said scanning engine performs a scanning operation on said document to form said image data, said image tap relays said image data to said document storage system, and said printing engine prints a document based on said image data, wherein said scanning engine, image processing unit, printing engine and image data tap function without further input from said user notwithstanding said single user input command, wherein said scanning engine, image processing unit, printing engine and image data tap capture image data of each and every document inserted into said digital copier.

26. The digital copier of claim 25 wherein said image data tap relays image data processed by said image processing unit to said storage system.

27. The digital copier of claim 25 wherein said image data includes a horizontal synchronization signal.

28. The digital copier of claim 25 wherein said printing engine comprises a laser printing engine.

29. The digital copier of claim 25 wherein said laser printing engine comprises a laser diode for generating an image signal, wherein illumination by said laser diode is controlled by said image data, said image data comprising successive digital words relayed by said image data tap.

30. The digital copier of claim 25 wherein each of said digital words comprises at least one bit modulating an intensity of illumination of said laser diode and at least one bit modulating a pulse width of illumination of said laser diode.

31. A method for providing unconscious capture archiving and printing of documents in an automated office environment in which electronic documents are transferred over a network coupling at least one device with a printing engine to at least one document management workstation having at least one database disposed to receive electronic copies of said documents for archiving, the method comprising:

receiving an electronic document image data being transmitted over the network in response to the electronic document being printed by a print engine in response to a single user input command; and

causing said image data to be stored in the at least one database to perform the unconscious capture archiving, wherein the aforementioned steps are carried out without further input from the user notwithstanding the single user input command, and the aforementioned steps capture electronic document images of documents printed and transferred over the network.

32. A system for providing unconscious capture archiving of documents, said system comprising:

a computer having a long-term storage medium; and

a network interconnecting the computer with devices that transfer image data onto the network via print or copy commands and relay each image data representing documents in response to a single user input command to be archived by the computer for storage on the long-term storage medium;

wherein the image data to be stored in the long-term storage medium is relayed to the computer without further input from the user notwithstanding the single user input command, and the image data to be stored in said long-term storage medium is captured from documents being copied or printed without interruption of the copy on the print commands respectively.