Computer-based document management system

• US 6,009,442 A
• Filed: 10/08/1997
• Issued: 12/28/1999
• Est. Priority Date: 10/08/1997
• Status: Expired due to Term

• Current Assignee: Canon Kabushiki Kaisha (Canon Inc.)
• Original Assignee: Caere Corp. (Mexico) (Microsoft Corporation)
• Inventors: Chen, Ying-Jye James, Suleman, Dani, Ferguson, David R., Hong, An N., Whittemore, Gregory L.
• Primary Examiner(s): Feild, Joseph H.
• Assistant Examiner(s): Kindred, Alford W.
• Application Number:
  US08/941,099
• Time in Patent Office: 811 Days
• Field of Search: 707/522, 707/500, 707/523, 707/531, 707/533, 707/526, 707/532, 707/7, 707/515, 345/326, 345/116
• US Class Current: 715/205
• CPC Class Codes: G06F 16/338 Presentation of query results
• CPC Class Codes: G06F 16/353 into predefined classes
• CPC Class Codes: G06F 16/358 Browsing; Visualisation therefor

Abstract

A computer-based electronic document and/or paper-based document management application program. The program provides an efficient way to automatically import, index, categorize, store, search, retrieve, manipulate and archive electronic documents. The program is also capable of managing documents regardless of document type or document format.

Claims

1. In a computer-based document management system, a method of identifying an electronic document in an electronic document collection, said method comprising the steps of:

extracting summary information from the electronic document based upon an electronic analysis of the electronic document;

storing the extracted summary information, regardless of document type or document format, in a document data structure associated with the electronic document;

displaying a representation of the electronic document; and

activating an electronic display containing the extracted summary information stored in the document data structure associated with the electronic document.

2. The method of claim 1, wherein the step of activating the electronic display containing the extracted summary information comprises the step of:

positioning a cursor over the displayed representation of the electronic document.

3. The method of claim 1, wherein the step of activating the electronic display containing the extracted summary information comprises the step of:

selecting an electronic button presented on the electronic display.

24. The method of claim 1, wherein the step of activating the electronic display containing the extracted summary information comprises the step of:

displaying a property sheet.

4. In a computer-based document management system, a method of browsing a collection of electronic documents stored in memory, said method comprising the steps of:

electronically analyzing each of a plurality of electronic documents;

based on the electronic analysis of each of the plurality of electronic documents storing browsable information for each of the plurality of electronic documents into a corresponding document data structure; and

electronically displaying the browsable information contained in the document data structure for at least one of the plurality of electronic documents.

5. The method of claim 4, wherein said step of electronically displaying the browsable information for at least one of the plurality of electronic documents comprises the step of:

displaying a property sheet.

6. The method of claim 5, wherein the property sheet includes an abstract.

7. The method of claim 5, wherein the property sheet includes search criteria utilized for identifying the electronic document during an electronic document search.

8. The method of claim 4 further comprising the steps of:

displaying a representation of the electronic document; and

activating the browsable information display.

9. The method of claim 8, wherein the displayed representation of the electronic document is an icon.

10. The method of claim 8, wherein the displayed representation of the electronic document is a thumbnail.

11. The method of claim 8, wherein said step of activating the browsable information display comprises the step of:

positioning a cursor over the representation of the electronic document.

12. The method of claim 8, wherein said step of activating the browsable information display comprises the step of:

selecting an icon.

13. The method of claim 4, wherein the document data structure is a STG file.

14. A computer-readable storage medium having stored therein an electronic document management program which executes the steps of:

automatically and electronically analyzing each of a plurality of electronic documents in a collection of electronic documents;

extracting document summary information from each of the plurality of electronic documents based on the electronic analysis of each electronic document;

storing the extracted document summary information relating to each of the plurality of electronic documents in a corresponding document data structure regardless of document format or document type; and

displaying, on a computer screen, at least one property sheet, wherein each of the at least one property sheet corresponds with a different one of the plurality of electronic documents, and wherein each of the at least one property sheets contains the document summary information relating to the corresponding electronic document.

15. The computer-readable storage medium in accordance with claim 14, wherein said program further comprises the executable steps of:

displaying a representation of the electronic document that corresponds to the at least one property sheet that is to be displayed on the computer screen; and

activating the display of the at least one property sheet.

16. The computer-readable storage medium in accordance with claim 15, wherein the representation of the electronic document is an icon.

17. The computer-readable storage medium in accordance with claim 15, wherein the representation of the electronic document is a thumbnail.

18. The computer-readable storage medium in accordance with claim 15, wherein said executable step of activating the display of the at least one property sheet comprises the executable step of:

positioning a cursor over the representation of the electronic document that corresponds to the at least one property sheet that is to be displayed on the computer screen.

19. The computer-readable storage medium in accordance with claim 15, wherein said executable step of activating the property sheet comprises the executable step of:

selecting an electronic button on the display corresponding to the property sheet.

20. The computer-readable storage medium in accordance with claim 14, wherein the summary information includes an abstract.

21. The computer-readable storage medium in accordance with claim 14, wherein the summary information includes electronic search criteria.

22. The computer-readable storage medium in accordance with claim 14, wherein the summary information includes a document attribute, and wherein the document attribute is selected from a group consisting of a document title, a document author, a document length, or a date document was last modified.

23. The computer-readable storage medium in accordance with claim 14, wherein the executable step of storing document summary information comprises the executable step of:

storing the summary information in an STG file.