Document information management system and method of generating a human-computer interactive document sheet allowing relevant information retrieval from a remote site

• US 6,014,668 A
• Filed: 10/07/1997
• Issued: 01/11/2000
• Est. Priority Date: 10/07/1996
• Status: Expired due to Term

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Yano, Takashi, Ishijima, Hisashi, Tabata, Yasuhiro
• Primary Examiner(s): Amsbury, Wayne
• Assistant Examiner(s): Pardo, Thuy
• Application Number:
  US08/946,670
• Time in Patent Office: 826 Days
• Field of Search: 707/3, 707/10, 707/104, 707/200, 707/505, 707/507, 707/522, 364/400, 395/200.47, 395/200.33, 379/100, 358/402, 358/403, 358/400
• US Class Current: 1/1
• CPC Class Codes: G06F 16/40 of multimedia data, e.g. slideshows comprising image and additional audio data retrieval of still image data G06F16/50; retrieval of audio data G06F16/60; retrieval of video data G06F16/70
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: Y10S 707/99933 Query processing, i.e. searching
• CPC Class Codes: Y10S 707/99945 Object-oriented database structure processing

Abstract

Document information management system capable of generating human/computer interactive document sheets that allow relevant information retrieval at user remote sites. A file server stores a plurality of source data files related to respectively corresponding information components. A sheet-formed information medium is provided on which document objects including the information components, link information for linking a source data file with a corresponding information component, and selecting information for selecting arbitrary information components are recorded. A control terminal apparatus is connected to the file server and includes a communication function and a retrieval function for retrieving a desired file stored in the file server. At least one remote terminal apparatus is capable of reading the sheet-formed information medium, receiving data from and transmitting data to the control terminal apparatus, and producing a document received from the control terminal apparatus on a recording sheet. Upon receiving the selecting information and the link information included in the transmitted data of the sheet-formed information medium from the remote terminal apparatus, the control terminal apparatus retrieves a corresponding source data file stored in the file server by use of the selecting information and the link information, and transmits the corresponding source data file to the at remote terminal apparatus. The remote terminal apparatus can produce a document that includes the corresponding source data file on a recording sheet.

Claims

1. A document information management system, comprising:

electronic file storing means for storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which link a hyper-text link including hyper-text information for linking one of said plurality of said electronic source data files stored in said electronic file storing means with said corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file storing means and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file storing means; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits said recorded data to said control terminal apparatus, said control terminal apparatus receives said recorded data of said at least one paper sheet-formcd information medium, retrieves a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file storing means by use of said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

2. The document information management system according to claim 1, wherein said at least one remote terminal apparatus further includes selecting means for selecting and for transmitting only said selecting information and said link information when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits said recorded data to said control terminal apparatus.

12. The document the information management system according to claim 1, wherein said remote terminal apparatus is a facsimile apparatus.

3. A document information management system, comprising:

electronic file storing means for storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file storing means with said corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file storing means and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file storing means, and a user identification verifying function for storing a plurality of registered user names, for sending a user identification information request to said at least one remote terminal apparatus, and for verifying user identification information transmitted from said at least one remote terminal apparatus against said plurality of said registered user names; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, and receiving an input for said user identification information entered by a user; and

wherein when said at least one remote terminal apparatus receives said input for said user identification information, reads said recorded data of said at least one paper sheet-formed information medium and transmits said input for said user identification information and said recorded data to said control terminal apparatus, said control terminal apparatus receives said input for said user identification information and said recorded data of said at least one paper sheet-formed information medium, retrieves a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file storing means by use of said input for said user identification information and said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

4. The document information management system according to claim 3, wherein said recorded data of said paper sheet-formed information medium further includes said user identification information, and said user identification information verifying function performed by said control terminal apparatus verifies data of said input for said user identification information entered by said user against said user identification information included in said recorded data of said paper sheet-formed information medium.

5. The document information management system according to claim 3, wherein said electronic file storing means further stores said plurality of said registered user names, and said user identification information verifying function performed by said control terminal apparatus verifies data of said input for said user identification information entered by said user against data of said plurality of said registered user names stored in said electronic file storing means.

6. The document information management system according to claim 3, wherein said control terminal apparatus transmits said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file storing means to said at least one of said remote terminal apparatus when said data of said input for said user identification information is matched by said user identification information verifying function performed by said control terminal apparatus, and said control terminal apparatus does not transmit data of said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file storing means to said at least one of said remote terminal apparatus when said data of said input for said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus.

7. The document information management system according to claim 6, wherein said control terminal apparatus transmits information indicative of a matching error of said user identification information to said at least one of remote terminal apparatus when said data of said input for said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus, and said at least one of remote terminal apparatus indicates said matching error of said user identification information.

8. A document information management system, comprising:

electronic file storing means for storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file storing means with said corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, and on which a user identification information is recorded;

a control terminal apparatus connected to said electronic file storing means and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file storing means, and a user identification verifying function for storing a plurality of registered user names, and for verifying user identification information recorded on said paper sheet-formed information medium against said plurality of said registered user names; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits at least said user identification information, said selecting information, and said hyper-text linking information to said control terminal apparatus, said control terminal apparatus receives at least said user identification information, said selecting information, and said hyper-text linking information, retrieves a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file storing means by use of said user identification information and said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

9. The document information management system according to claim 8, wherein said control terminal apparatus transmits said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file storing means to said at least one of said remote terminal apparatus when said transmitted data of said user identification information is matched by said user identification information verifying function performed by said control terminal apparatus, and said control terminal apparatus does not transmit data of said desired file retrieved from among said plurality of said electronic source data files stored in the file storing means to said at least one of said remote terminal apparatus when said transmitted data of said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus.

10. A document information management system, comprising:

electronic file storing means for storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file storing means with said corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed infomation medium is recorded, and on which identification information of said paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file storing means and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file storing means; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein said electronic file storing means further stores said recorded data of said at least one of said paper sheet-formed information medium including said selecting information, and, when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information included in said recorded data to said control terminal apparatus, said control terminal apparatus receives at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information, then retrieves said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file storing means by use of said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file to said at least one remote terminal apparatus.

11. The document information management system according to claim 10, wherein said control terminal apparatus further includes a switching function for switching between modes of transmitting said at least one paper sheet-formed information medium with said selecting information and transmitting said at least one paper sheet-formed information medium without said selecting information, said at least one of said remote terminal apparatus further includes an inputting function for receiving an input of selecting said modes entered by a user and transmitting said input to said control terminal apparatus, said switching function operating in accordance with said input transmitted from said at least one of said remote terminal apparatus, and said control terminal apparatus transmits said at least one paper sheet-formed information medium without said selecting information when said switching function is switched to said mode of transmitting said at least one paper sheet-formed information medium without said selecting information.

13. A document information management system, comprising:

an electronic file server storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file server with said corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein, when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits said recorded data to said control terminal apparatus, said control terminal apparatus receives said recorded data of said at least one paper sheet-formed information medium, then retrieves a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

14. The document information management system according to claim 13, wherein said at least one remote terminal apparatus further includes a selector for selecting and for transmitting only said selecting information and said link information when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits said recorded data to said control terminal apparatus.

24. The document information management system according to claim 13, wherein said remote terminal apparatus is a facsimile apparatus.

15. A document information management system, comprising:

an electronic file server storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file server with said corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server, and a user identification verifying function for storing a plurality of registered user names, for sending a user identification information request to said at least one remote terminal apparatus, and for verifying user identification information transmitted from said at least one remote terminal apparatus against said plurality of said registered user names; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, and receiving an input for said user identification information entered by a user; and

wherein, when said at least one remote terminal apparatus receives said input for said user identification information, reads said recorded data of said at least one paper sheet-formed information medium and transmits said input for said user identification information and said recorded data to said control terminal apparatus, said control terminal apparatus receives said input for said user identification information and said recorded data of said at least one paper sheet-formed information medium, retrieves a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said input for said user identification information and said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

16. The document information management system according to claim 15, wherein said recorded data of said paper sheet-formed information medium further includes said user identification information, and said user identification information verifying function performed by said control terminal apparatus verifies data of said input for said user identification information entered by said user against said user identification information included in said recorded data of said paper sheet-formed information medium.

17. The document information management system according to claim 15, wherein said electronic file server further stores said plurality of said registered user names, and said user identification information verifying function performed by said control terminal apparatus verifies data of said input for said user identification information entered by said user against data of said plurality of said registered user names stored in said electronic file server.

18. The document information management system according to claim 15, wherein said control terminal apparatus transmits said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server to said at least one remote terminal apparatus when said data of said input for said user identification information is matched by said user identification information verifying function performed by said control terminal apparatus, and said control terminal apparatus does not transmit data of said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server to said at least one remote terminal apparatus when said data of said input for said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus.

19. The document information management system according to claim 18, wherein said control terminal apparatus transmits information indicative of a matching error of said user identification information to said at least one remote terminal apparatus when said data of said input for said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus, and said at least one remote terminal apparatus indicates said matching error of said user identification information.

20. A document information management system comprising:

an electronic file server storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file server with said corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, and on which a user identification information is recorded;

a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server, and a user identification verifying function for storing a plurality of registered user names, and for verifying user identification information recorded on said paper sheet-formed information medium against said plurality of registered user names; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein, when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits at least said user identification information, said selecting information, and said linking information to said control terminal apparatus, said control terminal apparatus receives at least said user identification information, said selecting information, and said hyper-text linking information, retrieves a corresponding electronic source data file from among said electronic plurality of said electronic source data files stored in said electronic file server by use of said user identification information and said selecting information and said link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said corresponding electronic source data file to said at least one remote terminal apparatus.

21. The document information management system according to claim 20, wherein said control terminal apparatus transmits said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server to said at least one remote terminal apparatus when said transmitted data of said user identification information is matched by said user identification information verifying function performed by said control terminal apparatus, and said control terminal apparatus does not transmit data of said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server to said at least one remote terminal apparatus when said transmitted data of said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus.

22. A document information management system, comprising:

an electronic file server storing a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

at least one paper sheet-formed information medium on which at least one document object including at least one of said plurality of said information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of said plurality of said electronic source data files stored in said electronic file server with said corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, and on which identification information of said paper sheet-formed information medium is recorded;

a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server; and

at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet; and

wherein said electronic file server further stores said recorded data of said at least one of said paper sheet-formed information medium including said selecting information, and, when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium and transmits at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information included in said recorded data to said control terminal apparatus, said control terminal apparatus receives at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information, then retrieves said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus, and then transmits said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file to said at least one remote terminal apparatus.

23. The document information management system according to claim 22, wherein said control terminal apparatus further includes a switching function for switching between modes of transmitting said document of said at least one paper sheet-formed information medium with said selecting information and transmitting said at least one paper sheet-formed information medium without said selecting information, said at least one remote terminal apparatus further includes an inputting function for receiving of an input of selecting said modes entered by a user and transmitting said input to said control terminal apparatus, said switching function operating in accordance with said input transmitted from said at least one remote terminal apparatus, and said control terminal apparatus transmits said at least one paper sheet-formed information medium without said selecting information to said at least one remote terminal apparatus when said switching function is switched to said mode of transmitting of said at least one paper sheet-formed information medium without said selecting information.

25. A document information management method for a document information management system including at least one paper sheet-formed information medium on which at least one document object including at least one of a plurality of information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of a plurality of electronic source data files stored in an electronic file server with a corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server, and at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, comprising the steps of:

storing, into an electronic file server, a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

initiating said at least one remote terminal apparatus to read said recorded data of said at least one paper sheet-formed information medium and to transmit said recorded data to said control terminal apparatus;

receiving said recorded data of said at least one paper sheet-formed information medium at said control terminal apparatus;

retrieving a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus; and

transmitting said corresponding electronic source data file to said at least one remote terminal apparatus.

26. The document information management system according to claim 25, wherein said step of initiating said at least one remote terminal apparatus includes the step of initiating said at least one remote terminal apparatus to read said recorded data of said at least one paper sheet-formed information medium, to select information and said link information when said at least one remote terminal apparatus reads said recorded data of said at least one paper sheet-formed information medium, and to transmit said recorded data to said control terminal apparatus.

36. The document information management system according to claim 25, wherein said remote terminal apparatus is a facsimile apparatus.

27. A document information management method for a document information management system including at least one paper sheet-formed information medium on which at least one document object including at least one of a plurality of information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of a plurality of said electronic source data files stored in an electronic file server with a corresponding one of said plurality of said information components is pre-recorded, and on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server, and a user identification verifying function for storing a plurality of registered user names, for sending a user identification information request to said at least one remote terminal apparatus, and for verifying user identification information transmitted from said at least one remote terminal apparatus against said plurality of said registered user names, and at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, and receiving an input for said user identification information entered by a user, comprising the steps of:

storing, into an electronic file server, a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

initiating said at least one remote terminal apparatus to receive said input for said user identification information, to read said recorded data of said at least one paper sheet-formed information medium and to transmit said input for said user identification information and said recorded data to said control terminal apparatus;

receiving said input for said user identification information and said recorded data of said at least one paper sheet-formed information medium at said control terminal apparatus;

retrieving a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said input for said user identification information and said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus; and

transmitting said corresponding electronic source data file to said at least one remote terminal apparatus.

28. The document information management method according to claim 27, wherein said recorded data of said sheet-formed information medium further includes said paper user identification information, and further comprising a step of verifying data of said input for said user identification information entered by said user against said user identification information included in said recorded data of said paper sheet-formed information medium.

29. The document information management method according to claim 27, wherein said step of storing, into said electronic file server, further includes a step of storing said plurality of said registered user names, and further comprising the step of verifying data of said input for said user identification information entered by said user against data of said plurality of said registered user names stored in said electronic file server.

30. The document information management method according to claim 27, further comprising a step of verifying data of said input for said user identification information entered by said user, and during said transmitting step, said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server is transmitted to said at least one remote terminal apparatus when said data of said input for said user identification information is matched by said verifying step, and no data of said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server is transmitted to said at least one remote terminal apparatus when said data of said input for said user identification information is not matched by said verifying step.

31. The document information management method according to claim 30, further comprising the steps of:

transmitting information indicative of a matching error of said user identification information to said at least one remote terminal apparatus when said data of said input for said user identification information is not matched by said user identification information verifying function performed by said control terminal apparatus; and

indicating said matching error of said user identification information at said at least one remote terminal apparatus.

32. A document information management system method for a document information management system including at least one paper sheet-formed information medium on which at least one document object including at least one of a plurality of information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of a plurality of said electronic source data files stored in an electronic file server with a corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, and on which a user identification information is recorded, a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data, a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server and a user identification verifying function for storing a plurality of registered user names, and for verifying user identification information recorded on said paper sheet-formed information medium against said plurality of said registered user names, and at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, comprising the steps of:

storing, into an electronic file server, a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components;

initiating said at least one remote terminal apparatus to read said recorded data of said at least one paper sheet-formed information medium and to transmit at least said user identification information, said selecting information, and said hyper-text linking information to said control terminal apparatus, said control terminal apparatus receives at least said user identification information, said selecting information, and said hyper-text linking information;

retrieving a corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said user identification information and said selecting information and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus; and

transmitting said corresponding electronic source data file to said at least one remote terminal apparatus.

33. The document information management method according to claim 32, further comprising a step of verifying said transmitted data of said user identification information, and, during said transmitting step, said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server is transmitted to said at least one remote terminal apparatus when said transmitted data of said user identification information is matched by said verifying step, and no data of said desired file retrieved from among said plurality of said electronic source data files stored in the electronic file server is transmitted to said at least one remote terminal apparatus when said transmitted data of said user identification information is not matched by said verifying step.

34. A document information management method for a document information management system including at least one paper sheet-formed information medium on which at least one document object including at least one of a plurality of information components is pre-recorded, on which a hyper-text link including hyper-text link information for linking one of a plurality of electronic source data files stored in an electronic file server with a corresponding one of said plurality of said information components is pre-recorded, on which selecting information for selecting at least one of arbitrary information components from among said plurality of said information components included in said plurality of said document objects recorded on said at least one paper sheet-formed information medium is recorded, and on which identification information of said paper sheet-formed information medium is recorded, a control terminal apparatus connected to said electronic file server and including a communication function for receiving and transmitting data and a retrieval function for retrieving a desired file from among said plurality of said electronic source data files stored in the electronic file server, and at least one remote terminal apparatus capable of reading data recorded on said at least one paper sheet-formed information medium, receiving data from and transmitting data to said control terminal apparatus, and producing a document that includes said data received from said control terminal apparatus on a paper recording sheet, comprising the steps of:

storing, into an electronic file server, a plurality of electronic source data files each including information related to a corresponding one of information components, each one of said plurality of said electronic source data files being linked with and accessed by said corresponding one of said plurality of said information components, and wherein during the storing step, said recorded data of said at least one of said paper sheet-formed information medium including said selecting information is further stored in said electronic file server;

initiating said at least one remote terminal apparatus to read said recorded data of said at least one paper sheet-formed information medium and to transmit at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information included in said recorded data to said control terminal apparatus;

receiving at least said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text linking information at said control terminal apparatus;

retrieving said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file from among said plurality of said electronic source data files stored in said electronic file server by use of said identification information of said paper sheet-formed information medium, said selecting information, and said hyper-text link information included in said recorded data which is sent from said at least one remote terminal apparatus;

transmitting said recorded data of said at least one of said paper sheet-formed information medium including said selecting information and said corresponding electronic source data file to said at least one remote terminal apparatus.

35. The document information management system according to claim 34, wherein said document information management system further includes a step of switching between modes of transmitting said at least one paper sheet-formed information medium with said selecting information and transmitting said at least one paper sheet-formed information medium without said selecting information, said at least one remote terminal apparatus further includes an inputting function for receiving an input of selecting said modes entered by a user and transmitting said input to said control terminal apparatus, said switching function operating in accordance with said input transmitted from said at least one remote terminal apparatus, and, during said transmitting step, said at least paper one paper sheet-formed information medium without said selecting information is transmitted to said at least one remote terminal apparatus when said mode of transmitting said at least one paper sheet-formed information medium without said selecting information is set during said switching step.