System and method of managing document data with linking data recorded on paper media

• US 6,035,308 A
• Filed: 09/23/1996
• Issued: 03/07/2000
• Est. Priority Date: 09/21/1995
• Status: Expired due to Term

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Yano, Takashi, Tabata, Yasuhiro, Ishijima, Hisashi
• Primary Examiner(s): Trammell, James P.
• Assistant Examiner(s): YOUNG, JOHN L
• Application Number:
  US08/710,662
• Time in Patent Office: 1,261 Days
• Field of Search: 707/515, 707/526, 707/529, 707/501, 707/514
• US Class Current: 715/201
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

A document data administrating system comprises a filing means for previously storing data related to particular words, texts, symbols, or graphics as related data files; medium paper in which at least one piece of description data, linking data, and selection data; a reading means for reading out selection data and linking data from the medium data; a searching means for searching corresponding related data files from the filing means according to the selection data and linking data each read out by the reading means; and an outputting means for outputting the related data files each searched by the searching means.

Claims

1. A document data administrating system comprising:

a filing means for previously storing therein data related to particular words, texts, symbols or graphics as related data files;

medium paper on which is recorded in a first recording area or areas at least one piece of description data comprising any of words, texts, symbols, and graphics; and

in at least one other recording area linking data for linking said description data to the related data file in said filing means; and

selection data for selecting particular description data among said description data are recorded;

a reading means for reading said selection data and said linking data from said medium paper;

a searching means for searching a corresponding related data file from said filing means according to the selection data and linking data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means.

2. A document data administrating system according to claim 1, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and address data for having said description position data correspond to said related data file.

3. A document data administrating system according to claim 1, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and description recognizing data for recognizing description data each written on a position in said description position data.

4. A document data administrating system according to claim 1, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics and linking data for linking said description data to other related data files in said filing means.

5. A document data administrating system according to claim 1, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics linking data for linking said description data to other related data files in said filing means, and document identifying data for identifying documents each recorded in the related data file.

6. A document data administrating system according to claim 1, wherein said linking data can link one of the description data with a plurality of related data files in said filing means.

7. A document data administrating system according to claim 1, wherein said linking data can link a plurality of description data to one of the related data files in said filing means.

8. A document data administrating system according to claim 1, wherein said outputting means outputs said related data file to a recorded paper, and the recorded paper outputted by said outputting means can be used as medium paper.

9. A document data administrating system according to claim 1, wherein said description data constitutes one portion of the document recorded in said medium paper.

10. A document data administrating system according to claim 1, wherein said outputting means outputs document identifying data read by said reading means in addition to an output of said related data file.

11. A document data administrating system according to claim 1, wherein said outputting means outputs description data selected by said selection data in addition to an output of said related data file.

12. A document data administrating system according to claim 1, wherein said outputting means and reading means constitute a copying device with a printer and a scanner integrated therein.

13. A document data administrating system according to claim 1, wherein said outputting means is a printer.

14. A document data administrating system according to claim 1, wherein said outputting means is a color printer.

15. A document data administrating system according to claim 1, wherein said outputting means is a display screen.

16. A document data administrating system according to claim 1, wherein a device constituting said outputting means is different from that constituting said reading means.

17. A document data administrating system according to claim 1, wherein said reading means, filing means and outputting means are connected to each other through a network line.

18. A document data administrating system according to claim 1, wherein said selection data is a mark written with a marker or the like.

19. A document data administrating system according to claim 1, wherein said description data itself can visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

20. A document data administrating system according to claim 1, wherein said description data itself can not visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

21. A document data administrating system according to claim 1, wherein said linking data is recorded at a specified position on said medium paper in a two-dimensional bar code system.

22. A document data administrating system comprising:

a filing means for previously storing therein data related to particular words, texts, symbols or graphics as related data files;

medium paper on which is recorded in a first recording area or areas at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to the related data file in said filing means, selection data for selecting particular description data among said description data, and document identifying data for identifying the recorded document are recorded;

a reading means for reading said selection data, linking data, and document identifying data from said medium paper;

a searching means for searching a corresponding related data file from said filing means according to the selection data, linking data, and document identifying data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means.

23. A document data administrating system according to claim 22, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and address data for having said description position data correspond to said related data file.

24. A document data administrating system according to claim 22, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and description recognizing data for recognizing description data each written on a position in said description position data.

25. A document data administrating system according to claim 22, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics and linking data for linking said description data to other related data files in said filing means.

26. A document data administrating system according to claim 22, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics linking data for linking said description data to other related data files in said filing means, and document identifying data for identifying documents each recorded in the related data file.

27. A document data administrating system according to claim 22, wherein said linking data can link one of the description data with a plurality of related data files in said filing means.

28. A document data administrating system according to claim 22, wherein said linking data can link a plurality of description data to one of the related data files in said filing means.

29. A document data administrating system according to claim 22, wherein said outputting means outputs said related data file to a recorded paper, and the recorded paper outputted by said outputting means can be used as medium paper.

30. A document data administrating system according to claim 22, wherein said description data constitutes one portion of the document recorded in said medium paper.

31. A document data administrating system according to claim 22, wherein said outputting means outputs document identifying data read by said reading means in addition to an output of said related data file.

32. A document data administrating system according to claim 22, wherein said outputting means outputs description data selected by said selection data in addition to an output of said related data file.

33. A document data administrating system according to claim 22, wherein said outputting means and reading means constitute a copying device with a printer and a scanner integrated therein.

34. A document data administrating system according to claim 22, wherein said outputting means is a printer.

35. A document data administrating system according to claim 22, wherein said outputting means is a color printer.

36. A document data administrating system according to claim 22, wherein said outputting means is a display screen.

37. A document data administrating system according to claim 22, wherein a device constituting said outputting means is different from that constituting said reading means.

38. A document data administrating system according to claim 22, wherein said reading means, filing means and outputting means are connected to each other through a network line.

39. A document data administrating system according to claim 22, wherein said selection data is a mark written with a marker or the like.

40. A document data administrating system according to claim 22, wherein said description data itself can visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

41. A document data administrating system according to claim 22, wherein said description data itself can not visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

42. A document data administrating system according to claim 22, wherein said linking data is recorded at a specified position on said medium paper in a two-dimensional bar code system.

43. A method of administrating document data comprising:

a first process for previously storing therein data related to particular words, texts, symbols or graphics as related data files;

a second process for reading selection data and linking data from medium paper on which is recorded in a first recording area or areas at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to the related data file in said filing means, and selection data for selecting particular description data among said description data are recorded;

a third process for searching a corresponding related data file from the stored related data files according to the read-out selection data and linking data; and

a fourth process for outputting the searched related data file.

44. A method of administrating document data according to claim 43, wherein said linking data comprises description position data for indicating positions of description data respectively on said medium paper, and address data for having said description position data correspond to said related data file.

45. A method of administrating document data according to claim 43, wherein said linking data comprises description position data for indicating positions of description data respectively on said medium paper, and description recognizing data for recognizing a description data written at a position in said description position data.

46. A method of administrating document data according to claim 43, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics and linking data for linking said description data to other related data files.

47. A method of administrating document data according to claim 43, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics linking data for linking said description data to another related data file, and document identifying data for identifying documents each recorded in the related data file.

48. A method of administrating document data according to claim 43, wherein said linking data can link one of the description data to a plurality of related data files.

49. A method of administrating document data according to claim 43, wherein said linking data can link a plurality of description data to one of the related data files.

50. A method of administrating document data according to claim 43, wherein said fourth process outputs said related data file to a recorded paper, and the outputted recorded paper can be used as medium paper.

51. A method of administrating document data according to claim 43, wherein said description data constitutes one portion of the document recorded in said medium paper.

52. A method of administrating document data according to claim 43, wherein said selection data is a mark written with a marker or the like.

53. A method of administrating document data according to claim 43, wherein said description data itself can visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

54. A method of administrating document data according to claim 43, wherein said description data itself can not visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

55. A method of administrating document data comprising:

a first process for previously storing therein data related to particular words, texts, symbols or graphics as related data files;

a second process for reading selection data, linking data, and document identifying data from medium paper on which is recorded in a first recording area or areas at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to the related data file in said filing means, selection data for selecting particular description data from said description data, and document identifying data for identifying the recorded document are recorded;

a third process for searching a corresponding related data file from the stored related data files according to the read-out selection data, linking data, and document identifying data; and

a fourth process for outputting the searched related data file.

56. A method of administrating document data according to claim 55, wherein said linking data comprises description position data for indicating positions of description data respectively on said medium paper, and address data for having said description position data correspond to said related data file.

57. A method of administrating document data according to claim 55, wherein said linking data comprises description position data for indicating positions of description data respectively on said medium paper, and description recognizing data for recognizing a description data written at a position in said description position data.

58. A method of administrating document data according to claim 55, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics and linking data for linking said description data to other related data files.

59. A method of administrating document data according to claim 55, wherein said related data file includes, as data related to said particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics linking data for linking said description data to another related data file, and document identifying data for identifying documents each recorded in the related data file.

60. A method of administrating document data according to claim 55, wherein said linking data can link one of the description data to a plurality of related data files.

61. A method of administrating document data according to claim 55, wherein said linking data can link a plurality of description data to one of the related data files.

62. A method of administrating document data according to claim 55, wherein said fourth process outputs said related data file to a recorded paper, and the outputted recorded paper can be used as medium paper.

63. A method of administrating document data according to claim 55, wherein said description data constitutes one portion of the document recorded in said medium paper.

64. A method of administrating document data according to claim 55, wherein said selection data is a mark written with a marker or the like.

65. A method of administrating document data according to claim 55, wherein said description data itself can visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

66. A method of administrating document data according to claim 55, wherein said description data itself can not visually be identified as such when compared to words, texts, symbols, and graphics other than the description data recorded on said medium paper.

67. A document data administrating system comprising:

medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data related to particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a reading means for reading said selection data, said linking data, and related data from said medium paper;

a searching means for searching the corresponding related data from said related data according to the selection data and linking data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means.

68. A document data administrating system according to claim 67, wherein said related data is recorded on both of the top surface and rear surface of said medium paper.

69. A document data administrating system according to claim 67, wherein said outputting means outputs the description data selected by said selection data in addition to an output of said related data.

70. A document data administrating system according to claim 67, wherein a device constituting said outputting means is different from that constituting said reading means.

71. A document data administrating system according to claim 67, wherein said related data is data recorded with one-dimensional bar code or two-dimensional bar code, and said searching means converts data recorded therewith to image data and outputs the image data to said outputting means.

72. A document data administrating system according to claim 67, wherein said related data is recorded with invisible ink or toner readable with invisible lights.

73. A document data administrating system according to claim 67, wherein said linking data and related data are data each recorded with one-dimensional bar code or two-dimensional bar code.

74. A document data administrating system according to claim 67, wherein said linking data and related data are recorded each with invisible ink or toner readable with invisible lights.

75. A document data administrating system according to claim 67, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and address data for having said description position data correspond to said related data.

76. A document data administrating system according to claim 67, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively, and description recognizing data for recognizing description data each written on a position in said description position data.

77. A document data administrating system according to claim 67, wherein said outputting means outputs said related data to a recorded paper, and the recorded paper outputted by said outputting means can be used as medium paper.

78. A document data administrating system according to claim 67, wherein said description data constitutes one portion of the document recorded on said medium paper.

79. A document data administrating system comprising:

medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data related to particular words, texts, symbols, and graphics;

at least one piece of description data comprising any of words, texts, symbols, and graphics; and

in at least one other recording area linking data for linking said description data to said related data; and

selection data for selecting particular description data among said description data are recorded;

a reading means for reading said selection data, said linking data, and related data from said medium paper;

a searching means for searching the corresponding related data from said related data according to the selection data and linking data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means,

wherein said related data is recorded on the rear surface of said medium paper.

80. A document data administrating system according to claim 79, wherein said reading means comprises a first reading section for reading the data recorded on the surface of said medium paper;

and a second reading section for reading the data recorded on the rear surface thereof, and further comprises a transferring means for transferring said medium paper to said first reading section, then transferring it to said second reading section.

81. A document data administrating system according to claim 79, wherein said related data is recorded on both of the top surface and rear surface of said medium paper.

82. A document data administrating system according to claim 79, wherein said outputting means outputs the description data selected by said selection data in addition to an output of said related data.

83. A document data administrating system according to claim 79, wherein a device constituting said outputting means is different from that constituting said reading means.

84. A document data administrating system according to claim 79, wherein said related data is data recorded with one-dimensional bar code or two-dimensional bar code, and said searching means converts data recorded therewith to image data and outputs the image data to said outputting means.

85. A document data administrating system according to claim 79, wherein said related data is recorded with invisible ink or toner readable with invisible lights.

86. A document data administrating system according to claim 79, wherein said linking data and related data are data each recorded with one-dimensional bar code or two-dimensional bar code.

87. A document data administrating system according to claim 79, wherein said linking data and related data are recorded each with invisible ink or toner readable with invisible lights.

88. A document data administrating system according to claim 79 comprising a sheet automatically transferring means for transferring said medium paper to said reading means, and reversing said medium paper after said reading means reads out the one side of said medium paper, and transferring it again to said reading means.

89. A document data administrating system according to claim 88, wherein said reading means checks whether said medium paper is the top surface or rear one thereof from the data on the side of said medium paper initially read out, and in a case of the rear surface, the reading means controls said sheet automatically transferring means to have said medium paper reversed, and reads out the surface thereof, then has the transferring means reverse again said medium paper and reads out the rear surface thereof.

90. A document data administrating system according to claim 88 comprising a checking means for checking whether said related data is recorded on the rear surface of said medium paper or not, wherein said sheet automatically transferring means, in a case where said related data is checked that it is not recorded thereon by said checking means, carries out the medium paper as it is after said reading means reads out the one side of said medium paper, while in a case where said related data is checked that it is recorded thereon, said reading means reads out one side thereof, then said transferring means reverses said medium paper to carry it back again to said reading means.

91. A document data administrating system according to claim 90, wherein said reading means checks whether said medium paper is the top surface or rear one thereof from the data on the side of said medium paper initially read out, and in a case of the rear surface, the reading means controls said sheet automatically transferring means to have said medium paper reversed, and reads out the surface thereof, then has the transferring means reverse again said medium paper and reads out the rear surface thereof.

92. A document data administrating system according to claim 79, wherein said reading means comprises a first reading section for reading the data recorded on the surface of said medium paper;

and a second reading section for reading the data recorded on the rear surface thereof, and further comprises a transferring means for transferring said medium paper to said first reading section, then transferring it to said second reading section.

93. A document data administrating system according to claim 79, wherein said related data is recorded on both of the top surface and rear surface of said medium paper.

94. A document data administrating system according to claim 79, wherein said outputting means outputs the description data selected by said selection data in addition to an output of said related data.

95. A document data administrating system according to claim 79, wherein a device constituting said outputting means is different from that constituting said reading means.

96. A document data administrating system comprising:

medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data related to particular words, texts, symbols, and graphics;

at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a reading means for reading said selection data, said linking data, and related data from said medium paper;

a searching means for searching the corresponding related data from said related data according to the selection data and linking data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means and an image on the medium paper read out by said reading means.

97. A document data administrating system according to claim 96, wherein said outputting means outputs said corresponding related data and the image on said medium paper onto different papers respectively.

98. A document data administrating system according to claim 96 comprising a synthesizing means for receiving said corresponding related data searched by said searching means and the image on the medium paper read out by said reading means, and synthesizing said corresponding related data to the image on said medium paper, wherein said synthesizing means synthesizes said corresponding data close to the selection data in the image on said medium paper, and said outputting means outputs the synthesized image by said synthesizing means.

99. A document data administrating system according to claim 96 comprising a synthesizing means for receiving said corresponding related data searched by said searching means and the image on the medium paper read out by said reading means, and synthesizing said corresponding related data to the image on said medium paper, wherein said synthesizing means synthesizes said corresponding data in the image on said medium paper as a footnote, and said outputting means outputs the synthesized image by said synthesizing means.

100. A document data administrating system according to claim 96 comprising a synthesizing means for receiving said corresponding related data searched by said searching means and the image on the medium paper read out by said reading means, and synthesizing said corresponding related data to the image on said medium paper, wherein said synthesizing means synthesizes said corresponding data at a position immediately after the selected description data in the image on said medium paper, and said outputting means outputs the synthesized image by said synthesizing means.

101. A document data administrating system according to claim 96, wherein said related data is data recorded with one-dimensional bar code or two-dimensional bar code, and said searching means converts data recorded therewith to image data and outputs the image data to said outputting means.

102. A document data administrating system according to claim 96, wherein said related data is recorded with invisible ink or toner readable with invisible lights.

103. A document data administrating system according to claim 96, wherein said linking data and related data are data each recorded with one-dimensional bar code or two-dimensional bar code.

104. A document data administrating system according to claim 96, wherein said linking data and related data are recorded each with invisible ink or toner readable with invisible lights.

105. A document data administrating system comprising:

medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data related to particular words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a medium paper identifying means for identifying whether a sheet of paper which is an object to be read out is said medium paper or not;

a reading means for reading said selection data, said linking data, and related data from said medium paper in a case where it is identified that the paper is the medium paper by said medium paper identifying means;

a searching means for searching the corresponding related data from said related data according to the selection data and linking data read out by said reading means; and

an outputting means for outputting the related data file searched by said searching means.

106. A document data administrating system according to claim 105, wherein said medium paper identifying means and said reading means comprise the identical device.

107. A document data administrating system according to claim 105, wherein a device constituting said medium paper identifying means is different from that constituting said reading means.

108. A document data administrating system according to claim 105, wherein said related data is data recorded with one-dimensional bar code or two-dimensional bar code, and said searching means converts data recorded therewith to image data and outputs the image data to said outputting means.

109. A document data administrating system according to claim 105, wherein said related data is recorded with invisible ink or toner readable with invisible lights.

110. A document data administrating system according to claim 105, wherein said linking data and related data are data each recorded with one-dimensional bar code or two-dimensional bar code.

111. A document data administrating system according to claim 105, wherein said linking data and related data are recorded each with invisible ink or toner readable with invisible lights.

112. A method of administrating document data comprising:

a first process for reading selection data, linking data, and related data from a medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data relating to words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a second process for searching a corresponding related data file from said related data according to the read-out selection data and linking data; and

a third process for outputting the searched corresponding related data.

113. A method of administrating document data according to claim 112, wherein said related data recorded on said medium paper is data recorded with one-dimensional bar code or two-dimensional bar code, and the related data outputted from said third process is one obtained by converting the data recorded therewith into image data.

114. A method of administrating document data according to claim 112, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and address data for having said description position data correspond to said related data.

115. A method of administrating document data according to claim 112, wherein said linking data comprises description position data for indicating positions of the description data each written on said medium paper respectively;

and description recognizing data for recognizing description data each written on a position in said description position data.

116. A method of administrating document data according to claim 112, wherein said description data constitutes one portion of the document recorded on said medium paper.

117. A method of administrating document data according to claim 112, wherein said related data is recorded on both of the top surface and rear surface of said medium paper.

118. A method of administrating document data according to claim 112, wherein the related data recorded on said medium paper is data recorded with one-dimensional bar code or two-dimensional bar code, and the related data outputted from said third process is one obtained by converting the data recorded therewith into image data.

119. A method of administrating document data according to claim 112, wherein said linking data and/or related data are recorded each with invisible ink or toner readable with invisible lights.

120. A method of administrating document data comprising:

a first process for reading selection data, linking data, and related data from a medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data relating to words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a second process for searching a corresponding related data file from said related data according to the read-out selection data and linking data ; and

a third process for outputting said corresponding searched related data,

wherein said related data is recorded on the rear surface of said medium paper.

121. A method of administrating document data according to claim 120, wherein said related data is recorded on both of the top surface and rear surface of said medium paper.

122. A method of administrating document data comprising:

a first process for reading selection data, linking data, and related data from a medium paper on which is recorded in a first recording area or areas at least one piece of related data comprising data relating to words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a second process for searching a corresponding related data file from said related data according to the read-out selection data and linking data; and

a third process for outputting said corresponding searched related data and an image on the medium paper read out in said first process.

123. A method of administrating document data according to claim 122 comprising a fourth process for receiving said corresponding related data and the image on said read-out medium paper, and synthesizing said corresponding related data close to the selection data in the image on said medium paper, wherein the image synthesized in said fourth process is outputted in said third process.

124. A method of administrating document data according to claim 122 comprising a fourth process for receiving said corresponding related data and the image on said read-out medium paper, and synthesizing said corresponding related data in the image on said medium paper as a footnote, wherein the image synthesized in said fourth process is outputted in said third process.

125. A method of administrating document data according to claim 122 comprising a fourth process for receiving said corresponding related data and the image on said read-out medium paper, and synthesizing said corresponding related data at a position immediately after the selected description data in the image on said medium paper, wherein the image synthesized in said fourth process is outputted in said third process.

126. A method of administrating document data according to claim 122, wherein the related data recorded on said medium paper is data recorded with one-dimensional bar code or two-dimensional bar code, and the related data outputted from said third process is one obtained by converting the data recorded therewith into image data.

127. A method of administrating document data according to claim 122, wherein said linking data and/or related data are recorded each with invisible ink or toner readable with invisible lights.

128. A method of administrating document data comprising:

a first process for identifying whether a sheet of paper for an object to be read out is specified medium paper or not;

a second process for reading selection data, linking data, and related data from a medium paper on which, in a case where it is identified that the paper is medium paper in said first process, is recorded in a first recording area or areas at least one piece of related data comprising data relating to words, texts, symbols, and graphics, at least one piece of description data comprising any of words, texts, symbols, and graphics, and in at least one other recording area linking data for linking said description data to said related data, and selection data for selecting particular description data among said description data are recorded;

a third process for searching a corresponding related data file from said related data according to the read-out selection data and linking data; and

a fourth process for outputting said corresponding searched related data.

129. A method of administrating document data according to claim 128, wherein said second process reads out one side of said medium paper, then reverses said medium paper and reads it again.

130. A method of administrating document data according to claim 128, wherein said second process checks whether said related data is recorded on the rear surface of said medium paper or not and if it is checked that said related data is not recorded thereon, reads out one side of said medium paper, then carries out the medium paper as it is, while in a case where it is checked that said related data is recorded thereon, said second process reads out one side thereof, then reverses said medium paper and reads it again.

131. A method of administrating document data according to claim 128, wherein said second process identifies whether said medium paper is the top surface or rear surface thereof from the data on one side of said medium paper initially read out, and in a case of the rear surface, the second process reverses said medium paper, and reads out the surface thereof, and then reverses again said medium paper and reads out the rear surface thereof.

132. A method of administrating document data according to claim 128, wherein, in said second process, data on the surface of said medium paper is read out in a first reading section for reading out the data recorded on the surface thereof, and then data recorded on the rear surface thereof is read in a second reading section for reading data recorded on the rear surface thereof.

133. A method of administrating document data according to claim 128, wherein the related data recorded on said medium paper is data recorded with one-dimensional bar code or two-dimensional bar code, and the related data outputted from said third process is one obtained by converting the data recorded therewith into image data.

134. A method of administrating document data according to claim 128, wherein said linking data and/or related data are recorded each with invisible ink or toner readable with invisible lights.