System and method for electronically processing invoice information

• US 6,058,380 A
• Filed: 12/08/1995
• Issued: 05/02/2000
• Est. Priority Date: 12/08/1995
• Status: Expired due to Term

• Current Assignee: Mellon Bank NA (Bank of New York Mellon Corporation)
• Original Assignee: Mellon Bank NA (Bank of New York Mellon Corporation)
• Inventors: Anderson, Michael W., Matthews, John W., Merritt, David L.
• Primary Examiner(s): Cosimano, Edward R.
• Application Number:
  US08/569,746
• Time in Patent Office: 1,607 Days
• Field of Search: 705/33, 705/34, 705/35, 705/39, 705/40, 705/42, 705/44
• US Class Current: 705/40
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 30/0283 Price estimation or determination
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A system and method for processing invoice information in which invoice information is communicated from a first site to a second site and an automated reasonability test is performed on the invoice information at the second site using a reasonability criterion.

Claims

1. A system for processing invoice information from a vendor, comprising:

means for communicating invoice information from the vendor to an intermediary;

means for communicating a reasonability criterion from a customer to the intermediary, said reasonability criterion comprising invoice analysis parameters derived from the customer for evaluating the reasonability of invoice information from the vendor;

means for performing an automated reasonability test on the invoice information at the intermediary using the reasonability criterion;

means for generating instructions regarding payment at the intermediary responsive to the results of the reasonability test; and

means for transmitting a payment from the intermediary to the vendor if the means for generating instructions regarding payment generates instructions to pay the vendor.

2. The system of claim 1, wherein the invoice information comprises an EDI invoice.

3. The system of claim 1, wherein the invoice information comprises an electronic pre-authorized debit.

4. The system of claim 1, wherein the communication means of the invoice information comprises a communications network.

5. The system of claim 1, wherein the test means comprises a computer program residing on a computer and operating on a data storage means that contains the reasonability criterion.

6. The system of claim 1, wherein the reasonability criterion comprises a criterion selected from the group consisting of late charges, rate changes, unusually high or low invoice amounts, and unusually high or low usage amounts.

7. The system of claim 1, wherein the vendor includes a vendor bank, and wherein the means for transmitting a payment transmits a payment to the vendor bank.

8. The system of claim 1, wherein the payment transmission means comprises a communications network.

9. The system of claim 1, wherein the payment transmission means comprises means for transmitting the payment in ACH PPD format.

10. The system of claim 1, wherein the payment transmission means comprises means for transmitting the payment in EDI format.

11. The system of claim 1, wherein the payment transmission means comprises means for bundling payments for a plurality of invoices into a single payment.

12. The system of claim 1, wherein the payment transmission means comprises

means for transmitting the payment by wire.

13. The system of claim 1, wherein the intermediary includes an intermediary database, and the customer includes a customer database, the system further comprising:

means for communicating the results of the reasonability test from the intermediary database to the customer database; and

means for communicating directions as to payment from the customer database to the means for generating payment instructions.

14. The system of claim 1, wherein the customer includes an accounts payable system, the system further comprising:

means for generating accounts payable information at the intermediary; and

means for communicating the accounts payable information to the accounts payable system of the customer.

15. The system of claim 14, further comprising means for converting the accounts payable information into a customer-specific format prior to communicating the information to the accounts payable system of the customer.

16. The system of claim 1, wherein the invoice information is a paper invoice.

17. The system of claim 1, wherein the communication means of the invoice information comprises means for communicating a pre-authorized debit from the vendor to the intermediary.

18. The system of claim 1, wherein the payment transmission means comprises means for transmitting the payment by check.

19. The system of claim 1, wherein the intermediary includes an intermediary database, and wherein the communication means of the invoice information comprises

means for communicating an EDI invoice from the vendor to the intermediary database.

20. The system of claim 19, wherein the intermediary includes an intermediary database, and wherein the communication means of the invoice information comprises means for communicating a paper invoice from the vendor to the intermediary database.

21. The system of claim 1, wherein the reasonability test comprises a means for generating a payment status for the invoice information, the payment status comprising a status selected from the group consisting of normal, need to review, and failed;

and further wherein the intermediary transmits payments on invoices having a normal or need to review status and takes no immediate action on invoices having a failed status.

22. The system of claim 21, further comprising means for communicating the payment status from the intermediary to the customer.

23. The system of claim 1, further comprising a centralized database comprising means for storing the results of the reasonability test.

24. The system of claim 23, wherein the centralized database is situated at the intermediary.

25. The system of claim 23, wherein the centralized database is situated at the customer.

26. The system of claim 1, further comprising means for storing the invoice information.

27. The system of claim 26, wherein the invoice information storage means comprises a database residing on a computer.

28. The system of claim 26, wherein the intermediary includes an intermediary database, and the customer includes a customer database, the system further comprising:

means for communicating the results of the reasonability test from the intermediary database to the customer database;

means for storing the results; and

means for communicating directions as to payment from the customer database to the means for generating payment instructions.

29. The system of claim 28, wherein the means for communicating the results comprises a means for synchronizing the invoice storage means at the intermediary database with the results storage means at the customer database.

30. The system of claim 26, further comprising means for generating a report based on information retrieved from the invoice storage means.

31. The system of claim 30, wherein the report is a report selected from the group consisting of cash funding, pending approval, energy management, and historical trend.

32. A method of processing invoice information, comprising the following steps:

communicating the invoice information from a first site to a second site;

communicating a reasonability criterion from a third site to the second site, said reasonability criterion comprising invoice analysis parameters for evaluating the reasonability of invoice information;

performing an automated reasonability test on the invoice information at the second site using the reasonability criterion;

generating instructions regarding payment responsive to the results of the reasonability test; and

transmitting a payment to a fourth site, if the instructions regarding payment indicate to pay.

33. The method of claim 32, further comprising the following steps:

communicating the results of the reasonability test from the second site to the third site; and

communicating directions as to payment from the third site to a fifth site.

34. The method of claim 32, further comprising the following steps:

generating accounts payable information regarding the invoice information; and

communicating the accounts payable information to a sixth site.

35. The method of claim 34, further comprising the step of converting the accounts payable information into a customer-specific format prior to communicating the accounts payable information to the sixth site.

36. The method of claim 32, further comprising the step of storing the invoice information.

37. The method of claim 36, further comprising the step of generating a report based on information stored at the second site.

38. The method of claim 36, further comprising the following steps:

communicating the results of the reasonability test from the second site to the third site;

storing the results; and

communicating directions as to payment from the third site to a fifth site.

39. The method of claim 38, wherein the step of communicating the results comprises the step of synchronizing information stored at the second site with information stored at the third site.

40. A system for processing invoice information from a vendor for a customer, comprising:

an automated invoice analyzer for analyzing invoice information;

a database for storing customer-specific information;

means for communicating invoice information from the vendor to said database;

means for inputting a reasonability criterion into said database, said reasonability criterion comprising invoice analysis parameters for evaluating the reasonability of invoice information from the vendor;

means for communicating said invoice information from said database to said automated invoice analyzer; and

means for communicating said reasonability criterion from said database to said automated invoice analyzer, said automated invoice analyzer including a computer program means for performing an automated reasonability test on the invoice information using said reasonability criterion, and for assigning a status to the invoice information based on the outcome of the reasonability test on the invoice information.

41. The system of claim 40, wherein the invoice information is selected from the group consisting of electronic invoice, electronic pre-authorized debit and paper invoice.

42. The system of claim 40, further including means for transmitting a payment to the vendor if the payment status includes instructions to pay.

43. The system of claim 40, wherein the reasonability criterion is derived from the customer.

44. The system of claim 43, wherein the reasonability criterion is selected from the group consisting of late charges, rate changes, unusually high or low invoice amounts, and unusually high or low usage amounts.

45. The system of claim 40, further comprising means for generating report information regarding the invoice information.

46. The system of claim 45, further comprising means for updating the management reporting system of the customer.

47. The system of claim 40, further comprising means for generating accounts payable information regarding the invoice information.

48. The system of claim 47, further comprising means for updating the accounts payable system of the customer.

49. The system of claim 48, wherein the status is selected from the group consisting of pay, pay with later review of invoice information, and do not pay pending review of invoice information by the customer.

50. The system of claim 49, wherein, if the status is do not pay pending review of invoice information by the customer, the means for transmitting payment transmits payment if the customer, following review of the invoice information, determines payment should be made.