Electronic mail attachment verifier

• US 6,073,133 A
• Filed: 05/15/1998
• Issued: 06/06/2000
• Est. Priority Date: 05/15/1998
• Status: Expired due to Term

• Current Assignee: Round Rock Research LLC
• Original Assignee: Micro Electronics Incorporated
• Inventors: Chrabaszcz, Michael P.
• Primary Examiner(s): Black, Thomas G.
• Assistant Examiner(s): Rones, Charles
• Application Number:
  US09/079,702
• Time in Patent Office: 753 Days
• Field of Search: 707/530, 707/10, 707/200, 707/513, 709/200, 713/201, 345/335, 345/349, 363/21, 395/200.33
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

One embodiment of the present invention provides a method for ensuring that attachments intended to be included with an electronic mail message are affixed to the message prior to release of the message from a sender'"'"'s electronic mail program. This embodiment eliminates the need to initiate a follow-up transmission to forward the intended attachment. This saves the sender from potential embarrassment as well as eliminating unnecessary network traffic. In this embodiment, the method includes maintaining a modifiable list of keywords and phrases which, when found in an electronic mail message, indicate that the composer of the message intends to include an attachment with the message. Upon composition of a message, an attachment verifier scans the message for the keywords and phrases. In this embodiment, if a keyword or phrases is found in the message and no attachments have been specified, a user is alerted to the possibility that an attachment was overlooked. The user is returned to an electronic mail program so that an attachment may be specified.

Claims

1. A program storage device storing instructions that when executed by a computer perform a method for handling electronic mail in a computer system operated by a user, the method comprising:

receiving an input from the user;

using the input to create an electronic mail message;

maintaining a list of attachment indicators, attachment indicators in the list indicating a possible need for an attachment to the electronic mail message;

searching text within the electronic mail message for a first attachment indicator from the list of attachment indicators;

determining whether the electronic mail message includes the attachment;

if the electronic mail message includes the first attachment indicator and does not include the attachment, prompting the user to add the attachment to the electronic mail message; and

transmitting the electronic mail message.

2. A computer system that verifies completeness of an electronic mail message, comprising:

a first memory for storing attachment indicators, the attachment indicators indicating a possible need for an attachment to the electronic mail message;

a processor for scanning electronic mail message to locate attachment indicators from the first memory;

an accumulator for accumulating the number of attachment indicators located within the electronic mail message; and

a verification mechanism that verifies the completeness of the electronic mail message by examining a contents of the accumulator to determine whether the electronic mail message has a possible need for the attachment, and determining whether the electronic mail message includes the attachment.

3. The computer system of claim 2, further comprising a list modifying mechanism that modifies the list of attachment indicators to reflect a mail program usage pattern of a user.

4. The computer system of claim 2, further comprising an error indicating mechanism that generate an error signal if the accumulator indicates that the electronic mail message includes an attachment indicator and the electronic mail message does not include the attachment.

5. The computer system of claim 2, further comprising a prompting mechanism, that prompts a user to add the attachment to the electronic mail message if the accumulator indicates that the electronic mail message includes an attachment indicator and the electronic mail message does not include the attachment.

6. A method for handling electronic mail in a computer system operated by a user, the method comprising:

receiving an input from the user;

using the input to create an electronic mail message;

maintaining a list of attachment indicators, attachment indicators in the list indicating a possible need for an attachment to the electronic mail message;

searching text within the electronic mail message for a first attachment indicator from the list of attachment indicators;

determining whether the electronic mail message includes the attachment;

if the electronic mail message includes the first attachment indicator and does not include the attachment, prompting the user to add the attachment to the electronic mail message; and

transmitting the electronic mail message.

7. The method of claim 6, further comprising receiving a command from the user to add the attachment to the electronic mail message.

8. The method of claim 6, further comprising modifying the electronic mail message to include the attachment.

9. The method of claim 6, further comprising searching text within the electronic mail message again for the first attachment indicator.

10. The method of claim 6, further comprising searching the text within the electronic mail message for a second attachment indicator from the list of attachment indicators.

11. The method of claim 6, further comprising modifying the list of attachment indicators.

12. The method of claim 6, further comprising:

determining whether the user added the attachment to the electronic mail message in response to being prompted; and

saving information concerning the first attachment indicator and whether the user added the attachment.

13. The method of claim 12, further comprising using the saved information to prioritize an ordering of attachment indicators in the list of attachment indicators.

14. The method of claim 6, further comprising modifying the list of attachment indicators to reflect a mail program usage pattern of the user.

15. The method of claim 6, wherein searching the text within the electronic mail message includes concurrently searching for the first attachment indicator and a second attachment indicator from the list of attachment indicators.

16. The method of claim 6, wherein searching text within the electronic mail message for the first attachment indicator includes searching the text for a sequence of alphanumeric characters.

17. The method of claim 6, further comprising generating an error signal if the electronic mail message does not include the attachment.

18. A method for handling electronic mail in a computer system operated by a user, the method comprising:

receiving an input from the user;

using the input to create an electronic mail message;

maintaining a list of attachment indicators, attachment indicators in the list indicating a possible need for an attachment to the electronic mail message;

searching text within the electronic mail message for attachment indicators from the list of attachment indicators;

determining whether the electronic mail message includes the attachment; and

if the electronic mail message does not include the attachment and includes at least one attachment indicator from the list of attachment indicators,

indicating to the user that the attachment is missing,

possibly receiving a command from the user to add the attachment to the electronic mail message, and

adding the attachment to the electronic mail message; and

transmitting the electronic mail message.

19. The method of claim 18, further comprising periodically modifying the list of attachment indicators to reflect a mail program usage pattern of the user.

20. The method of claim 18, wherein searching text within the electronic mail message includes searching the text for a sequence of alphanumeric characters.