Management system for documents stored electronically

• US 6,092,090 A
• Filed: 01/11/1996
• Issued: 07/18/2000
• Est. Priority Date: 01/11/1996
• Status: Expired due to Fees

• Current Assignee: BHP Minerals International Incorporated (BHP Group Ltd.)
• Original Assignee: BHP Minerals International Incorporated (BHP Group Ltd.)
• Inventors: Payne, Daniel H., Schmitt, Leonard C.
• Primary Examiner(s): Hong, Stephen S.
• Application Number:
  US08/584,536
• Time in Patent Office: 1,650 Days
• Field of Search: 707/2, 707/3, 707/10, 707/102, 707/104, 707/200, 707/205, 707/505, 707/530, 358/468
• US Class Current: 715/234
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system for managing large quantities of business related documents stored electronically requires little or no reliance on the corresponding hardcopy versions. The management system data includes a processing approach that allows for the creation of documents electronically, i.e., by virtual documents the system users in concert with their everyday business activities--thus overcoming the previous difficulty in implementing paperless office environments. In particular, essentially all documents are stored as system available image files on a central image server. Organization of these image based virtual documents are created during initial document review by the users having review responsibilities in the first instance. During the review process, the system provides a highly intelligent user interface which permits the creation of indexing values corresponding to the document in a highly simplified and intuitive manner. This permits the rapid and burden free preparation of document indices to support useful interaction with the image based virtual document--thus eliminating the need for any supporting hardcopy.

Claims

1. A method for managing documents in electronic form, comprising:

receiving and storing, in an addressable memory location of a document input means, document based information in electronic virtual document representations, said step of receiving and storing in the document input means is performed on an electronic virtual text representation;

characterizing, via a document indexing means, the contents of the virtual document representations in accordance with one of plural pre-defined database document structures by

displaying on a preprogrammed workstation of the indexing means one of plural predefined index forms having plural fields for information entry corresponding to a virtual document representation being indexed,

displaying the contents of the virtual document representation corresponding to the displayed index form, and

entering information into an index form corresponding to the virtual document representation being indexed wherein the information is related to the contents of the virtual document representation, said step of entering being contemporaneous with said displaying of the contents of the virtual document representation, said characterizing step being performed on the electronic virtual text representation;

receiving and storing, in an addressable memory location of an index storage means, an electronic virtual representation of the index form containing information resulting from said entering step, said step of receiving and storing in an index storage means being performed on an index form corresponding to the virtual text representation; and

linking each stored virtual document representation to one or more index entries providing user access to the stored virtual document representation, said linking step being performed on the virtual text representation and corresponding index form.

2. A method for managing documents in electronic form, comprising:

receiving and storing, in an addressable memory location of a document input means, document based information in electronic virtual document representations, said step of receiving and storing in the document input means is performed on an electronic virtual image representation;

characterizing, via a document indexing means, the contents of the virtual document representations in accordance with one of plural pre-defined database document structures by

displaying on a preprogrammed workstation of the indexing means one of plural predefined index forms having plural fields for information entry corresponding to a virtual document representation being indexed,

displaying the contents of the virtual document representation corresponding to the displayed index form, and

entering information into an index form corresponding to the virtual document representation being indexed wherein the information is related to the contents of the virtual document representation, said step of entering being contemporaneous with said displaying of the contents of the virtual document representation, said characterizing step being performed on the electronic virtual image representation;

receiving and storing, in an addressable memory location of an index storage means, an electronic virtual representation of the index form containing information resulting from said entering step, said step of receiving and storing in an index storage means being performed on an index form corresponding to the virtual image representation; and

linking each stored virtual document representation to one or more index entries providing access to the stored virtual document representation, said linking step being performed on the virtual image representation and corresponding index form.