Method and apparatus for automated referencing of electronic information

• US 6,275,848 B1
• Filed: 05/21/1997
• Issued: 08/14/2001
• Est. Priority Date: 05/21/1997
• Status: Expired due to Term

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Arnold, Gordon K.
• Primary Examiner(s): Dinh, Dung C.
• Assistant Examiner(s): EDELMAN, BRADLEY E
• Application Number:
  US08/861,022
• Time in Patent Office: 1,546 Days
• Field of Search: 395/200.33, 395/200.35, 395/200.48, 395/200.57, 395/200.62, 395/200.66, 395/200.49, 709/200, 709/206, 709/218, 709/232, 709/238, 709/239, 709/207, 709/217, 713/201
• US Class Current: 709/206
• CPC Class Codes: H04L 51/063 Content adaptation, e.g. replacement of unsuitable content
• CPC Class Codes: H04L 51/08 Annexed information, e.g. attachments

Abstract

An apparatus and method for automated referencing of electronic information is disclosed. The apparatus for automated referencing of electronic information comprises means for receiving a message, the message having at least one attachment; means for applying detachment rules to the message, the detachment rules including criteria for detachment; and means for sending the message to at least one recipient. The method for automated referencing of electronic information comprises the steps of: (1) receiving a message, the message having at least one attachment; (2) applying detachment rules to the message, the detachment rules including criteria for detachment; (3) sending the message to at least one recipient; and if the detachment rules determine that the attachment should be attached, (4) detaching the attachment; (5) placing the attachment on a remote site; and (6) inserting a pointer into the message, wherein the pointer is linked to the remote site.

Claims

1. An apparatus for automated referencing of electronic information comprising:

means for receiving a message, said message having at least one attachment;

means for determining whether said at least one attachment has been designated as restricted for security purposes;

means for applying detachment rules to said message if said at least one attachment has been designated as restricted for security purposes, said detachment rules including criteria for detachment;

detachment means for detaching said attachment if said detachment rules determine that said attachment should be detached;

placement means for placing said attachment on a remote site, said placement means being responsive to said detachment means;

pointer means for placing a pointer in said message, wherein said pointer is linked to said remote site, said pointer means being responsive to said placement means;

means for sending said message to at least one recipient; and

means for enabling said at least one recipient to modify said at least one attachment placed on the remote site while said at least one attachment is accessed from said remote site and wherein a user may view said at least one attachment being modified.

2. The apparatus of claim 1, wherein said pointer is a uniform resource locator.

3. The apparatus of claim 1, wherein said remote site is located on a World Wide Web server.

4. The apparatus of claim 1, further comprising means for creating an access list, wherein said access list defines access rights to said attachment, said access list comprising a user list identifying at least one user and user access rights assigned to each said user.

5. The apparatus of claim 4, wherein said user list identifies each said at least one recipient.

6. The apparatus of claim 4, wherein said access list is modified responsive to application of modification rules.

7. The apparatus of claim 4, wherein said access list is modified responsive to application of organizational structure rules.

8. The apparatus of claim 4, wherein enablement of said pointer by said at least one user automatically links said at least one user to said attachment.

9. The apparatus of claim 4, further comprising means for allowing said at least one user to alter said attachment.

10. The apparatus of claim 4, wherein said attachment is removed from said remote site when said user list is emptied.

11. The apparatus of claim 1, wherein said attachment is removed from said remote site in response to application of predetermined deletion criteria.

12. A method for automated referencing of electronic information comprising the steps of:

receiving a message, said message having at least one attachment;

determining whether said at least one attachment has been designated as restricted for security purposes;

applying detachments rules to said message if said attachment has been designated as restricted for security purposes, said detachment rules including criteria for detachment;

sending said message to at least one recipient

detaching said attachment if said detachment rules determine that said attachment should be attached;

placing said attachment on a remote site, said placing step being responsive to said detaching step;

inserting a pointer into said message, wherein said pointer is linked to said remote site, said inserting step being responsive to said placing step; and

enabling said at least one recipient to modify said attachment placed on the remote site while said attachment is accessed from said remote site and wherein a user may view said attachment being modified.

13. A computer usable medium having computer readable code embodied therein for automated referencing of electronic information in a computer system, the medium comprising:

computer readable code that causes a computer to receive a message, the message having at least one attachment;

computer readable code that causes a computer to determine whether the at least one attachment has been designated as restricted for security purposes;

computer readable code that causes a computer to apply detachment rules to the message if the at least one attachment has been designated as restricted for security purposes, the detachment rules including criteria for detachment;

computer readable code that causes a computer to detach the at least one attachment if the detachment rules indicate that the at least one attachment should be detached;

computer readable code that causes a computer to place the at least one attachment detached on a remote site;

computer readable code that causes a computer to insert a pointer in the message;

computer readable code that causes a computer to send the message to at least one recipients;

computer readable code that causes a computer to enable the at least one recipient to modify the at least one attachment placed on the remote site while the at least one attachment is accessed from said remote site and wherein a user may view the at least one attachment as the at least one attachment is being modified.

14. The computer usable medium of claim 13, wherein the remote site is a site on the Internet, an intranet, a local area network, and a wide area network.

15. The computer usable medium of claim 13, wherein the pointer is a Uniform Resource Locator providing an active hyperlink allowing a message recipient to automatically access the detached at least one attachment.

16. The computer usable medium of claim 13 further comprising computer readable code for permitting only the message recipient means to access the detached at least one attachment located at the remote site.

17. An apparatus for automated referencing of electronic information comprising:

a receiving object that receives a message, the message having at least one attachment;

a determining object that determines whether the at least one attachment has been designated as restricted for security purposes;

a detachment rules applying object that applies detachment rules to the message if the attachment has been designated as restricted for security purposes, the detachment rules including criteria for detachment;

a detaching object that detaches the attachment if the detachment rules applying object determines that the attachment should be detached;

an attachment placing object that places the attachment on a remote site the attachment placing object being responsive to the detaching object;

a pointer placing object that places a pointer in the message, wherein the pointer is linked to the remote site, the pointer placing object being responsive to the placing object;

a sending object that sends the message to at least one recipient; and

a modifying object that enables the at least one recipient to modify the attachment placed on the remote site while the attachment is accessed from the remote site and wherein a user may view the attachment as the attachment is being modified.

18. The apparatus of claim 17, wherein the pointer is a uniform resource locator.

19. The apparatus of claim 17, further comprising an access list creating object that creates an access list that defines access rights to the attachment, the access list comprising a user list identifying at least one user and user access rights assigned to each user.