Apparatus for and method of managing and tracking activities and parts

• US 6,338,045 B1
• Filed: 12/03/1998
• Issued: 01/08/2002
• Est. Priority Date: 01/20/1998
• Status: Expired due to Fees

• Current Assignee: John Charalambos Pappas
• Original Assignee: John Charalambos Pappas
• Inventors: Pappas, John Charalambos
• Primary Examiner(s): Downs, Robert W.
• Assistant Examiner(s): AKERS, GEOFFREY R
• Application Number:
  US09/204,701
• Time in Patent Office: 1,132 Days
• Field of Search: 705/28, 705/29
• US Class Current: 705/29
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/087 Inventory or stock management, e.g. order filling, procurement or balancing against orders
• CPC Class Codes: G06Q 10/0875 Itemisation or classification of parts, supplies or services, e.g. bill of materials

Abstract

A computer-implemented method of managing an inventory of vehicles and parts associated with the vehicles using a central computer system and at least one remote computer system operatively connected to the central computer by a communications link to exchange data therebetween. The method comprises the steps of: inputting to the remote computer system information related to each vehicle; communicating the vehicle information to the central computer; storing the vehicle information in a master parts file and a maintenance parts file; comparing the vehicle information with the data of the other vehicles contained in the master parts file and the maintenance parts file; signaling an alarm if a discrepancy exists between the vehicle information and the data of the other vehicles contained in the master parts file and maintenance parts file; inputting to the remote computer system information related to maintenance of a vehicle; communicating the maintenance information to the central computer; comparing the parts added part numbers and the parts added serial numbers with the data of the other vehicles contained in the master parts file and the maintenance parts file; signaling an alarm if a discrepancy exists between the parts added part numbers and the parts added serial numbers and the data of the other vehicles contained in the master parts file and the maintenance parts file; updating the master parts file; updating the maintenance parts file.

Claims

1. A computer-implemented method of managing an inventory of vehicles and parts associated with said vehicles using a central computer system and at least one remote computer system operatively connected to said central computer by a communications link to exchange data therebetween, the method comprising the steps of:

creating a master file within said central computer, said master file containing stored vehicle information;

inputting to said remote computer system vehicle information related to each vehicle, said vehicle information including a unique identification number, said unique identification number comprising a vehicle identification number for each said vehicle, and a part number and a serial number for each said part;

communicating said inputted vehicle information to said central computer;

storing said inputted vehicle information in at least one of a plurality of storage files;

comparing said inputted vehicle information in a first of said plurality of storage files with said stored vehicle information in said master file;

activating an alarm if a discrepancy exists between said inputted vehicle information in said first of said plurality of storage files and said stored vehicle information in said master file;

inputting to said remote computer system maintenance information related to said vehicle, said maintenance information including a unique maintenance identification number, said unique maintenance identification number including said vehicle identification number;

a part removed part number and a part removed serial number for each part removed from said vehicle;

or a part added part number and a part added serial number for each part added to said vehicle;

communicating said maintenance information to said central computer;

storing said maintenance information in a second of said plurality of storage files;

comparing said maintenance information in said second of said plurality of storage files with said vehicle information in said master file;

activating an alarm if a discrepancy exists between said second of said plurality of storage files and said master file;

updating said plurality of storage files with said maintenance information in the absence of said discrepancy; and

updating said master file with said vehicle information in said plurality of storage files once said plurality of storage files is updated.

2. The computer-implemented method according to claim 1, wherein said step of inputting to said remote computer comprises inputting the source of said vehicle and said parts.

3. The computer-implemented method according to claim 1, wherein said step of storing said vehicle information includes printing said information in hard-copy form.

4. The computer-implemented method according to claim 1, wherein said step of storing said vehicle information includes first verifying that said parts are authorized parts.

5. The computer-implemented method according to claim 1, wherein said step of communicating said vehicle information includes first performing a security check for viruses.

6. The computer-implemented method according to claim 1, wherein said step of communicating said vehicle information includes performing periodic backups.

7. The computer-implemented method according to claim 1, wherein said step of comparing said vehicle information includes determining whether said part is being utilized in a proper capacity.

8. The computer-implemented method according to claim 1, wherein said step of comparing said vehicle information includes identifying the life expectancy of said part and activating an alarm if said life expectancy is approaching expiration.

9. The computer-implemented method according to claim 1, wherein said step of activating an alarm includes querying a source of said discrepancy for verification.

10. The computer-implemented method according to claim 1, wherein said step of activating an alarm includes notifying proper entities if said discrepancy is not resolved in a period of time.

11. A computer-implemented method of modifying, monitoring and verifying an inventory of vehicles and parts associated with said vehicles using a central computer system and at least one remote computer system being operative to exchange inventory data via a communications link, the method comprising the steps of:

inputting to said central computer item information for each of a plurality of vehicles and for each of a plurality of vehicle parts, with the item information including at least a vehicle identification number for each said vehicle, and a part number and a part serial number for each said part, said information maintained in at least one master storage file;

inputting to said central computer system user information for each of a plurality of users, said user information including a user access code, said code determining a level of access for each said user;

inputting to said remote computer system inventory information for a specific vehicle or a specific vehicle part using a unique identifying number comprising at least a vehicle identification number for said specific vehicle and a part number and a serial number for said specific part;

communicating said inputted specific vehicle and said specific part information to said central computer;

storing said inputted specific vehicle and said specific part information in at least one input file on said central computer;

comparing said inputted specific vehicle and said specific part information in said at least one input file with said at least one master storage file on said central computer;

activating an alarm if a discrepancy exists between said information in said at least one input file and said information in said at least one storage file;

updating said at least one storage file with said inputted specific vehicle and said inputted specific part information if no said discrepancy exists or if said discrepancy is resolved in a specific time period; and

updating said at least one master storage file with said information in said at least one storage file once said at least one storage file is updated.

12. A computer-implemented method of modifying, monitoring and verifying an inventory of vehicles and parts associated with said vehicles using a central computer system and at least one remote computer system being operative to exchange inventory data via a communications link, the method comprising the steps of:

inputting to said central computer item information for each of a plurality of vehicles and for each of a plurality of vehicle parts, with the item information including a vehicle identification number for each said vehicle, and a part number and a part serial number for each said part, said information maintained in at least one storage file;

inputting to said central computer system user information for each of a plurality of users, said user information including at least a user access code, said code determining a level of access for each said user;

inputting to said central computer system quality control information for each of said plurality of vehicles and for each of said plurality of vehicle parts;

inputting to said remote computer system inventory information for a specific vehicle or a specific vehicle part, including a unique identification number comprising at least a vehicle identification number for said specific vehicle and a part number and a serial number for said specific part;

communicating said inputted specific vehicle information and said specific part information to said central computer;

storing said inputted specific vehicle information and said specific part information in an input file on said central computer;

comparing said inputted specific vehicle information and said specific part information in said input file with said at least one storage file on said central computer;

comparing said inputted specific vehicle information and said specific part information with said quality control information;

activating an alarm if a discrepancy exists between said information in said input file and said information in said at least one storage file or with said quality control information;

updating said at least one storage file with said inputted specific vehicle information and said inputted specific part information if no said discrepancy exists or if said discrepancy is resolved in an allotted time period.