Electronic document identification, filing, and retrieval system

• US 6,631,495 B2
• Filed: 06/11/1998
• Issued: 10/07/2003
• Est. Priority Date: 06/12/1997
• Status: Expired due to Fees

• Current Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Original Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Inventors: Koyama, Satoshi, Horigane, Ryuichi, Sato, Etsushi, Miyazaki, Jun, Iida, Hiroshi, Sakakibara, Masahito, Kato, Yasuo
• Primary Examiner(s): Feild, Joseph H.
• Assistant Examiner(s): Bashore, William L.
• Application Number:
  US09/095,574
• Publication Number:
  US 20010011283A1
• Time in Patent Office: 1,944 Days
• Field of Search: 707/500, 707/1, 707/10, 707/501.1, 308/403, 358/403, 382/306, 713/177, 235/375, 380/9
• US Class Current: 715/255
• CPC Class Codes: G06F 16/40 of multimedia data, e.g. slideshows comprising image and additional audio data retrieval of still image data G06F16/50; retrieval of audio data G06F16/60; retrieval of video data G06F16/70
• CPC Class Codes: G06F 16/93 Document management systems

Abstract

An electronic document filing method and a system using the same is disclosed. The system comprises identification code addition means for adding identification code proper to the electronic document thereto, electronic document transfer means for registering the electronic document to which the identification code is added to the document server, print means for printing the registered electronic document and the identification code on the same paper face, identification code read means for reading the identification code printed on the paper face, identification code interpretation means for interpreting the identification code read by the identification code read means, and identification code transfer means for transferring the identification code interpreted by the identification code interpretation means to the document server.

Claims

1. An electronic document filing method comprising the steps of:

adding an identification code to an electronic document, wherein the identification code is based on an identification code generation time, a document name, a creator name, and a network address of the computer on which the electronic document was generated and further wherein said document name comprises a file name associated with a software application;

registering the electronic document to which the identification code is added in a document server connected through a network;

storing the document in the document server in a location based on the identification code of the document;

printing the registered electronic document and the identification code on the same paper face;

reading the printed identification code; and

retrieving and obtaining the electronic documented based on the read identification code.

2. The electronic document filing method as set forth in claim 1, wherein the electronic document is registered automatically at the same time as one of in the case of the electronic document is printed, the electronic document is transmitted to another user, the electronic document is received from another printer, and the electronic document is input through an image.

3. The electronic document filing method as set forth in claim 1, wherein the identification code is printed on an arbitrary layout at an arbitrary position on the paper face.

4. The electronic document filing method as set forth in claim 3, wherein the identification code is printed on the paper face as bar code.

5. The electronic document filing method as set forth in claim 3, wherein after a printing area of the electronic document is set, the identification code is printed where except on the printing area of the electronic document at the time of printing.

6. The electronic document filing method as set forth in claim 1, wherein the document server extracts the name of the document from the identification code of the document and stores the document in a subdirectory based, at least in part, on the name of the document.

7. An electronic document filing system comprising:

identification code addition means for adding identification code proper to the electronic document thereto, wherein the identification code is based on an identification code generation time, a document name, a creator name, and a network address of the computer on which the electronic document was generated and further wherein said document name comprises a file name associated with a software application;

a document server for registering the electronic document to which the identification code is added to the document server and for storing the document in a location based, at least in part, on the identification code;

print means for printing the registered electronic document and the identification code on the same paper face;

identification code read means for the identification code on the paper face;

identification code interpretation means for interpreting the identification code read by the identification code read means; and

identification code transfer means for transferring the identification code interpreted by the identification means to the document server.

8. The electronic document filing system as set forth in claim 7, wherein the electronic document is registered automatically at the same time as one of in the case of the electronic document is printed, the electronic document is transmitted to another user, the electronic document is received from another printer, and the electronic document is input through an image reader.

9. The electronic document filing system as set forth in claim 7, wherein the identification code addition means includes an identification code generating section generating the identification code, a print data generating section converting the electronic document into an print image data, and a data combining section combining the identification code with the print image data.

10. The electronic document filing system as set forth in claim 9, wherein the print means prints the identification code on an arbitrary layout at an arbitrary position on the paper face.

11. The electronic document filing system as set forth in claim 10, wherein after a printing area of the electronic document is set as the print image data in the print data generating section, the data combining section combines the identification code generated from the identification code generating section with the print image data so that the identification code may be printed where except on the printing area of the electronic document.

12. The electronic document filing system as set forth in claim 9, wherein the identification code is printed on the paper face as bar code.

13. The electronic document filing system of claim 7 wherein the document server extracts the name of the document from the identification code of the document and stores the document in a subdirectory based, at least in part, on the name of the document.