System and method for tracking medical items and supplies

• US 6,658,322 B1
• Filed: 05/03/2001
• Issued: 12/02/2003
• Est. Priority Date: 05/05/2000
• Status: Expired due to Fees

• Current Assignee: ArXium, Inc. (Van Humbeck Family)
• Original Assignee: MedSelect, Inc. (Cencora, Inc.)
• Inventors: Frederick, David T., McGrady, R. Michael, Michael, James A.
• Primary Examiner(s): Tran, Khoi H.
• Application Number:
  US09/848,633
• Time in Patent Office: 943 Days
• Field of Search: 700/231, 700/232, 700/236, 700/237, 700/241, 700/242, 700/244, 221/2
• US Class Current: 700/236
• CPC Class Codes: G07F 11/44 in which magazines the articles are stored in bulk
• CPC Class Codes: G07F 11/62 in which the articles are stored in compartments in fixed receptacles
• CPC Class Codes: G07F 17/0092 for assembling and dispensing of pharmaceutical articles medical dispensers for private use, A61J7/00
• CPC Class Codes: G07F 7/06 by returnable containers , i.e. reverse vending systems in which a user is rewarded for returning a container that serves as a token of value, e.g. bottles
• CPC Class Codes: G16H 20/13 delivered from dispensers
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms

Abstract

The system for controlling and tracking medical items (830) includes one or more computers and associated data stores including information concerning authorized users, patients, medical items that have been prescribed for patients, medical items available, storage locations for medical items and events associated with receiving, dispensing, taking and returning medical items for patients. Authorized users taking medical items from storage locations are enabled to provide inputs through a display terminal (880) to indicate the taking of medical items for patients. Medical items are enabled to be taken from a plurality of storage cabinets (878). Storage cabinets are operative so that users may be guided to find a selected medical item for which corresponding information is input at an associated display terminal. Alternatively, users are enabled to gain access to the interior of the cabinet and indicate through appropriate inputs, the types and quantities of items that are being taken.

Claims

1. A method comprising:

(a) labeling at least one first push button among a plurality of push buttons located adjacent a front portion of a first shelf supported in a cabinet, with first button indicia, wherein the first button indicia corresponds to a first item storage location in supporting connection with the first shelf, wherein the front portion includes a plurality of visual indicators, wherein each of the plurality of buttons has a corresponding visual indicator, and wherein the first shelf comprises a first shelf display;

(b) storing at least one of a first type medical item in the first item storage location;

(c) providing a first manual input corresponding to the first type medical item through a terminal accessible externally relative to the cabinet, wherein at least two input devices are operative and available to receive a manual input, and wherein the at least two input devices include the at least one first push button and the terminal;

(d) removing at least one of the first type medical item from the first item storage location;

(e) prior to step (d), activating a first visual indicator corresponding to the at least one first push button;

(f) prior to step (d), providing manually at least one first numerical input through the terminal corresponding to a first quantity of the first type medical item;

(g) prior to step (d), providing a first visual output through the first shelf display corresponding to the first quantity.

2. The method according to claim 1 wherein in step (g) the first visual output is a numerical output.

3. The method according to claim 1 wherein the first shelf further comprises a take indicator, and prior to step (d) further comprising during at least a portion of performance of step (g), activating the take indicator.

4. The method according to claim 1 and further comprising:

labeling at least one second push button among the plurality of push buttons with second button indicia, wherein the second button indicia corresponds to a second item storage location in supporting connection with the first storage shelf;

storing at least one of a second type medical item in the second item storage location;

providing manually at least one second numerical input through the terminal corresponding to a second quantity of the second type medical item;

touching the at least one first push button wherein step (g) is performed responsive to such touching.

5. The method according to claim 4 further comprising:

activating a second visual indicator corresponding to the at least one second push button responsive to at least one manual input to the terminal;

touching the at least one push button;

providing a second visual output through the first shelf display corresponding to the second quantity.

6. The method according to claim 5 and further comprising:

removing the second quantity of the second type medical item from the second storage location.

7. The method according to claim 5 wherein activating the first and second indicators comprises illuminating the respective indicators.

8. The method according to claim 6 further comprising:

(h) labeling the first item storage location with first location identifying indicia corresponding to the first button indicia;

(i) labeling the second item storage location with second location identifying indicia corresponding to the second button indicia.

9. The method according to claim 8 wherein step (a) comprises applying a self-adhesive label having a first distinctive visual characteristic to the at least one first push button, and wherein step (h) comprises applying a self-adhesive label having the first visual characteristic to the first item storage location;

and

wherein labeling the at least one second push button with second push button indicia comprises applying a self-adhesive label having a second distinctive visual characteristic to the at least one second push button, and wherein step (i) comprises applying a self-adhesive label having the second visual characteristic to the second item storage location.

10. The method according to claim 9 wherein the first and second distinctive visual characteristics comprise different colors.

11. The method according to claim 10 wherein the cabinet comprises a plurality of shelves, and a plurality of doors, wherein each door is operative to control access to at least one shelf, and wherein a first door controls access to the first shelf, and further comprising:

changing the first door from a locked to an unlocked condition responsive to providing the at least one manual input to the terminal in step (c).

12. The method according to claim 11 and further comprising activating at least one door indicator corresponding to the first door, responsive to providing the at least one manual input to the terminal in step (c).

13. The method according to claim 12 wherein activating the at least one door indicator comprises illuminating an indicator on the cabinet which is visible through a light guide extending through the first door.

14. The method according to claim 1 and further comprising storing data corresponding to the taking of the first quantity of the first type medical item in a data store.

15. The method according to claim 14 wherein the first shelf further comprises a first numerical keypad adjacent the first portion thereof, and further comprising:

(h) labeling at least one second push button among the plurality of push buttons with second button indicia, wherein the second button indicia corresponds to a second item storage location in supporting connection with the first shelf;

(i) storing at least one of a second type medical item in the second item storage location;

(j) touching the at least one second push button;

(k) inputting a second quantity through at least one input to the first numerical keypad;

(l) providing a second visual output through the first shelf display corresponding to the second quantity;

(m) removing the second quantity of the second type medical item from the second storage location.

16. The method according to claim 15 and further comprising:

(n) storing data in a data store representative of the taking of the second quantity of the second type medical item.

17. The method according to claim 16 wherein the first shelf comprises a clear indicator adjacent the front portion of the first shelf, and prior to step (m) further comprising, providing at least one incorrect input through the at least one push button or the keypad, and providing a manual input through the clear indicator which is operative to clear the incorrect input.

18. The method according to claim 16 and further comprising:

activating a second visual indicator corresponding to the at least one second push button responsive to performance of step (j).

19. The method according to claim 18 and further comprising:

closing a first door in supporting connection with the cabinet overlying the first shelf;

providing at least one exit input to the terminal;

locking the first door responsive to the at least one exit input.

20. The method according to claim 19 further comprising:

unlocking the first door through operation of a mechanical lock.

21. A method comprising:

(a) labeling at least one first push button among a plurality of push buttons located adjacent a front portion of a first shelf supported in a cabinet, with first button indicia, wherein the first button indicia corresponds to a first item storage location in supporting connection with the first shelf, wherein the front portion includes a plurality of first visual indicators, wherein each of the plurality of buttons has a corresponding visual indicator, and wherein the front portion includes a first numerical keypad;

(b) storing at least one of a first type medical item in the first item storage location;

(c) providing a first manual input corresponding to the first type medical item through one of at least two input devices operative and available to receive the manual input, one of the at least two input devices including the at least one first push button, and a terminal accessible externally relative to the cabinet comprises another of the at least two input devices;

(d) removing at least one of the first type medical item from the first item storage location;

(e) unlocking at least one first door in supporting connection with the cabinet and overlying the first shelf responsive to at least one input to the terminal;

(f) opening the at least one first door, wherein the input in step (c) is provided by touching the at least one first push button on the first shelf after opening the first door;

(g) subsequent to step (c), inputting a first quantity through at least one manual input to the first keypad.

22. The method according to claim 21 and further comprising:

recording the taking of the first quantity of the first type medical item in a data store.

23. The method according to claim 21 wherein the front portion of the first shelf further comprises a first shelf display, and further comprising:

displaying the first quantity through a first visual output through the first shelf display.

24. The method according to claim 23 wherein the first portion further includes a clear indicator, and further comprising:

providing an incorrect input responsive to either touching an incorrect push button or providing an incorrect quantity through the numerical keypad;

clearing the incorrect input by touching the clear indicator.

25. A method comprising:

providing a cabinet including;

a plurality of shelves, each shelf including a first item storage location and a second item storage location, a plurality of buttons on a front portion of the shelf, a plurality of visual indicators on the front portion, each visual indicator corresponding to one of the plurality of buttons, a numerical keypad on the front portion, and a shelf display on the front portion;

a plurality of lockable doors, each door having associated therewith a visual door indicator, wherein each door controls access to at least one shelf, wherein each door is inoperative connection with a mechanical and an electronic unlocking mechanism;

providing a terminal having at least one input device that is accessible externally relative to the cabinet;

labeling a first button on a shelf with first button indicia comprising a self-adhesive label having a first visual characteristic;

labeling a first storage location supported on the shelf corresponding to the first button with a self-adhesive label having the first visual characteristic;

labeling a second button on a shelf with second button indicia comprising a self-adhesive label having a second visual characteristic different from the first visual characteristic;

labeling a second storage location supported on the shelf corresponding to the second button with a self-adhesive label having the second visual characteristic;

placing a first type medical item in the first storage location;

placing a second type medical item in the second storage location;

providing at least one first type input to the terminal, the at least one first type input not indicative of a particular type medical item;

unlocking at least one door through operation of an electronic unlocking mechanism responsive to the first type input to the terminal;

providing an indication of the at least one door being unlocked through activation of at least one corresponding door indicator;

touching the first push button;

inputting a first quantity through at least one manual input to the keypad;

displaying the first quantity on the shelf display corresponding to the first push button;

taking the first quantity of the first type medical item from the first storage location;

locking the at least one door;

recording the taking of the first quantity of the first type medical item in a data store;

providing at least one second type input to the terminal, the at least one second type input being indicative of the first type medical item and a second quantity;

unlocking the first door controlling access to a shelf including the first storage location through operation of an electronic unlocking mechanism;

providing an indication of the unlocking of the first door through activation of a corresponding door indicator;

activating the visual indicator associated with the first push button;

displaying the second quantity through the shelf display on the shelf including the first storage location;

taking the second quantity of the first type medical item from the first storage location;

locking the at least one door; and

recording the taking of the second quantity of the first type medical item in a data store.

26. A method comprising:

(a) labeling at least one push button with button indicia, wherein the at least one push button is among a plurality of push buttons located adjacent a front portion of a shelf supported in a cabinet, wherein the button indicia corresponds to an item storage location in supporting connection with the shelf, wherein the front portion comprises a shelf display;

(b) storing at least one of a medical item type in the item storage location;

(c) providing a manual input corresponding to the medical item type through one of at least two input devices operative and available to receive the manual input, one of the at least two input devices including the at least one push button;

(d) removing at least one of the medical item type from the item storage location;

(e) providing manually at least one numerical input to a numeric input device corresponding to a quantity of the medical item type;

(f) providing a visual output through the shelf display corresponding to the quantity.

27. The method according to claim 26 wherein the numeric input device includes a keypad, wherein step (e) comprises providing input via the keypad.

28. The method according to claim 26 wherein step (a) comprises applying a self-adhesive label having a distinctive visual characteristic to the at least one push button.

29. A method comprising:

(a) labeling at least one push button with button indicia, wherein the at least one push button is among a plurality of push buttons located adjacent a front portion of a shelf supported in a cabinet, wherein the button indicia corresponds to an item storage location in supporting connection with the shelf, wherein the front portion includes a numerical keypad;

(b) storing at least one of a medical item type in the item storage location;

(c) providing a manual input corresponding to the medical item type through one of at least two input devices operative and available to receive the manual input, one of the at least two input devices including the at least one push button;

(d) removing at least one of the medical item type from the item storage location;

(e) inputting at least one numerical input to the keypad corresponding to a quantity of the medical item type.

30. The method according to claim 29 wherein step (a) comprises applying a self-adhesive label having a distinctive visual characteristic to the at least one push button.