Method and system for identifying and displaying information that is new or has been updated in a place

• US 6,791,582 B2
• Filed: 12/29/2000
• Issued: 09/14/2004
• Est. Priority Date: 12/29/2000
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Shore, Maurice B., Hill, Charles Robert, Linsey, Terry June
• Primary Examiner(s): Bayerl, Raymond J.
• Assistant Examiner(s): Vu, Kieu D.
• Application Number:
  US09/752,934
• Publication Number:
  US 20020140730A1
• Time in Patent Office: 1,355 Days
• Field of Search: 345/751, 345/752, 345/753, 345/760, 345/764, 345/810, 345/835, 345/853, 709/221, 709/223, 709/224
• US Class Current: 715/751
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

Collaboration space object model provides for a place consisting of rooms created by users interacting with a client browser. A skin (i.e., theme) may be used as template for creating places. PlaceBots (i.e., agents) provide for accessing, processing and managing data in a place. HTML may be dragged and dropped into a place, where it is parsed and corresponding place fields created. MS Excel or Word documents may be dragged and dropped into a place, which creates a corresponding form, and users may create new documents using that form. A place type comprising a template of an entire place, or collaboration space, may be used to create new places. Changes made to a place may be reported, subject to security controls, by selecting what'"'"'s new. Task fields are provided allowing web browser creation of forms for work flow. Place enabled objects are provided for synchronous communications.

Claims

1. Method for managing collaboration space, comprising the steps of:

receiving a request from a user of collaboration space at a browser for a report of changes made to objects within a place within said collaboration space said objects including a place represented by a file system directory, a plurality of rooms each comprising a data base, and plurality of members notes, with a unique member note associated with each said room specifying users authorized to access data within said room and scope of authorized access;

responsive to said request, selectively upon demand or upon schedule, displaying to said user a report of changes made to said objects within said place which said user is authorized to access.

2. The method of claim 1, further comprising the step of organizing said collaboration space according to an object model selectively including place, room, folder, page, member, form, field, placetype, roomtype, skin, and placebot objects.

3. The method of claim 1, said report displaying changes in membership, events, tasks and rooms.

4. The method of claim 1, said report extending to changes to all collaboration space objects, including pages, tasks, events, folders, rooms, members, groups, today'"'"'s events and tasks due, and email received.

5. The method of claim 1, further comprising the steps of:

maintaining said collaboration space as a collection of rooms, each room being implemented as a database;

associating a view with each said database;

associating a folder with each said view;

periodically or upon demand, copying said view to said folder; and

generating said report by opening and displaying contents of said folder.

6. The method of claim 5, said generating step further comprising the steps of:

applying access control list security to filter said contents for said user; and

generating from filtered contents of said folder a display for reporting what'"'"'s new to said user.

7. The method of claim 6, said generating step including creating hypertext markup language reorganized for display at said browser to include a what'"'"'s new panel and a quick browse panel.

8. The method of claim 5, said copying step further being executed whenever said database is updated.

9. A method for managing a collaboration space, comprising the steps of:

providing users of said collaboration space a report of events and happenings entered to objects throughout a place that are of current interest, including scheduled events or tasks that are current, and what has been recently changed said objects including said place represented by a file system directory, a plurality of rooms each comprising a data base, and a plurality members notes, with a unique member note associated with each said room specifying users authorized to access data within said room and scope of authorized access; and

providing said report selectively upon user request or in accordance with a schedule for said objects to which said user is authorized access within said place.

10. The method of claim 9, comprising the further steps of:

receiving a request from a user entered to said collaboration space by selecting a place.

11. The method of claim 9, comprising the further step of:

receiving a request from a user entered to said collaboration space by selecting an e-mail component at a browser user interface.

12. The method of claim 11, comprising the further step of personalizing said report to said user.

13. The method of claim 9, further comprising the step of organizing said collaboration space according to an object mode selectively including place, room, folder, page, member, form, field, placetype, roomtype, skin, and placebot objects.

14. The method of claim 13, said personalizing step including displaying changes only to those collaboration space objects to which said user is authorized access.

15. The method of claim 14, said personalizing step including displaying changes in a what'"'"'s new page at said browser, with temporal scope of said page being user specified.

16. The method of claim 15, said temporal scope selectively comprising a time line including a past period, a present period and a future period.

17. The method of claim 14, said report extends to all elements of said collaboration space to which said user is authorized access, including pages, tasks, events, folders, rooms, members, groups, today'"'"'s events and tasks due, and email received.

18. The method of claim 9, further comprising the steps of:

responsive to room manager selection, configuring a newsletter selectively to include e-mail, each part of its contents, its frequency and members of said room to receive said newsletter; and

enabling each said member to accept or disabled said e-mail.

19. The method of claim 18, further comprising the step of collecting a team version of said newsletter in said collaboration space for browsing by said users.

20. The method of claim 19, further comprising the step of providing to said browser one or more quick-search links for user selection to answer queries relating to changes made to said collaboration space.

21. The method of claim 20, said links being implemented as folder icons.

22. The method of claim 20, each item in said newsletter being implemented as a page with access control protection.

23. The method of claim 20, further comprising the step of providing a generic site map in the form of a table of contents tree which is access controlled for said user.

24. System for managing collaboration space, comprising:

a browser for generating a user request for changes made to objects within a place within collaboration space, said objects including a place represented by a file system directory, a plurality of rooms each comprising a data base, and a plurality of members notes, with a unique member note associated with each said room specifying users authorized to access data within said room and scope of authorized access;

a display responsive to said user request, selectively upon demand or upon schedule, for displaying to said user a report of changes made to objects within said place which said user is authorized to access.

25. The system of claim 24, further comprising:

said collaboration space being a collection of rooms, each room implemented as a database;

a view associated with each said database;

a folder associated with each said view for receiving a copy of said view periodically or upon demand; and

said report being generated by opening and displaying contents of said folder.

26. The system of claim 24, said collaboration space being structured according to an object model selectively including place, room, folder, page, member, form, field, placetype, roomtype, skin, and placebot objects.

27. A program storage device readable by a machine, tangibly embodying a program of instructions executable by a machine to perform method steps for managing collaboration space, said method steps comprising:

receiving a request from a user of collaboration space at a browser for a report of changes made to a place within said collaboration space, said objects including a place represented by a file system directory, a plurality of rooms each comprising a data base, and plurality of members notes, with a unique member note associated with each said room specifying users authorized to access data within said room and scope authorized access;

responsive to said request, selectively upon demand or upon schedule, displaying to said user a report of changes made to objects within said place which said user is authorized to access.

28. The program storage device of claim 27, said method steps further comprising:

maintaining said collaboration space as a collection of rooms, each room being implemented as a database;

associating a view with each said database;

associating a folder with each said view;

periodically or upon demand, copying said view to said folder; and

generating said report by opening and displaying contents of said folder.

29. A program storage device readable by a machine, tangibly embodying a program of instructions executable by a machine to perform method steps for managing collaboration space, said method steps comprising:

providing users of said collaboration space a report of events and happenings entered to objects throughout a place that are of current interest and with respect to each respective object within said place to which said user is authorized by membership and scope, including scheduled events or tasks that are current, and what has been recently changed said objects including said place represented by a file system directory, a plurality of rooms each comprising a data base; and

providing said report selectively upon user request or in accordance with a schedule.