Method for automatic processing of invoices

• US 6,882,986 B1
• Filed: 08/07/2000
• Issued: 04/19/2005
• Est. Priority Date: 08/07/2000
• Status: Expired due to Fees

• Current Assignee: Tymetrix
• Original Assignee: Tymetrix
• Inventors: Heinemann, Robert E., Holliday, Scott D., Mikulak, Frank E.
• Primary Examiner(s): Trammell, James P.
• Assistant Examiner(s): Greene, Daniel L.
• Application Number:
  US09/633,216
• Time in Patent Office: 1,716 Days
• Field of Search: 705/40, 705/39, 705/30, 705/34
• US Class Current: 705/40
• CPC Class Codes: G06Q 20/10 specially adapted for electronic funds transfer [EFT] systems; specially adapted for home banking systems
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 20/209 Specified transaction journal output feature, e.g. printed receipt or voice output
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A computerized method of automatically generating payment for electronic billing data including automatically obtaining billing data in an electronic format from a billing party for a billable party, and automatically comparing the billing data with rule data defined by the billable party. The method includes automatically authorizing generation of payment data for the billing party if the billing data satisfies the comparison with the rule data.

Claims

1. A computerized method for automatically processing billing data generated by a billing party for payment for services provided to a billable party, said method comprising the steps of:

automatically obtaining billing data in an electronic format from the billing party, said billing data including a listing of the specific tasks undertaken by the billing party as part of the services rendered to the billable party, wherein;

the listing includes a plurality of single time billing entries each representing time spent by a billing party staff member in performing one of the specific tasks or a portion thereof; and

the single time billing entries are identified by billing codes representing the specific tasks undertaken by the billing party as part of the services rendered;

automatically comparing said billing data with rule data defined by said billable party, wherein a portion of the rule data relates to assessing the single time billing entries for the specific tasks undertaken by the billing party as part of the services rendered to the billable party; and

automatically authorizing generation of payment data if said billing data satisfies said comparison with said rule data, wherein;

the rule data comprises a plurality of warning rules and a plurality of error rules;

the step of automatically comparing the billing data with the rule data comprises the sub-steps of, if the billing data fails to satisfy any of the error rules;

ceasing further evaluation of the billing data; and

automatically electronically notifying the billing party that the billing data failed to satisfy the error rules, without automatically authorizing generation of payment data; and

the step of automatically authorizing generation of payment data comprise the sub-steps of;

if the billing data satisfies all the warning rules and error rules, automatically authorizing generation of payment data according to the billing data; and

if the billing data satisfies all the error rules but not all the warning rules;

automatically authorizing generation of payment data according to the billing data; and

automatically electronically notifying the billing party that the billing data failed to satisfy the warning rules.

2. The method of claim 1 wherein said rule data are stored in a rules database.

3. The method of claim 1, wherein said payment data includes financial data for input to an accounting system of the billable party.

4. The method of claim 1, wherein said payment data includes electronic funds transfer (EFT) data.

5. The method of claim 1, further comprising the steps of:

generating a summary message specifying a billing data total amount to be paid; and

automatically electronically notifying said billing party of said summary message.

6. The method of claim 1, further comprising the step of providing interactive computer screens so that said billable party supplies analysis data for inclusion in billing data analysis reports.

7. The method of claim 6, wherein said analysis data includes case budget data including total case time, case hours, case costs, hourly rate, and case difficulty.