Method of managing attached document

• US 6,915,333 B2
• Filed: 12/14/2001
• Issued: 07/05/2005
• Est. Priority Date: 12/14/2001
• Status: Expired due to Fees

• Current Assignee: Cloud Software Group Switzerland GmbH
• Original Assignee: International Business Machines Corporation
• Inventors: Ma, William A., Delia, Wayne M., Ma, William Hsioh-Lien
• Primary Examiner(s): Meky, Moustafa M.
• Application Number:
  US10/017,188
• Publication Number:
  US 20030115273A1
• Time in Patent Office: 1,299 Days
• Field of Search: 709200-203, 709206-207, 709217-220
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: H04L 51/00 User-to-user messaging in packet-switching networks, transmitted according to store-and-forward or real-time protocols, e.g. e-mail
• CPC Class Codes: H04L 51/08 Annexed information, e.g. attachments
• CPC Class Codes: H04L 51/216 Handling conversation history, e.g. grouping of messages in sessions or threads
• CPC Class Codes: H04L 51/56 Unified messaging, e.g. interactions between e-mail, instant messaging or converged IP messaging [CPM]

Abstract

A method for managing e-mail attachment files received via a network e-mail system by a user. A first e-mail is received at a client computer which includes a first attachment file from the network e-mail system. The client computer begins searching for a second attachment file included with a second e-mail file, preferably automatically after opening the first e-mail. The files are compared to determine if the first attachment file is another incidence of the second attachment file. If true, the method replaces the first attachment file with an identification which points to the second attachment file. When deleting the second e-mail file, the method searches for a third e-mail file. If the third e-mail file is found and the third e-mail file is the next earliest dated incidence of the second e-mail file, the method provides moving and attaching the second attachment file to the third e-mail file.

Claims

1. A method for managing e-mail attachment files received via a network e-mail system by a user, comprising:

receiving at a client computer a first e-mail including a first attachment file from said network e-mail system;

opening said first e-mail at said client computer;

comparing said first attachment file of said first e-mail with at least one existing second attachment file associated with a second e-mail file;

determining whether said first attachment file is another incidence of said second attachment file;

replacing said first attachment file with an identification which points to said second attachment file when said first attachment file is another incidence of said second attachment file;

attaching a reference tag to said second attachment file indicating a file system location of said second attachment file;

searching for a third e-mail file being a next earliest dated incidence of said second e-mail file when deleting said second e-mail file;

moving and attaching said second attachment file to a third e-mail file being said next earliest dated incidence of said second e-mail file after said second e-mail file is deleted; and

saving said first attachment file of said first e-mail file when said first attachment file is not another incidence of said second attachment file.

2. The method of claim 1 further comprising after opening said first e-mail file, selecting from an option menu to proceed with the remainder of the steps of said method for managing e-mail attachment files.

3. The method of claim 1 further comprising after said moving and attaching said second attachment file, deleting said second attachment file after not finding said third e-mail file being said next earliest dated incidence of said second e-mail file.

4. The method of claim 1 further comprising before receiving at a client computer a first e-mail, selecting at least one option from a menu displayed at said client computer.

5. The method of claim 4 wherein said menu includes a first option which includes saving all attachments.

6. The method of claim 4 wherein said menu includes a second option which includes automatically proceeding to the step of replacing said first attachment file with an identification which points to said second attachment file when said first attachment file is another incidence of said second attachment file, and said first attachment file is greater than about 0.5 MB.

7. The method of claim 1 further comprising after determining whether said first attachment file is another incidence, authorizing at said client computer saving and deleting first and second attachment files, and replacing said first and second attachment files with said identification.

8. The method of claim 1 wherein the step of opening said first e-mail includes, automatically proceeding with the remainder of the steps in said method for managing e-mail attachment files.

9. The method of claim 1 wherein the step of comparing said first attachment file includes, evaluating a date, a file name, and a file size for both said first attachment file and said second attachment file.

10. The method of claim 1 wherein the steps are performed in the sequence provided.

11. The method of claim 1 further comprising after said step of searching for a third e-mail file, selecting from a menu to proceed to the next sequential step.

12. A method for managing e-mail attachment files received via a network e-mail system by a user, comprising:

selecting an option from an option menu at said client computer;

receiving at a client computer, a first e-mail including a first attachment file from said network e-mail system;

opening said first e-mail from said client computer;

searching automatically for a second attachment file included with a second e-mail file after said opening said first e-mail;

comparing said first attachment file with said second attachment file;

determining whether said first attachment file is another incidence of said second attachment file;

replacing said first attachment file with an identification which points to said second attachment file when said first attachment file is another incidence of said second attachment file;

attaching a reference tag to said second attachment file indicating a file system location of said second attachment file;

searching for a third e-mail file being a next earliest dated incidence of said second e-mail when deleting said second e-mail file;

moving and attaching said second attachment file to said third e-mail file after finding said third e-mail file being said next earliest dated incidence of said second e-mail file, after said second e-mail file is deleted; and

saving said first attachment file included with said first e-mail file when said first attachment file is not another incidence of said second attachment file.

13. The method of claim 12 further comprising after said step of opening said first e-mail, selecting from said option menu to proceed with the remainder of the steps of said method for managing e-mail attachment files.

14. The method of claim 12 further comprising after said step of moving and attaching said second attachment file, deleting said second attachment file after not finding said third e-mail file being a next earliest dated incidence of said second e-mail file.

15. The method of claim 12 further comprising after determining whether said first attachment file is another incidence, authorizing at said client computer saving and deleting first and second attachment files and replacing said first and second attachment files with said identification.

16. The method of claim 12 wherein opening said first e-mail automatically initiates proceeding with the remainder of the steps in said method for managing e-mail attachment files.

17. The method of claim 12 wherein the steps are performed in the sequence provided.

18. The method of claim 12 further comprising after said step of searching for a third e-mail file, selecting from an option menu to proceed to said next sequential step after finding said third e-mail file.