Document control apparatus, document control system, document control method and storage medium
First Claim
1. A document control apparatus for storing and controlling electronic documents accessible from an external apparatus, comprising:
- registering means for registering electronic documents to a storage, the electronic documents being transmitted from an external transmitting apparatus;
period controlling means for storing information of a document control period of the electronic documents registered by said registering means;
keeping means for keeping the electronic documents in the storage for a predetermined period even after the document control period of the electronic document has expired;
access prohibiting means for prohibiting access from the external apparatus to the electronic document whose document control period has expired;
period updating means for updating the document control period for an extension of the document control period based on a user confirmation;
temporary access allowing means for allowing temporary access to the electronic document whose document control period has expired based on a predetermined charge; and
transferring means for transferring the electronic document to the external apparatus based on a user request, wherein the transferred electronic document is a document whose document control period has not expired, a document whose document control period has been extended by said period updating means, or a document to which temporary access has been allowed by said temporary access allowing means.
1 Assignment
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Accused Products
Abstract
To provide a document control apparatus, a document control system, a document control method and a storage medium that are capable of providing more certain access control by the unit of document and a system (service) for allowing access in the form of charging additional charge with a fixed grace period, and are capable of supporting more flexible and certain storing service. The document control system includes a Web server, a session control part for controlling access, a job control part for controlling job execution, a document registration processing part for registering, updating and deleting a document, a document search processing part for searching an accumulated and controlled document, a document transfer processing part for transmitting and receiving document data, a user control part for controlling user information, a database control part for controlling document data, registration user, charge information and document access histories, and databases.
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Citations
36 Claims
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1. A document control apparatus for storing and controlling electronic documents accessible from an external apparatus, comprising:
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registering means for registering electronic documents to a storage, the electronic documents being transmitted from an external transmitting apparatus;
period controlling means for storing information of a document control period of the electronic documents registered by said registering means;
keeping means for keeping the electronic documents in the storage for a predetermined period even after the document control period of the electronic document has expired;
access prohibiting means for prohibiting access from the external apparatus to the electronic document whose document control period has expired;
period updating means for updating the document control period for an extension of the document control period based on a user confirmation;
temporary access allowing means for allowing temporary access to the electronic document whose document control period has expired based on a predetermined charge; and
transferring means for transferring the electronic document to the external apparatus based on a user request, wherein the transferred electronic document is a document whose document control period has not expired, a document whose document control period has been extended by said period updating means, or a document to which temporary access has been allowed by said temporary access allowing means. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9)
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10. A document control system comprising:
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a document control apparatus for storing and controlling electronic documents; and
an external apparatus to which an access control service of said electronic document is provided from said document control apparatus, wherein said document control apparatus comprises;
registering means for registering electronic documents to a storage, the electronic documents being transmitted from an external transmitting apparatus;
period controlling means for storing information of a document control period of the electronic documents registered by said registering means;
keeping means for keeping the electronic documents in the storage for a predetermined period even after the document control period of the electronic document has expired;
access prohibiting means for prohibiting access from the external apparatus to the electronic document whose document control period has expired;
period updating means for updating said document control period for an extension of the document control period based on a user confirmation;
temporary access allowing means for allowing temporary access to the electronic document whose document control period has expired based on a predetermined charge; and
transferring means for transferring the electronic document to the external apparatus based on a user request, wherein the transferred electronic document is a document whose document control period has not expired, a document whose document control period has been extended by said period updating means, or a document to which temporary access has been allowed by said temporary access allowing means. - View Dependent Claims (11, 12, 13, 14, 15, 16, 17, 18)
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19. A document control method applied to a document control system having a document control apparatus for storing and controlling electronic documents and an external apparatus to which an access control service of said electronic document is provided from said document control apparatus, comprising:
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a registering step of registering electronic documents to a storage, the electronic documents being transmitted from an external transmitting apparatus;
a period controlling step of storing information of a document control period of the electronic documents registered by said registering step;
a keeping step of keeping the electronic documents in the storage for a predetermined period even after the document control period of the electronic document has expired;
an access prohibiting step of prohibiting means for prohibiting access from the external apparatus to the electronic document whose document control period has expired;
a period updating step of updating said document control period for an extension of the document control period based on a user confirmation;
a temporary access allowing step of allowing temporary access to the electronic document whose document control period has expired based on a predetermined charge; and
a transferring step of transferring the electronic document to the external apparatus based on a user request, wherein the transferred electronic document is a document whose document control period has not expired, a document whose document control period has been extended by said period updating means, or a document to which temporary access has been allowed by said temporary access allowing step. - View Dependent Claims (20, 21, 22, 23, 24, 25, 26, 27)
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28. A computer readable storage medium storing a program for executing a document control method applied to a document control system having a document control apparatus for storing and controlling electronic documents, and an external apparatus to which an access control service of said electronic document is provided from said document control apparatus, wherein said document control method comprises:
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a registering step of registering electronic documents to a storage, the electronic documents being transmitted from an external transmitting apparatus;
a period controlling step of storing information of a document control period of the electronic documents registered by the registering step;
a keeping step of keeping the electronic documents in the storage for a predetermined period even after the document control period of the electronic document has expired;
an access prohibiting step of prohibiting means for prohibiting access from the external apparatus to the electronic document whose document control period has expired;
a period updating step of updating said document control period for an extension of the document control period based on a user confirmation;
a temporary access allowing step of allowing temporary access to the electronic document whose document control period has expired based on a predetermined charge; and
a transferring step of transferring the electronic document to the external apparatus based on a user request, wherein the transferred electronic document is a document whose document control period has not expired, a document whose document control period has been extended by said period updating means, or a document to which temporary access has been allowed by said temporary access allowing step. - View Dependent Claims (29, 30, 31, 32, 33, 34, 35, 36)
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Specification