Electronic information management system for abstracting and reporting document information

• US 7,047,491 B2
• Filed: 12/05/2000
• Issued: 05/16/2006
• Est. Priority Date: 12/05/2000
• Status: Active Grant

• Current Assignee: AMTdirect Holdings, LLC
• Original Assignee: Daniel M. Schubert, Scott T. Schubert
• Inventors: Schubert, Scott T., Schubert, Daniel M.
• Primary Examiner(s): Bashore, William
• Assistant Examiner(s): Blackwell, James H
• Application Number:
  US09/730,455
• Publication Number:
  US 20020069230A1
• Time in Patent Office: 1,988 Days
• Field of Search: 715/530, 715/531, 715/515, 715/511, 715/523, 715/522, 717/106, 717/105, 705/4, 706/50, 707/200
• US Class Current: 715/256
• CPC Class Codes: G06F 16/81 Indexing, e.g. XML tags; Data structures therefor; Storage structures
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 40/08 Insurance

Abstract

An electronic information management system abstracts and reports document information. The system utilizes a computer communicating with an electronic database. An input device is operatively connected to the computer for entering document information into the database. A plurality of electronic indexing tags are provided at predetermined locations within the stored document information and cooperate with a computer program to capture and retrieve selected portions of the document information. A display device is operatively connected to the computer for displaying the selected portions of document information apart from non-selected portions of document information.

Claims

1. An electronic information management system for abstracting and reporting contract information contained in existing executed contacts, comprising:

(a) a computer communicating with an electronic database;

(b) an input device operatively connected to said computer for entering contract information into said database;

(c) a plurality of electronic indexing tags at predetermined locations within the stored contract information and cooperating with a computer program to identify selected sections of the contract information;

(d) a section summary comprising a customized reconstruction of the contact information in layman'"'"'s terms chosen by an abstractor, said summary being prepared for an associated indexed contract section, and said summary being recorded in a field electronically linked to at least one of said indexing tags, whereby a user viewing said section summary can drill down into the stored contract information to retrieve the contract section corresponding to said at least one electronically linked indexing tag; and

(e) a display device operatively connected to said computer for displaying said section summary and the corresponding contract section.

2. An electronic information management system according to claim 1, wherein said database comprises a plurality of contract abstracting fields adapted for being populated by the user based on data contained in the contract information.

3. An electronic information management system according to claim 2, wherein the contract information comprises a commercial real estate lease.

4. An electronic information management system according to claim 3, wherein said database comprises a plurality of separate electronic records containing a corresponding plurality of commercial real estate leases stored in said database.

5. An electronic information management system according to claim 4, wherein the data recorded in said contract abstracting fields is selected from a data group consisting of tenant identification, landlord identification, lease term dates, leased space information, landlord costs, minimum rent, recurring charges, percentage rent, non-financial, contacts, lease issues, renewal options, security deposits, late fees, and estoppels.

6. An electronic information management system according to claim 5, and comprising means for generating a customized report of data contained in selected ones of the contract abstracting fields.

7. An electronic information management system according to claim 1, wherein said section summary comprises a copied portion of the tagged section of contract information.

8. An electronic information management system according to claim 1, wherein said electronic database is accessible by multiple users at the same time via a global communications network.

9. An electronic information management process for abstracting and reporting contract information contained in existing executed contacts, said process comprising the steps of:

(a) entering document information into an electronic database;

(b) inserting a plurality of electronic indexing tags at predetermined locations within the stored document information, the indexing tags cooperating with a computer program to identify selected portions of the contract information;

(c) preparing a section summary for an associated indexed contract section, the section summary being recorded in a field of the database, and comprising a customized reconstruction of the contract information in layman'"'"'s terms chosen by an abstractor;

(d) electronically linking the section summary field to at least one of the indexing tags, whereby a user viewing the section summary can drill down into the stored contract information to retrieve the contract section corresponding to the at least one electronically linked indexing tag; and

(e) displaying to the user the section summary and the corresponding contract section.

10. An electronic information management process according to claim 9, and comprising the step of populating a plurality of contract abstracting fields of the database based on data contained in the contract information.

11. An electronic information management process according to claim 10, wherein the contract information comprises a commercial real estate lease.

12. An electronic information management process according to claim 11, and comprising the step of creating a plurality of separate electronic records for a corresponding plurality of commercial real estate leases stored in the database.

13. An electronic information management process according to claim 12, wherein the data recorded in the contract abstracting fields is selected from a data group consisting of tenant identification, landlord identification, lease term dates, leased space information, landlord costs, minimum rent, recurring charges, percentage rent, non-financial, contacts, lease issues, renewal options, security deposits, late fees, and estoppels.

14. An electronic information management process according to claim 13, and comprising the step of generating a customized report of data contained in selected ones of the contract abstracting fields.

15. An electronic information management process according to claim 9, and comprising the step of copying a portion of the tagged section of contract information into the section summary.

16. An electronic information management process according to claim 9, and comprising the step of making the electronic database accessible to multiple users via a global communications network.