System and method for facilitating document imaging requests
First Claim
1. A data management method comprising:
- receiving a request to image a document through an electronic cover that holds data elements related to the document content, wherein the data elements are dynamic to reflect updates to the document content, wherein the electronic cover is an object that is separate from the document and that is added to the image of the document, wherein the data elements includes critical data elements, and wherein the electronic cover is used to validate the critical data elements related to the document;
processing the cover of the document for validating the data elements related to the document;
based on the validated data elements in the cover, automatically collecting data and populating at least some data fields in the cover by linking the at least some data fields to independent software applications; and
storing at least some of the data populated in the cover;
for automatic reuse of the at least some of the data populated in the cover by integrated applications, to prevent re-entry of the at least some of the populated data in the integrated applications; and
for reuse of the at least some of the data populated in the cover as index values, to assist in storing the document and to further assist in searching for, and locating the document, based on the document content.
1 Assignment
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Accused Products
Abstract
A document image management system and associated method for integrating the operations of various independent software applications and the reuse of data entries within an enterprise, to increase productivity and promote a flexible method for the visualization of complete and coordinated information contained on a plurality of form pages. To this end, the system and method use an electronic checklist that enables the automated population of data fields in the checklist, and the reuse of the collected data in other applications. The system further includes additional tools that use the knowledge information to enable an efficient use of the knowledge within an enterprise, including the ability to develop a context for, and visualization of such knowledge.
33 Citations
20 Claims
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1. A data management method comprising:
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receiving a request to image a document through an electronic cover that holds data elements related to the document content, wherein the data elements are dynamic to reflect updates to the document content, wherein the electronic cover is an object that is separate from the document and that is added to the image of the document, wherein the data elements includes critical data elements, and wherein the electronic cover is used to validate the critical data elements related to the document; processing the cover of the document for validating the data elements related to the document; based on the validated data elements in the cover, automatically collecting data and populating at least some data fields in the cover by linking the at least some data fields to independent software applications; and storing at least some of the data populated in the cover; for automatic reuse of the at least some of the data populated in the cover by integrated applications, to prevent re-entry of the at least some of the populated data in the integrated applications; and for reuse of the at least some of the data populated in the cover as index values, to assist in storing the document and to further assist in searching for, and locating the document, based on the document content. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13)
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14. A computer program having a plurality of executable instruction codes on a computer readable medium, comprising:
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a first set of program instructions for receiving a request to image a document through an electronic cover form that holds data elements related to the document content, wherein the data elements are dynamic to reflect updates to the document content, wherein the electronic cover is an object that is separate from the document and that is added to the image of the document, wherein the data elements includes critical data elements, and wherein the electronic cover is used to validate the critical data elements related to the document; a second set of program instructions for processing the cover form of the document for validating the data elements related to the document; a third set of program instructions for automatically collecting data and populating at least some data fields in the cover form as a function of the validated data elements in the cover form, by linking the at least some data fields to independent software applications; and a fourth set of program instructions for storing at least some of the data populated in the cover form; for automatically reusing at least some of the data populated in the cover form by integrated software applications, to prevent re-entry of the at least some of the populated data in the integrated software applications; and for reusing the at least some of the data populated in the cover form as index values, to assist in storing the document and to further assist in searching for, and locating the document, based on the document content. - View Dependent Claims (15, 16, 17, 18, 19)
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20. A data management system for use in a computer to integrate the operation of a plurality of independent software applications, comprising:
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means for receiving a request to image a document through an electronic cover page that holds data elements related to the document content, wherein the data elements are dynamic to reflect updates to the document content, wherein the electronic cover is an object that is separate from the document and that is added to the image of the document, wherein the data elements includes critical data elements, and wherein the electronic cover is used to validate the critical data elements related to the document; means for processing the cover page of the document for validating the data elements related to the document; means for automatically collecting data and populating at least some data fields in the cover page, based on the validated data elements in the cover page, by linking the at least some data fields to the independent software applications; and means for storing at least some of the data populated in the cover page; for automatic reuse of the at least some of the data populated in the cover page by integrated applications, to prevent re-entry of the at least some of the populated data in the integrated applications; and for reuse of the at least some of the data populated in the cover page as index values, to assist in storing the document and to further assist in searching far, and locating the document, based on the document content.
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Specification