Automatic and transparent document archiving

• US 7,170,629 B2
• Filed: 06/02/2003
• Issued: 01/30/2007
• Est. Priority Date: 11/13/1998
• Status: Expired due to Fees

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Hull, Jonathan J., Baxter, Michael, Peairs, Mark, Cullen, John
• Primary Examiner(s): Tran; Douglas Q.
• Application Number:
  US10/453,859
• Publication Number:
  US 20040080786A1
• Time in Patent Office: 1,338 Days
• Field of Search: 358/1.15, 358/402, 358/403, 358/407, 358/442, 358/443, 358/444, 709/468, 709/203, 709/206, 709/207, 709/219, 399/1, 399/8, 399/38, 399/79, 399/82, 399/83, 707/200, 707/204, 707/205
• US Class Current: 358/1.15
• CPC Class Codes: H04N 1/00413 using menus, i.e. presenting the user with a plurality of selectable options H04N1/00464 takes precedence
• CPC Class Codes: H04N 1/00472 using a pop-up window
• CPC Class Codes: H04N 1/00474 outputting a plurality of functional options, e.g. scan, copy or print
• CPC Class Codes: H04N 1/00482 outputting a plurality of job set-up options, e.g. number of copies, paper size or resolution
• CPC Class Codes: H04N 1/00957 Compiling jobs, e.g. for batch processing H04N1/3208 takes precedence; program code compilation G06F8/41
• CPC Class Codes: H04N 1/2179 Interfaces allowing access to a plurality of users, e.g. connection to electronic image libraries
• CPC Class Codes: H04N 1/2187 with image input from a plurality of different locations or from a non-central location, e.g. from one or more users
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception

Abstract

An automatic archiving system that makes document archiving largely transparent to the user. In one embodiment, documents scanned in or printed during the course of office equipment operation are automatically archived. For example, an office local area network (LAN) may interconnect a copier, a printer, a fax machine, and a document management workstation. Whenever, a document is copied, printed, or faxed, a document image is archived by the document management workstation without further user intervention. A single user command results in the document being copied and archived, printed and archived, or faxed and archived.

Claims

1. A method for processing document images, the method comprising:

receiving a single user input designated for a first function a user wants to perform on a document; and

responsive to the single user input, performing the following steps;

determining, from the single user input and transparent to the user, that a second archiving function should be performed in addition to the first function;

scanning a document to generate electronic image data corresponding to the document;

performing the first function; and

in response to the determination that the second archiving function should be performed, performing the second archiving function without requiring further user interaction, the second archiving function archiving the electronic image data in at least one database.

2. The method of claim 1, wherein archiving the electronic image data comprises storing the image data in the at least one database that is local to a device that performed the first function.

3. The method of claim 1, wherein archiving the electronic image data comprises storing the image data in the at least one database that is remote to a device that performed the first function.

4. The method of claim 1, further comprising:

receiving a user identifier for the user; and

storing the user identifier along with the stored image data.

5. The method of claim 1, wherein a printer performs the first function and performing the first function comprises printing the document.

6. The method of claim 1, wherein a facsimile machine performs the first function and performing the first function comprises faxing the document.

7. The system of claim 1, wherein a copier perform:

the first function and performing the first function comprises generating a copy of the document.

8. A method for processing document images, the method comprising:

receiving a single user input designated for a first function a user wants to perform on a document; and

responsive to the single user input, performing the following steps;

determining, from the single user input and transparent to the user, that a second archiving function should be performed in addition to the first function;

scanning a document to generate electronic image data corresponding to the document;

performing the first function; and

in response to the determination that a second archiving function should be performed and without requiring further user interaction.

compressing the electronic image data; and

performing the second archiving function, the second archiving function archiving the compressed electronic image data in at least one database.

9. The method of claim 8, wherein a printer performs the first function and performing the first function comprises printing the document.

10. The method of claim 8, wherein a facsimile machine performs the first function and performing the first function comprises faxing the document.

11. The system of claim 8, wherein a copier performs the first function and performing the first function comprises generating a copy of the document.

12. The method of claim 8, wherein archiving the electronic image data comprises storing the image data in the at least one database that is local to a device that performed the first function.

13. The method of claim 8, wherein archiving the electronic image data comprises storing the image data in the at least one database that is remote to a device that performed the first function.

14. A method for processing document images, the method comprising:

receiving a single user input designated for a first function a user wants to perform on a document; and

responsive to the single user input, performing the following steps;

determining, from the single user input and transparent to the user, that a second archiving function should be performed in addition to the first function;

scanning a document to generate electronic image data corresponding to the document;

performing the first function;

response to the determination that a second archiving function should be performed and without requiring further user interaction,

encrypting the electronic image data; and

performing the second archiving function, the second archiving function archiving the encrypted electronic image data in at least one database.

15. The method of claim 14, wherein a printer performs the first function and performing the first function comprises printing the document.

16. The method of claim 14, wherein a facsimile machine performs the first function and performing the first function comprises faxing the document.

17. The system of claim 14, wherein a copier performs the first function and performing the first function comprises generating a copy of the document.

18. The method of claim 14, wherein archiving the electronic image data comprises storing the image data in the at least one database that is local to a device that performed the first function.

19. The method of claim 14, wherein archiving the electronic image data comprises storing the image data in the at least one database that is remote to a device that performed the first function.

20. A device for performing unconscious archiving, the device comprising:

an input to receive a single user input, the input designated for a first function a user wants to perform;

a scanner engine configured to scan a document and generate image data for the document;

an output engine configured to perform the first function the user wants to perform in response to the single user input;

logic to determine, from the single user input and transparent to the user, that a second archiving function should be performed in addition to the first function;

a second archiving function engine configured to perform the second archiving function in response to the determination that a second archiving function should be performed and without requiring further user interaction, the second archiving function including archiving the generated image data in a database.

21. The device of claim 20, wherein the database is local to the device.

22. The device of claim 20, wherein the database is remote to the device.

23. The device of claim 20, wherein device comprises a printer and the first function comprises printing the document.

24. The device of claim 20, wherein the device comprises a facsimile machine and the first function comprises faxing the document.

25. The device of claim 20,wherein the device comprises a copier and the first function comprises generating a copy of the document.

26. The device of claim 20, further comprising a compressor configured to compress the image data, wherein the second archiving function engine archives the compressed image data.

27. The device of claim 20, further comprising an encrypter configured to encrypt the image data, wherein the second archiving function engine archives the encrypted image data.

28. A method for processing document images, the method comprising:

receiving a single user input designated for a first function a user wants to perform on a document;

scanning a document to generate electronic image data corresponding to the document;

performing the first function; and

automatically performing a second archiving function without requiring further user interaction, the automatically performing step being transparent to the user, the second archiving function archiving the electronic image data in at least one database.