System and method for managing document retention of shared documents

• US 7,171,620 B2
• Filed: 07/24/2002
• Issued: 01/30/2007
• Est. Priority Date: 07/24/2002
• Status: Expired due to Fees

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Castellani, Stefania, Chidlovskii, Boris
• Primary Examiner(s): Hutton; Doug
• Assistant Examiner(s): NGUYEN, CHAU T
• Application Number:
  US10/201,717
• Publication Number:
  US 20040019846A1
• Time in Patent Office: 1,651 Days
• Field of Search: 715/538, 715/511, 715/530, 707/200, 707/5
• US Class Current: 715/229
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: Y10S 707/99935 Query augmenting and refining, e.g. inexact access

Abstract

The visibility of shared documents in a collaborative recommender system is managed by analyzing both the document'"'"'s substance and user actions that are performed on the document. The document'"'"'s substance includes both metadata and content. User actions include both user ratings and semantic actions. The visibility of the shared documents is updated when either a user action or an event occurs.

Claims

1. A method for managing retention of a document submitted to a recommender system, comprising:

analyzing a document'"'"'s substance to compute a lifetime of the document;

defining a visibility value that estimates the document'"'"'s importance to the users of the recommender system;

determining over a time interval;

(a) whether higher quality siblings of the document exist in the recommender system, and (b) whether a user action or an event has occurred;

adjusting the visibility value of the document in the recommender system as a function of;

(a) the user action when the user action occurs over the time interval, and (b) the document'"'"'s substance when an event occurs over the time interval;

decreasing the visibility value of the document in the recommender system as a function of the document'"'"'s substance when no user action or event occurs over the time interval, the visibility value thereby decreasing continuously over the time interval within the computed lifetime; and

removing the document from the recommender system when;

(a) higher quality siblings of the document exist in the recommender system, or (b) the visibility value of the document in the recommender system is less than a threshold value.

2. The method according to claim 1, wherein the event occurs when the computed lifetime of the document reaches a computed average lifetime of documents in the recommender system having a document type representing the document.

3. The method according to claim 2, further comprising:

identifying the document type representing the document by analyzing the document'"'"'s substance;

computing the lifetime of the document as a function of a number of user actions performed between a time when the document was submitted to the recommender system and a time when the last user action occurred; and

computing an average lifetime of documents having the document type representing the document as an average of the computed lifetimes of the documents.

4. The method according to claim 1, wherein the visibility value is adjusted during a subsequent time interval that occurs after the time interval in which the event occurs.

5. The method according to claim 1, wherein the document'"'"'s substance is analyzed by extracting document metadata providing time information about the document.

6. The method according to claim 1, wherein a user action is one of a user rating and a semantic action.

7. The method according to claim 6, wherein the semantic action is one of saving and removing the document from the recommender system.

8. The method according to claim 7, wherein the visibility value increases when the document is saved and decreased when the document is removed.

9. The method according to claim 1, wherein the visibility of the document is decreased exponentially as a function of the document'"'"'s substance when no user action or event occurs over the time interval.

10. The method according to claim 1, further comprising:

defining a forgetfulness value that describes a document'"'"'s importance to users of the recommender system, the forgetfulness value being responsive to a user section or an event, wherein the visibility value is a function of the forgetfulness value.

11. The method according to claim 10, further comprising:

adjusting the forgetfulness value of the document in the recommender system as a function of the document'"'"'s substance.

12. The method according to claim 11, wherein the visibility value decreases exponentially as a function of the time interval and the forgetfulness value that is updated when the user action or the event occurs over the time interval, the time interval corresponding to a difference between the user action or the event that occurred most recently and a subsequent time.

13. A system for managing retention of a document submitted to a recommender system, comprising:

means for analyzing a document'"'"'s substance to compute a lifetime of the document;

means for defining a visibility value that estimates the document'"'"'s importance to the users of the recommender system;

means for determining over a time interval;

(a) whether higher quality siblings of the document exist in the recommender system, and (b) whether a user action or event occurred;

means for adjusting the visibility value of the document in the recommender system as a function of;

(a) the user action when the user action occurs over the time interval, and (b) the document'"'"'s substance when the event occurs over the time interval;

means for decreasing the visibility value of the document in the recommender system as a function of the document'"'"'s substance when no user action or event occurs over the time interval, the visibility value thereby decreasing continuously over the time interval within the computed lifetime; and

means for removing the document from the recommender system when;

(a) higher quality siblings of the document exist in the recommender system, or (b) the visibility value of the document in the recommender system is less than a threshold value.

14. The system according to claim 13, wherein the event occurs when the computed lifetime of the document reaches a computed average lifetime of documents in the recommender system having a document type representing the document.

15. The system according to claim 14, further comprising:

means for identifying the document type representing the document by analyzing the document'"'"'s substance;

means for computing the lifetime of the document as a function of a number of user actions performed between a time when the document was submitted to the recommender system and a time when a last user action occurred; and

means for computing an average lifetime of documents having the document type representing the document as an average of the computed lifetimes of the documents.

16. The system according to claim 13, wherein the visibility value is adjusted during a subsequent time interval that occurs after the time interval, in which the event occurs.

17. The system according to claim 13, wherein the document'"'"'s substance is analyzed by extracting document metadata providing time information about the document.

18. The system according to claim 13, wherein a user action is one of a user rating and a semantic action.

19. The system according to claim 18, wherein the semantic action is one of saving and removing the document from the recommender system.

20. The system according to claim 19, wherein the visibility value increases when the document is saved and decreases when the document is removed.

21. The system according to claim 13, further comprising:

means for defining a forgetfulness value that describes a document'"'"'s importance to users of the recommender system, the forgetfulness value being responsive to a user action or an event, wherein the visibility value is a function of the forgetfulness value.

22. The system according to claim 21, further comprising:

means for adjusting the forgetfulness value of the document in the recommender system as a function of the document'"'"'s substance.

23. The system according to claim 22, wherein the visibility of the document decreases exponentially as a function of the document'"'"'s substance, the time interval and the forgetfulness value when no user action or event occurs over the time interval, the forgetfulness value being updated when the user action or the event occurs over the time interval, the time interval corresponding to a difference between the user action or the event that occurred most recently and a subsequent time.

24. An article of manufacture, comprising:

a storage medium; and

program instructions stored on the storage medium for managing retention of a document submitted to a recommender system communicating with an importance predictor having a processor;

the processor in executing the program instructions;

analyzing a document'"'"'s substance to compute a lifetime of the document;

defining a forgetfulness value that describes a document'"'"'s importance to users of the recommender system, the forgetfulness value being responsive to a user action or an event;

defining a visibility value that estimates the document'"'"'s importance to the users of the recommender system, the visibility value being a function of the forgetfulness value;

determining over a time interval;

(a) whether higher quality siblings of the document exist in the recommender system, and (b) whether the user action or the event occurred;

adjusting the forgetfulness value of the document in the recommender system as a function of the document'"'"'s substance;

adjusting the visibility value of the document in the recommender system as a function of;

(a) a user action when the user action occurs over the time interval, and (b) the document'"'"'s substance when an event occurs over the time interval;

decreasing the visibility value of the document in the recommender system as a function of the document'"'"'s substance when no user action or event occurs over the time interval, the visibility value thereby decreasing continuously over the time interval within the computed lifetime; and

removing the document from the recommender system when;

(a) higher quality siblings of the document exist in the recommender system, or (b) the visibility value of the document in the recommender system is less than a threshold value.

25. The article of manufacture according to claim 24, wherein the program instructions further comprise:

defining a forgetfulness value that describes a document'"'"'s importance to users of the recommender system, the forgetfulness value being responsive to a user section or an event, wherein the visibility value is a function of the forgetfulness value.

26. The article of manufacture according to claim 25, further comprising:

adjusting the forgetfulness value of the document in the recommender system as a function of the document'"'"'s substance.