System and method for planning a design project, coordinating project resources and tools and monitoring project progress

• US 7,212,987 B2
• Filed: 10/23/2001
• Issued: 05/01/2007
• Est. Priority Date: 10/23/2001
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Ventrone, Sebastian T., Swanke, Karl V.
• Primary Examiner(s): Hafiz; Tariq R.
• Assistant Examiner(s): Jarrett; Scott L.
• Application Number:
  US10/001,686
• Publication Number:
  US 20030078826A1
• Time in Patent Office: 2,016 Days
• Field of Search: None
• US Class Current: 705/7.15
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/063114 Status monitoring or status determination for a person or group
• CPC Class Codes: G06Q 10/063118 Staff planning in a project environment

Abstract

A method and structure for coordinating resources to complete a design project prioritizes tasks to create a project plan, automatically notifies resources of task responsibilities and associated due dates based on the project plan through the use of encryption keys, controls access to the design data through the use of the encryption keys assigned to the resources, automatically monitors work being performed on tasks through a computerized network, and automatically notifies a project team leader of task completion status, overdue tasks, and tasks being ignored, based on the monitoring.

Claims

1. A method of coordinating resources to complete a design project, said method comprising:

identifying tasks, comprising at least a first task and a second task, that must be finished to complete said design project based on design data;

receiving information about said tasks that must be finished in order to complete said design project, wherein said information comprises, for each one of said tasks, an appropriate resource, a data source, at least one design tool and a duration;

prioritizing said tasks based on dependency between said tasks to create a design project plan, wherein said first task is a prerequisite for said second task;

creating an encryption key for each one of said tasks,

wherein said encryption key comprises a name of said appropriate resource for said one of said task, a start date for said one of said tasks, an end date for said one of said tasks, said data source for said one of said tasks and said at least one design tool for said one of said tasks,

wherein said encryption key for said one of said tasks is used to automatically notify said appropriate resource of task responsibilities and allows access by said appropriate resource to said data source and said at least one design tool from said start date to said end date, and

wherein creation of said encryption key for said second task is gated until completion of said first task;

automatically monitoring work being performed on said tasks through a computerized network, wherein said monitoring comprises using a polling function to observe network activity of a resource to determine whether said resource is actively working on a task; and

automatically notifying a project team leader of task completion status, overdue tasks, and tasks being ignored, based on said monitoring.

2. The method in claim 1, further comprising automatically scheduling a meeting of all corresponding resources if a task becomes overdue.

3. The method in claim 1, further comprising producing periodic status reports based on said monitoring.

4. The method in claim 1, further comprising automatically notifying said resources of additional tasks as prerequisite tasks are completed.

5. The method in claim 1, further comprising automatically searching for additional resources for tasks that are overdue.

6. A method of coordinating resources to complete a design project, said method comprising:

identifying tasks, comprising at least a first task and a second task, that must be finished to complete said design project based on design data;

receiving information about said tasks, wherein said information comprises, for each one of said tasks, an appropriate resource, a data source, at least one design tool and a duration;

prioritizing said tasks based on dependency between said tasks to create a design project plan, wherein said first task is a prerequisite for said second task;

creating an encryption key for each one of said tasks,

wherein said encryption key comprises a name of said appropriate resource for said one of said task, a start date for said one of said tasks, an end date for said one of said tasks, said data source for said one of said tasks and said at least one design tool for said one of said tasks,

wherein said encryption key for said one of said tasks is used to automatically notify said appropriate resource of task responsibilities and allows access by said appropriate resource to said data source and said at least one design tool from said start date to said end date, and

wherein creation of said encryption key for said second task is gated until completion of said first task;

storing said design project plan and said design data in a database;

automatically monitoring work being performed on said tasks through a computerized network, wherein said monitoring comprises using a polling function to observe whether a resource is actively working on a task; and

automatically notifying a project team leader of task completion status, overdue tasks, and tasks being ignored, based on said monitoring.

7. The method in claim 6, wherein said monitoring includes observing whether said resource is actively working on a said task exclusively by observing network activity of said resource.

8. The method in claim 6, further comprising automatically scheduling a meeting of all corresponding resources if a task becomes overdue.

9. The method in claim 6, further comprising producing periodic status reports based on said monitoring.

10. The method in claim 6, further comprising automatically notifying said resources of additional tasks as prerequisite tasks are completed.

11. The method in claim 6, further comprising automatically searching for additional resources for tasks that are overdue.

12. A program storage device readable by machine, tangibly embodying a program of instructions executable by the machine to perform a method for coordinating resources to complete a design project, said method comprising:

identifying tasks, comprising at least a first task and a second task, that must be finished to complete said design project based on design data;

receiving information about said tasks, wherein said information comprises, for each one of said tasks, an appropriate resource, a data source, at least one design tool and a duration;

prioritizing said tasks based on dependency between said tasks to create a design project plan, wherein said first task is a prerequisite for said second task;

creating an encryption key for each one of said tasks,

wherein said encryption key comprises a name of said appropriate resource for said one of said task, a start date for said one of said tasks, an end date for said one of said tasks, said data source for said one of said tasks and said at least one design tool for said one of said tasks,

wherein said encryption key for said one of said tasks is used to automatically notify said appropriate resource of task responsibilities and allows access by said appropriate resource to said data source and said at least one design tool from said start date to said end date, and

wherein creation of said encryption key for said second task is gated until completion of said first task;

automatically monitoring work being performed on said tasks through a computerized network, wherein said monitoring comprises using a polling function to observe whether a resource is actively working on a task; and

automatically notifying a project team leader of task completion status, overdue tasks, and tasks being ignored, based on said monitoring.

13. The program storage device in claim 12, wherein said monitoring includes observing whether a said resource is actively working on said task exclusively by observing network activity of said resource.

14. The program storage device in claim 12, wherein said method further comprises automatically scheduling a meeting of all corresponding resources if a task becomes overdue.

15. The program storage device in claim 12, wherein said method further comprises producing periodic status reports based on said monitoring.

16. The program storage device in claim 12, wherein said method further comprises automatically notifying said resources of additional tasks as prerequisite tasks are completed.

17. The program storage device in claim 12, wherein said method further comprises automatically searching for additional resources for tasks that are overdue.