Method for paperless attachment of supplementary forms to a world wide web application

• US 7,231,594 B1
• Filed: 02/09/2000
• Issued: 06/12/2007
• Est. Priority Date: 02/10/1999
• Status: Expired due to Term

• Current Assignee: CollegeNET Incorporated
• Original Assignee: CollegeNET Incorporated
• Inventors: Wolfston, James H., Hickey, Matthew W., Hitchcock, Michael D.
• Primary Examiner(s): Hong; Stephen
• Assistant Examiner(s): Vaughn; Gregory J.
• Application Number:
  US09/501,540
• Time in Patent Office: 2,680 Days
• Field of Search: 715/505, 715/506, 715/507, 715/508, 358/403, 358/402
• US Class Current: 715/229
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

An electronic copy of a paper document, such as high school transcript, can be attached to an electronic document, such as an application for admission to an institution. The high school providing the paper document is required to have only a simple fax machine. When a student requests that a transcript accompany an electronic application, a request for the transcript is automatically generated by the application servicer and transmitted to the high school. The request includes a return facsimile cover sheet that includes an identifier that can be automatically machine-interpreted when the cover sheet is transmitted back to the servicer with the transcript. The identifier marking is sufficiently robust that it will be machine interpretable, even after rough treatment or serial copying and transmission by the high school. Upon receipt of the transcript facsimile, the servicer automatically interprets the identifying information on the return facsimile cover sheet to identify the student and the particular admissions application for which the transcript was request. The transcript is forwarded preferably along with application to the appropriate institution after being converted, if necessary, to a data format specified by the institution. The servicer may also store the transcript in electronic form in a secure database for subsequent transmission for a different term or to different institution. Each facsimile cover sheet is preferably “branded” with the logo of the institution to which the student is applying, although the return facsimile number is preferably a toll free number to a computer facsimile server of the servicer. Thus, the servicer can be invisible to the high school.

Claims

1. A method of online processing of electronic applications for admission to institutions, the applications requiring additional documents obtainable from third parties, comprising:

transmitting over a computer network to an applicant an electronic application form to complete;

receiving over the computer network from the applicant the electronic application form including information entered by the applicant;

automatically generating a request bearing a machine readable code and human readable information, the human readable information specifying a document to be retrieved and associated with the electronic application form;

automatically transmitting the request to a third party via facsimile;

receiving from the third party as facsimile data both the document requested and the request; and

automatically reading the facsimile data and determining from the machine readable code on the request the electronic application form with which to associate the document; and

automatically associating the document with the electronic application form, the third party using only a facsimile transmission device to transmit the document and the machine readable code facilitating automatic matching of the document with the electronic application forms.

2. The method of claim 1 in which receiving from the third party as facsimile data both the document requested and the request includes receiving a transcript.

3. The method of claim 1 in which automatically generating a request bearing a machine readable code includes automatically generating a request bearing a bar code.

4. The method of claim 1 in which automatically generating a request bearing a machine readable code includes automatically generating a request bearing machine recognizable alphanumeric characters.

5. The method of claim 1 in which transmitting to an applicant an electronic application form includes transmitting an electronic application form for applying for admission to a first institution and further comprising storing the document in electronic format, the stored document being associated with the applicant and being available to transmit to other institutions in association with subsequent electronic application forms completed by the applicant.

6. The method of claim 5 further comprising

transmitting over a computer network to the applicant a second electronic application form to complete;

receiving over the computer network from the applicant the second electronic application form including information entered by the applicant;

automatically associating the stored document with the second electronic application form; and

transmitting to the second institution the stored document and the second electronic application form.

7. The method of claim 1 in which automatically transmitting the request to a third party includes verifying that the third party has agreed to return the document via facsimile.

8. The method of claim 1 in which transmitting over a computer network to an applicant an electronic application form includes transmitting an electronic application form for applying for admission to an institution and in which automatically transmitting the request to a third party includes verifying that the institution to which the applicant is applying accepts electronic attachments to its electronic application forms.

9. The method of claim 1 in which transmitting over a computer network to an applicant an electronic application form includes transmitting an electronic application form for applying for admission to an institution and further comprising transmitting the electronic application form and the received document to the institution.

10. The method of claim 9 in which transmitting the electronic application form and the document to the institution includes transmitting the electronic application form and the document together to the institution.

11. The method of claim 9 in which transmitting the electronic application form and the document to the institution includes transmitting the electronic application form and the document at different times, the institution using the identifying information to match the document with the electronic application form.