E-mail to job retention

• US 7,321,437 B2
• Filed: 09/28/2001
• Issued: 01/22/2008
• Est. Priority Date: 09/28/2001
• Status: Active Grant

• Current Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Original Assignee: Hewlett-Packard Development Company, L.P. (HP Inc.)
• Inventors: Parry, Travis J.
• Primary Examiner(s): Lamb; Twyler
• Assistant Examiner(s): HANG, VU B
• Application Number:
  US09/966,896
• Publication Number:
  US 20030063309A1
• Time in Patent Office: 2,307 Days
• Field of Search: 358/1.13, 358/1.15, 358/1.18, 358/1.9, 358/402, 709/201, 709/202, 709/203, 709/217, 709/218, 709/219, 709/225, 709/229, 715/500, 715/513
• US Class Current: 358/1.15
• CPC Class Codes: G06F 3/1204 resulting in reduced user or operator actions, e.g. presetting, automatic actions, using hardware token storing data
• CPC Class Codes: G06F 3/1205 resulting in increased flexibility in print job configuration, e.g. job settings, print requirements, job tickets
• CPC Class Codes: G06F 3/1267 Job repository, e.g. non-scheduled jobs, delay printing
• CPC Class Codes: G06F 3/1268 Job submission, e.g. submitting print job order or request not the print data itself
• CPC Class Codes: G06F 3/1288 in client-server-printer device configuration
• CPC Class Codes: G06K 15/005 only locally
• CPC Class Codes: G06K 15/02 using printers
• CPC Class Codes: G06K 15/1806 Receiving job control commands
• CPC Class Codes: G06K 15/1811 including high level document description only
• CPC Class Codes: G06K 15/1817 Buffers

Abstract

The present invention relates to a system and method for transmitting and storing print jobs sent via e-mail. A first embodiment entails sending a document to be printed as an e-mail attachment to an e-mail enabled printer. The printer extracts the document from the e-mail attachment and performs any necessary decompression, decoding, and translation. The document may be placed in a print queue for printing and/or the document may be stored in a job retention area of printer memory. Preferably, the e-mail, which delivers the print job to the document to the printer, may specify various print settings for printing the document, as well as storage options and access rights if the document data is stored in job retention.

In a second embodiment, an e-mail enabled print server is configured to extract documents sent as attachments to an e-mail and to distribute the print jobs to a network printer.

Claims

1. A method of sending a print job to a printer, comprising:

attaching at least one document for the print job to an e-mail message;

specifying instructions for printing the at least one document within the e-mail message, the instructions comprising user selected printing attributes for printing the at least one document;

sending the e-mail message with the at least one document attached thereto and the instructions for printing the at least one document specified therein over a network to an e-mail enabled printer, where the e-mail enabled printer includes e-mail client software; and

extracting the at least one document and the instructions for printing the at least one document from the e-mail message by the e-mail enabled printer.

2. The method of claim 1, further comprising storing the at least one document in job retention of the e-mail enabled printer.

3. The method of claim 2, further comprising specifying instructions for said storing the at least one document in said job retention in a portion of the e-mail message, and reading said instructions for said storing the at least one document by said e-mail enabled printer.

4. The method of claim 2, wherein said storing the at least one document in said job retention comprises storing the at least one document in said job retention in accordance with an e-mail address from which the e-mail message was sent.

5. The method of claim 1, further comprising printing the at least one document by the e-mail enabled printer in accordance with the instructions for printing.

6. The method of claim 1, wherein said specifying instructions for said printing comprises specifying said instructions within a body of the e-mail message.

7. The method of claim 1, wherein said specifying instructions for said printing further comprises specifying access to the at least one document.

8. The method of claim 1, wherein said specifying instructions for said printing further comprises specifying scheduling instructions for scheduling said printing of the at least one document.

9. The method of claim 1, further comprising providing printer readable language for the at least one document with the e-mail message.

10. The method of claim 9, further comprising encoding said printer readable language prior to said sending the e-mail message over a network.

11. The method of claim 10, wherein said encoding comprises encoding said printer readable language in MIME encoding fields.

12. The method of claim 1, wherein the at least one document is attached to the e-mail message in an application-specific format.

13. The method of claim 12, further comprising converting the application specific format into a print ready file by the e-mail enabled printer.

14. The method of claim 1, wherein the at least one document is attached to the e-mail message in a bit-mapped image format.

15. A method of distributing a document for printing, comprising:

attaching at a workstation at least one document to an e-mail message;

specifying instructions for printing the at least one document within the e-mail message, the instructions comprising user selected printing attributes for printing the at least one document;

sending the e-mail message with the at least one document attached thereto and the instructions for printing the at least one document specified therein to an e-mail enabled print server of a local network;

extracting the at least one document and the instructions for printing the at least one document from the e-mail message at the e-mail enabled print server; and

sending the at least one document and the instructions for printing the at least one document to a network printer of the local network by the e-mail enabled print server.

16. The method of claim 15, further comprising converting the at least one document into a print ready file by the e-mail enabled print server prior to said sending the at least one document to the network printer.

17. The method of claim 15, further comprising storing the at least one document in a job retention portion of the network printer.

18. The method of claim 15, further comprising printing the at least one document by the network printer in accordance with the instructions for printing.

19. A system for receiving and distributing a remotely sent print job to a network printer, comprising:

an e-mail enabled print server for communication with a network, the e-mail enabled print server configured for receiving from a remote workstation an e-mail message having a document sent as a print job attached thereto and instructions for printing the document specified therein, the instructions comprising user selected printing attributes for printing the document, and the e-mail enabled print server configured for extracting the document and the instructions from the e-mail message and for transmitting the document and the instructions to at least one network printer; and

a network printer configured to be communicatively coupled to the e-mail enabled print server over the network, the network printer configured for storing and for printing print jobs transmitted by the e-mail enabled print server.

20. The system of claim 19, wherein the e-mail enabled print server includes at least one microprocessor configured for converting the document sent as a print job into a print ready file.

21. A computer system for processing print jobs, comprising:

an e-mail enabled device for creating and sending an e-mail having an attachment attached thereto and instructions for printing the attachment specified therein, the instructions comprising user selected printing attributes for printing the attachment;

an e-mail enabled printer incorporating e-mail client software for receiving the e-mail, for extracting the attachment and the instructions for printing the attachment from the e-mail, and for printing the attachment in accordance with the instructions; and

a network for communicating e-mail between said e-mail enabled device and said e-mail enabled printer.

22. The computer system of claim 21, wherein said e-mail enabled printer includes a job retention memory for storing print jobs.

23. The computer system of claim 21, wherein said e-mail enabled printer comprises a set of instructions for encoding and decoding attachments into a printer readable language.

24. A computer system for processing print jobs, comprising:

an e-mail enabled device for creating and sending an e-mail having an attachment attached thereto and instructions for printing the attachment specified therein, the instructions comprising user selected printing attributes for printing the attachment;

an e-mail enabled print server for receiving said e-mail, for extracting said attachment and said instructions for printing said attachment from said e-mail, and for sending said attachment and said instructions for printing said attachment for printing;

a network printer for receiving said attachment and said instructions for printing said attachment from said e-mail enabled print server, and for printing said attachment in accordance with said instructions; and

a network for facilitating communications between said e-mail enabled device, said e-mail enabled print server, and said network printer.