System and method for automatic indexing and archiving of paper documents
First Claim
1. A system for automatic indexing and archiving of a plurality of paper documents in both hard and soft forms, said system comprising:
- a version management subsystem for managing a plurality of versions of a paper document, wherein the system is configured to scan each of said plurality of versions of said paper document at different times, wherein the version management subsystem is configured to manage the plurality of versions of said paper document based on a “
Version”
field contained in a cover page of each of said plurality of versions of said paper document;
a consistency verification subsystem for managing consistency of an archived paper document, wherein said archived paper document comprises a cover page and a plurality of pages, wherein the consistency verification subsystem is configured to manage consistency of the archived paper document based on consistency verification of said cover page and each of said plurality of pages; and
a cover page analysis subsystem for analyzing the cover page of a paper document, wherein, said cover page comprises a plurality of fields comprised of “
Document Name;
”
, “
Document Category;
”
, “
Document Description;
”
, “
# of Sheets;
”
, “
User Name;
”
, “
User ID;
”
, “
Date;
”
, “
SUser Name;
”
, “
SUser ID;
”
, “
Signature;
”
, and “
SDate;
”
, and wherein the cover page analysis subsystem is configured to perform said analysis based on extracting said plurality of fields along with the corresponding values from said cover page.
1 Assignment
0 Petitions
Accused Products
Abstract
Enterprises deal with a lot of papers in their day-to-day activities. Many of these papers are company confidential documents and many are legal documents with a statutory requirement that they be preserved for a pre-specified number of years. During the course of time, there is a need to (a) obtain copies of these papers; and (b) modify the contents. Such frequent handling of papers may reduce the life of the papers and lead to statutory violations. A system for automatic indexing and retrieval of paper documents involves (a) storing paper documents in a secured manner in both hard and soft forms; (b) indexing of both forms of the stored paper documents; (c) retrieving soft form of a paper document for display and copying; (d) retrieving hard form of a paper document for modification and removal; (e) managing multiple versions of the paper documents; and (e) access control and audit trailing. It is essential to maintain consistency between hard and soft forms, and image processing techniques are deployed to ensure consistency between hard and soft forms. Another form of consistency that is required to be ensured is the correct cataloging and indexing of paper documents. This is achieved by comparing input information with the contents of the cover page of a paper document to account for human input errors.
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Citations
4 Claims
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1. A system for automatic indexing and archiving of a plurality of paper documents in both hard and soft forms, said system comprising:
-
a version management subsystem for managing a plurality of versions of a paper document, wherein the system is configured to scan each of said plurality of versions of said paper document at different times, wherein the version management subsystem is configured to manage the plurality of versions of said paper document based on a “
Version”
field contained in a cover page of each of said plurality of versions of said paper document;a consistency verification subsystem for managing consistency of an archived paper document, wherein said archived paper document comprises a cover page and a plurality of pages, wherein the consistency verification subsystem is configured to manage consistency of the archived paper document based on consistency verification of said cover page and each of said plurality of pages; and a cover page analysis subsystem for analyzing the cover page of a paper document, wherein, said cover page comprises a plurality of fields comprised of “
Document Name;
”
, “
Document Category;
”
, “
Document Description;
”
, “
# of Sheets;
”
, “
User Name;
”
, “
User ID;
”
, “
Date;
”
, “
SUser Name;
”
, “
SUser ID;
”
, “
Signature;
”
, and “
SDate;
”
, and wherein the cover page analysis subsystem is configured to perform said analysis based on extracting said plurality of fields along with the corresponding values from said cover page. - View Dependent Claims (2, 3, 4)
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Specification