Document repository

• US 7,398,281 B2
• Filed: 02/28/2005
• Issued: 07/08/2008
• Est. Priority Date: 02/28/2005
• Status: Active Grant

• Current Assignee: Google LLC (Alphabet Inc.)
• Original Assignee: At&T Delaware Intellectual Property, Inc. (AT&T, Inc.)
• Inventors: Randolph, Michelle, Belliappa, Goutham, Atchison, Charles
• Primary Examiner(s): Lu; Kuen S
• Application Number:
  US11/068,176
• Publication Number:
  US 20060195465A1
• Time in Patent Office: 1,226 Days
• Field of Search: 707/104.1, 707/10, 707/101
• US Class Current: 707/608
• CPC Class Codes: G06F 16/907 Retrieval characterised by using metadata, e.g. metadata not derived from the content or metadata generated manually
• CPC Class Codes: G06F 16/93 Document management systems
• CPC Class Codes: Y10S 707/99942 Manipulating data structure, e.g. compression, compaction, compilation
• CPC Class Codes: Y10S 707/99945 Object-oriented database structure processing

Abstract

A document repository module provides document management control and flexible indexing of electronic documents associated with a document repository. According to some of the embodiments, the document repository provides a central location to store or to access files related to one project or many projects that are accessible over a world wide communications network, intranet, and/or internet.

Claims

1. A method, comprising:

associating an electronic file to a document repository of a communications device;

extracting data of the electronic file to create a document repository index, the document repository index comprising

a text parameter of associated text data of the electronic file,

a file name parameter having at least a portion of a file name of the electronic file,

a storage location parameter associated with a storage location of the electronic file in the communications network, a title name parameter having at least a portion of a title of the electronic file,

an author parameter having a name of an author of the electronic file,

a manager parameter having a name of a manager of the author,

an editor parameter having a name of an editor of the electronic file,

a date parameter having a date associated with the electronic file,

a time parameter having a time associated with the electronic file,

an audio parameter of associated audio data of the electronic file, and

a video parameter of associated video data of the electronic file;

when uploading the electronic file,

if the electronic file already exists within the document repository,

then implementing an overwrite protection function that appends a date and time to the electronic file,

such that the date and time distinguishes other similarly-named electronic files;

automatically creating an abstract of the electronic file; and

storing the document repository index to a memory device,

the document repository index facilitating access to the electronic file from another communications device,

the document repository index pointing to a subfolder within an unchangeable primary folder,

the primary folder being unchangeable as the primary folder is being used to create the index.

2. The method of claim 1, further comprising:

communicating with a web-based document repository module that controls access to and management of the document repository.

3. The method of claim 2, further comprising:

receiving a search parameter from a communications device interfacing with the web-based document repository module to search data of the document repository index for the electronic file;

if the search parameter matches data of the document repository index, then communicating a search result to identify the electronic file matching the search parameter; and

if the search parameter does not match data of the document repository index, then communicating a message to identify the search parameter was not successfully matched.

4. The method of claim 3, further comprising:

retrieving the selected electronic file from the document repository; and

communicating the selected electronic file to the communications device.

5. The method of claim 4, wherein retrieving the selected electronic file from the document repository comprises sending a query to an internet protocol communications address.

6. The method of claim 2, further comprising providing a repository function comprising a copy function, an edit function, a delete function, a store function, a compress function, an uncompress function, a link function, a re-format function, and an administrative function for the electronic file and for the document repository index.

7. The method of claim 1, wherein the electronic file comprises at least one of a voice data format and a a dual tone multi-frequency data format.

8. The method of claim 1, wherein extracting data of the electronic file comprises creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic file was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.

9. A computer program product storing processor executable instructions for performing a method, the method comprising:

associating an electronic file to a document repository of a communications device;

extracting data of the electronic file to create a document repository index, the document repository index comprising

a text parameter of associated text data of the electronic file,

a file name parameter having at least a portion of a file name of the electronic file,

a storage location parameter associated with a storage location of the electronic file in the communications network,

a title name parameter having at least a portion era title of the electronic file,

an author parameter having a name of an author of the electronic file,

a manager parameter having a name of a manager of the author,

an editor parameter having a name of an editor of the electronic file,

a date parameter having a date associated with the electronic file,

a time parameter having a time associated with the electronic file, an audio parameter of associated audio data of the electronic file, and

a video parameter of associated video data of the electronic file;

when uploading the electronic file,

if the electronic file already exists within the document repository,

then implementing an overwrite protection function that appends a date and time to the electronic file,

such that the date and time distinguishes other similarly-named electronic files;

automatically creating an abstract of the electronic file; and

storing the document repository index to a memory device,

the document repository index facilitating access to the electronic file from another communications device,

the document repository index pointing to a subfolder within an unchangeable primary folder,

the primary folder being unchangeable as the primary folder is being used to create the index.

10. The computer program product of claim 9, further comprising instructions for communicating with a web-based document repository module that controls access to and management of the document repository.

11. The computer program product of claim 10, further comprising instructions for:

receiving a search parameter from a communications device interfacing with the document repository module to search data of the document repository index for the electronic file;

if the search parameter matches data of the document repository index, then communicating a search result to identify the electronic file matching the search parameter; and

if the search parameter does not match data of the document repository index, then communicating a message to identify the search parameter was not successflully matched.

12. The computer program product of claim 11, further comprising instructions for:

retrieving the selected electronic file from the document repository; and

communicating the selected electronic file to the communications device.

13. The computer program product of claim 10, further comprising instructions for using the document repository module to copy, edit, delete, store, compress, uncompress, link, re-format, or administer the electronic file and the document repository index.

14. The computer program product of claim 9, wherein extracting data of the electronic file comprises creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic tile was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.

15. A document repository system, comprising:

means for associating an electronic file to a document repository of a communications device;

means for extracting data of the electronic file to create a document repository index, the document repository index comprising

a text parameter of associated text data of the electronic file,

a file name parameter having at least a portion of a file name of the electronic file,

a storage location parameter associated with a storage location of the electronic file in the communications network,

a title name parameter having at least a portion of a title of the electronic file,

an author parameter having a name of an author of the electronic file,

a manager parameter having a name of a manager of the author,

an editor parameter having a name of an editor of the electronic file,

a date parameter having a date associated with the electronic file,

a time parameter having a time associated with the electronic file,

an audio parameter of associated audio data of the electronic file, and

a video parameter of associated video data of the electronic file;

when uploading the electronic file,

if the electronic file already exists within the document repository,

then implementing an overwrite protection function that appends a date and time to the electronic file,

such that the date and time distinguishes other similarly-named electronic files;

means for automatically creating an abstract of the electronic file; and

means for storing the document repository index to a memory device,

the document repository index facilitating access to the electronic file from another communications device,

the document repository index pointing to a subfolder within an unchangeable primary folder,

the primary folder being unchangeable as the primary folder is being used to create the index.

16. The system of claim 15, the communications network further comprising means for communicating with a web-based document repository module that controls access to and management of the document repository.

17. The system of claim 16, further comprising:

means for receiving a search parameter from a communications device interfacing with the web-based document repository module to search data of the document repository index for the electronic file;

if the search parameter matches data of the document repository index, then means for communicating a search result to identify the electronic file matching the search parameter; and

if the search parameter does not match data of the document repository index, then means for communicating a message to identify the search parameter was not successfully matched.

18. The system of claim 17, further comprising:

means for retrieving the selected electronic file from the document repository; and

means for communicating the selected electronic file to the communications device.

19. The system of claim 18, wherein retrieving the selected electronic file from the document repository comprises sending a query to an internet protocol communications address.

20. The system of claim 15, wherein the means for extracting data of the electronic file comprises means for creating the document repository index comprising a character count parameter describing a number of characters in the electronic file, a hidden count parameter describing a number of hidden slides in the electronic file, a print time parameter describing a time the electronic file was printed, and a paragraph parameter describing a number of paragraphs in the electronic file.