Systems and methods for storing meta-data separate from a digital asset

• US 7,680,801 B2
• Filed: 11/17/2005
• Issued: 03/16/2010
• Est. Priority Date: 11/17/2004
• Status: Active Grant

• Current Assignee: Micro Focus LLC (Open Text Corporation)
• Original Assignee: Iron Mountain Incorporated
• Inventors: Barnes, Matthew, Blumenau, Steven
• Primary Examiner(s): Breene; John E
• Assistant Examiner(s): COLAN, GIOVANNA B
• Application Number:
  US11/283,252
• Publication Number:
  US 20060106884A1
• Time in Patent Office: 1,580 Days
• Field of Search: 707/10, 707/102, 707/9, 345/744, 713/153, 705/51, 705/52, 725/88, 725/97
• US Class Current: 707/707
• CPC Class Codes: G06F 16/125 characterised by the use of retention policies retention policies for HSM systems G06F16/185
• CPC Class Codes: G06F 16/14 Details of searching files based on file metadata
• CPC Class Codes: G06F 16/182 Distributed file systems
• CPC Class Codes: G06F 21/10 Protecting distributed programs or content, e.g. vending or licensing of copyrighted material protection in video systems or pay television H04N7/16 ; Digital rights management [DRM]
• CPC Class Codes: G06F 21/16 Program or content traceability, e.g. by watermarking
• CPC Class Codes: G06F 21/6218 to a system of files or objects, e.g. local or distributed file system or database
• CPC Class Codes: G06F 2221/2101 Auditing as a secondary aspect
• CPC Class Codes: G06F 2221/2135 Metering
• CPC Class Codes: G06F 2221/2137 Time limited access, e.g. to a computer or data
• CPC Class Codes: G06F 2221/2143 Clearing memory, e.g. to prevent the data from being stolen
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: Y10S 707/913 Multimedia
• CPC Class Codes: Y10S 707/99931 Database or file accessing

Abstract

Systems and methods for managing digital assets in a distributed computing environment are described. Meta-data for the digital assets is stored separately from the digital assets. Meta-data for some of the digital assets is copied and stored at a central location. Meta-data for the digital assets is generated by clients of the system.

Claims

1. A method of managing at least one digital asset in a distributed computing environment, the method comprising:

(a) generating, by a client, an asset identification tag for a digital asset stored at the client;

(b) associating the asset identification tag with the digital asset; and

(c) storing the asset identification tag at the client, such that the asset identification tag is stored separate from the digital asset;

wherein the asset identification tag includes meta-data; and

wherein the client is constructed and arranged to;

resolve the meta-data of the asset identification tag into one of (i) unmanaged meta-data, (ii) locally managed meta-data, and (iii) records managed meta-data,

subsequently remove the meta-data from the client and not send the meta-data to a central computing device when the meta-data is resolved by the client to be unmanaged meta-data,

save the meta-data in the client and not send the meta-data to the central computing device when the meta-data is resolved by the client to be locally managed meta-data, and

save the meta-data in the client and send the meta-data to the central computing device when the meta-data is resolved by the client to be records managed meta-data.

2. The method of claim 1 further comprising transmitting a copy of the asset identification tag to a central computing device thereby notifying the central computing device of the existence of the digital asset.

3. The method of claim 1 wherein step (a) occurs after the digital asset is stored in memory of the client.

4. The method of claim 1, further comprising:

accessing, by an end-user of the client, the digital asset at the client; and

wherein step (a) occurs after the digital asset is accessed by the end-user of the client.

5. The method of claim 1 wherein the asset identification tag comprise categorization information about the digital asset.

6. The method of claim 5 wherein the categorization information is supplied by an end-user through a graphical user interface of the client.

7. The method of claim 5 wherein the categorization information is applied based on a role of a sender of an email.

8. The method of claim 5 wherein the categorization information is applied based on a role of a recipient of an email.

9. The method of claim 5 wherein the categorization is applied based on an attachment of an email.

10. The method of claim 5 wherein the categorization information is applied automatically based on the storage location of the digital asset.

11. The method of claim 10 wherein the location is another storage device.

12. The method of claim 5 wherein the categorization information comprises policy information that is applied to the digital asset.

13. The method of claim 12 wherein the policy information is supplied by an end-user through a graphical user interface of the client.

14. The method of claim 12 wherein the policy information is applied based on the storage location of the digital asset.

15. The method of claim 1 wherein the asset identification tag comprises the result of a hash function applied to the digital asset.

16. The method of claim 1 further comprising sending an instruction to the client by the central computing device when the copy of the asset identification tag is received and processed by the central computing device.

17. The method of claim 16 wherein the instruction causes the client to perform a specific action on the digital asset.

18. The method of claim 1 further comprising updating the asset identification tag when the end-user accesses or manipulates the digital asset.

19. The method of claim 18 further comprising transmitting the updated asset identification tag to the server.

20. The method of claim 1 further comprising:

suspending steps (a), (b), and (c) when a software application is installed on the client, and

resuming steps (a), (b), and (c) after the software application is installed on the client.

61. The method of claim 1 wherein the asset identification tag stored at the client includes client-unique meta-data;

and wherein the method further comprises;

receiving client-unique meta-data from multiple clients, the client-unique meta-data from each client being different,

unionizing the client-unique meta-data from the multiple clients to form unionized meta-data, the unionized meta-data being an aggregation of the client-unique meta-data from the multiple clients, and

sending the unionized meta-data to the multiple clients to enable each client to replace respective client-unique meta-data with the unionized meta-data.

64. The method of claim 1, further comprising:

identifying, by the server and other clients, the digital asset among other digital assets using the asset identification tag generated by the client.

21. A system for managing at least one digital asset in a distributed computing environment the system comprising:

(a) a server connected to a network; and

(b) a client in communication with the server, the client generating an asset identification tag for a digital asset stored on the client, associating the asset identification tag with the digital asset, and storing the asset identification tag at the client, such that the asset identification tag is stored separate from the associated digital asset;

wherein the asset identification tag includes meta-data; and

wherein the client is constructed and arranged to;

resolve the meta-data of the asset identification tag into one of (i) unmanaged meta-data, (ii) locally managed meta-data, and (iii) records managed meta-data,

subsequently remove the meta-data from the client and not send the meta-data to the server when the meta-data is resolved by the client to be unmanaged meta-data,

save the meta-data in the client and not send the meta-data to the server when the meta-data is resolved by the client to be locally managed meta-data, and

save the meta-data in the client and send the meta-data to the server when the meta-data is resolved by the client to be records managed meta-data.

22. The system of claim 21 wherein the client comprises a transmitter for transmitting a copy of the asset identification tag to the server, the server storing the digital asset.

23. The system of claim 21 further comprising a database in communication with the client, the database storing the asset identification tag.

24. The system of claim 21 further comprising a database in communication with server, the database storing the asset identification tag received by the server.

25. The system of claim 21 wherein the client generates the asset identification tag after the digital asset is stored at the client.

26. The system of claim 21 wherein the client generates the asset identification tag after the digital asset is accessed at the client.

27. The system of claim 21 wherein the asset identification tag comprises categorization information.

28. The system of claim 27 wherein the categorization information is applied based on the role of the sender of an email.

29. The system of claim 27 wherein the categorization information is applied based on the role of the receipt of the an email.

30. The system of claim 27 wherein the categorization information is applied based on the categorization of an email attachment.

31. The system of claim 27 wherein the categorization information is applied automatically based on the storage location of the digital asset.

32. The system of claim 27 wherein the categorization information comprises policy information applied to the digital asset.

33. The system of claim 32 further comprising a graphical user interface displayed to the end-user, the graphical user interface configured to permit policy information to be applied.

34. The system of claim 32 wherein the policy information is applied based on the storage location of the digital asset.

35. The system of claim 21 wherein the client further comprises a receiver configured to receive an instruction from the server.

36. The system of claim 35 wherein the instruction causes the client to perform a specified action on the digital asset.

37. The system of claim 21 wherein the client updates the asset identification tag when the end-user accesses or manipulates the digital asset.

38. The system of claim 37 wherein the client comprises a transmitter for transmitting the updated asset identification tag to the server.

39. The system of claim 21 wherein the asset identification tag comprises the result of a hash function applied to the digital asset.

40. The system of claim 21 further comprising a graphical user interface displayed to the client to allow an end-user of the client to (i) suspend the operation of the client during the installation of a software program, and (ii) resume the operation of the client after the installation of the software program.

62. The system of claim 21 wherein the asset identification tag stored at the client includes client-unique meta-data;

and wherein the server is constructed and arranged to;

receive client-unique meta-data from multiple clients, the client-unique meta-data from each client being different,

unionize the client-unique meta-data from the multiple clients to form unionized meta-data, the unionized meta-data being an aggregation of the client-unique meta-data from the multiple clients, and

send the unionized meta-data to the multiple clients to enable each client to replace respective client-unique meta-data with the unionized meta-data.

65. The system of claim 21 wherein the server and other clients are constructed and arranged to identify the digital asset among other digital assets using the asset identification tag generated by the client.

41. A computer readable storage medium having instructions executable by a processor to cause the management of at least one digital asset in a distributed computing environment, the computer readable storage medium comprising:

(a) instructions to generate an asset identification tag for a digital asset stored at a client computing device within a distributed computing environment;

(b) instructions to associate the asset identification tag with the digital asset; and

(c) instructions to store the asset identification tag at the client computing device, such that the asset identification tag is stored separate from the digital asset;

wherein the asset identification tag includes meta-data; and

wherein the computer readable storage medium further comprises instructions to;

resolve, by the client computing device, the meta-data of the asset identification tag into one of (i) unmanaged meta-data, (ii) locally managed meta data, and (iii) records managed meta-data,

subsequently remove the meta-data from the client computing device and not send the meta-data to a central computing device when the meta-data is resolved by the client computing device to be unmanaged meta-data,

save the meta-data in the client computing device and not send the meta-data to the central computing device when the meta-data is resolved by the client computing device to be locally managed meta-data, and

save the meta-data in the client computing device and send the meta-data to a server when the meta-data is resolved by the client computing device to be records managed meta-data.

42. The computer readable storage medium of claim 41 further comprising instructions to transmit a copy of the asset identification tag to a central computing device within the distributed computing environment thereby notifying the central computing device of the existence of the digital asset.

43. The computer readable storage medium of claim 41 wherein step (a) is executed after the digital asset is stored in memory of the client computing device.

44. The computer readable storage medium of claim 41, further comprising:

instructions to provide, to an end-user of the client computing device, access to the digital asset; and

wherein the instructions to generate the asset identification tag at the client computing device are executed after the digital asset is accessed by the end-user of the client computing device.

45. The computer readable storage medium of claim 41 wherein the instructions to generate an asset identification tag comprise instructions to apply categorization information about the digital asset.

46. The computer readable storage medium of claim 45 wherein the categorization information is supplied by an end-user through a graphical user interface of the client computing device.

47. The computer readable storage medium of claim 45 wherein the categorization information is applied based on a role of a sender of an email.

48. The computer readable storage medium of claim 45 wherein the categorization information is applied based on a role of a recipient of an email.

49. The computer readable storage medium of claim 45 wherein the categorization is applied based on an attachment of an email.

50. The computer readable storage medium of claim 45 wherein the categorization information is applied automatically based on the storage location of the digital asset.

51. The computer readable storage medium of claim 50 wherein the location is another storage device.

52. The computer readable storage medium of claim 45 wherein the categorization information comprises policy information that is applied to the digital asset.

53. The computer readable storage medium of claim 52 wherein the policy information is supplied by an end-user through a graphical user interface of the client computing device.

54. The computer readable storage medium of claim 52 wherein the policy information is applied based on the storage location of the digital asset.

55. The computer readable storage medium of claim 41 wherein the instructions to generate the asset identification tag comprises instructions to generate the result of a hash function to apply to the digital asset.

56. The computer readable storage medium of claim 45 further comprising instructions to send an instruction to the client computing device by the central computing device when the copy of the asset identification tag is received and processed by the central computing device.

57. The computer readable storage medium of claim 56 wherein the instruction causes the client computing device to perform a specific action on the digital asset.

58. The computer readable storage medium of claim 41 further comprising instructions to update the asset identification tag when the end-user accesses or manipulates the digital asset.

59. The computer readable storage medium of claim 58 further comprising instructions to transmit the updated asset identification tag to the server.

60. The computer readable storage medium of claim 41 further comprising instructions to suspend steps (a), (b), and (c) when a software application is installed on the client computing device.

63. The computer readable storage medium of claim 41 wherein the asset identification tag stored at the client computing device includes client-unique meta-data;

and wherein the computer readable storage medium further comprises instructions to;

receive, by the central computing device, client-unique meta-data from multiple client computing devices, the client-unique meta-data from each client computing device being different,

unionize, by the central computing device, the client-unique meta-data from the multiple client computing devices to form unionized meta-data, the unionized meta-data being an aggregation of the client-unique meta-data from the multiple clients, and

send, from the central computing device, the unionized meta-data to the multiple client computing devices to enable each client computing device to replace respective client-unique meta-data with the unionized meta-data.

66. The computer readable storage medium of claim 41 wherein the asset identification tag generated by the client computing device computer is constructed and arranged to identify, to the server and other client computing devices, the digital asset among other digital assets.