System and method for payer (buyer) defined electronic invoice exchange

• US 7,689,482 B2
• Filed: 05/24/2002
• Issued: 03/30/2010
• Est. Priority Date: 05/24/2002
• Status: Active Grant

• Current Assignee: JP Morgan Chase Bank, N.A. (JP Morgan Chase & Co)
• Original Assignee: JP Morgan Chase Bank, N.A. (JP Morgan Chase & Co)
• Inventors: Moore, Robert, McRae, Xuan (Sunny), Lam, Duc, Shanbhogue, Ramnath, Kan, Immanuel
• Primary Examiner(s): Frenel; Vanel
• Application Number:
  US10/155,840
• Publication Number:
  US 20030220855A1
• Time in Patent Office: 2,867 Days
• Field of Search: 705/34, 705/28, 705/22, 705/35
• US Class Current: 705/34
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 30/04 Billing or invoicing

Abstract

A method of implementing buyer and seller transactions is provided. A set of rules for accepting information into a document is received from the buyer. Also defined is the form of the presentation of an interface to the seller for creating the seller'"'"'s invoice. The seller also receives address information from the buyer. The rules for accepting information, the rules regarding presentation and the address information are stored in a storage resource. The rules regarding presentation are accessed from the storage resource, and an interface is presented to the seller based on those rules. The rules for accepting information are accessed from the storage resource, and information for the document based on those rules is accepted through the interface. The address information is accessed from the storage resource, and the document with the accepted information is sent to the buyer.

Claims

1. A computer implemented method for effecting a transaction between a buyer and a seller comprising:

defining a set of fields for the seller'"'"'s invoice in a computer database;

defining an invoice format based on a subset of the set of fields selected by the buyer;

based on selection received in a system associated with the buyer, defining a set of rules for accepting information into respective fields of the invoice, wherein one of the rules determines whether a party to whom funds are to be paid is able to input information into the invoice;

accepting information from the seller for fields of the invoice based on the rules;

notifying the seller if information provided by the seller is not acceptable based on the rules;

providing to the buyer the invoice with the accepted information; and

effecting electronic payment from the buyer to the seller based on the invoice.

2. The method of claim 1, the rules including whether the information is within a particular range of values from corresponding fields in a purchase order under which items associated with the invoice were ordered.

3. The method of claim 2, wherein the ranges includes a price tolerance.

4. The method of claim 1, wherein certain information that is not acceptable is not included in the invoice.

5. The method of claim 1, including selectably allowing for information that is not acceptable to be (a) included in the invoice upon providing a warning to the seller or (b) not included in the invoice.

6. The method of claim 1, the rules including whether the information for at least a particular field is according to a particular format.

7. The method of claim 1, including selecting the rules from among validation of:

whether a field has legal or illegal characters;

whether a field has an integer value;

whether a field has a zero value;

the number of decimal places in a field;

the range of number in a field;

whether a field has a currency amount;

whether a field has a negative value;

whether a value of a field is within a particular range;

whether a field has a representation of a date value;

whether a date in a field is in a particular range;

whether a field has a representation of a state;

whether a field has a representation of a particular set of states;

whether a field has a representation of a postal code;

whether a field has a representation of an e-mail address;

whether a field has a representation of a telephone number;

whether a field has a representation of a payment term code;

whether a field has a representation of a SKU catalog number;

whether a field has a representation of a cost center; and

whether a field has a representation of a department.

8. The method of claim 1, wherein at least a rule among the rules has a first requirement depending on a first condition and a second requirement depending on a second condition.

9. The method of claim 1, including defining the invoice format based on a purchase order of the buyer.

10. The method of claim 1, including accepting the information from the seller through a web form.

11. The method of claim 1, including accepting the information from the seller through a file.

12. The method of claim 11, wherein the file comprises a comma separated value (CSV) file.

13. The method of claim 11, wherein the file comprises an electronic data interchange (EDI) formatted file.

14. The method of claim 1, including differently displaying the invoice format to different sellers based on membership of the sellers in groups defined by the buyer.

15. A computer implemented system for effecting a transaction between a buyer and a seller comprising:

a first server accessible by a buyer that includes,

logic that defines an invoice format based on a set of fields selected by the buyer and logic that, based on a selection received in the first server, defines a set of rules for accepting information into respective fields of the invoice, wherein one of the rules determines whether a party to whom funds are to be paid is able to input information into the invoice; and

a second server accessible by the seller that includes,

logic that accepts information from the seller for fields of the invoice based on the rules, logic that notifies the seller if information provided by the seller is not acceptable based on the rules and logic that provides the invoice to the buyer with the accepted information; and

logic that effects electronic payment from the buyer to the seller based on the invoice through communication between the first and second servers.

16. The system of claim 15, the rules including whether the information is within a particular range of values from corresponding fields in a purchase order under which items associated with the invoice were ordered.

17. The system of claim 16, wherein the ranges include a price tolerance.

18. The system of claim 15, the rules including a conditional rule that requires a particular input depending on a particular condition.

19. The system of claim 18, wherein the condition comprises the value of another field.

20. The system of claim 18, wherein the condition comprises the identity of the seller.

21. A computer implemented method of effecting transactions between a buyer and a seller, the method comprising:

receiving from the buyer a set of rules for accepting information into a document from the seller, rules regarding presentation of an interface to the seller for creating the seller'"'"'s invoice and address information for shipping to and billing the buyer, and a rule for which determines whether a party to whom funds are to be paid is able to input information into the invoice;

storing the rules for accepting information, the rules regarding presentation and the address information in a computer database;

accessing the rules regarding presentation from the storage resource, and presenting an interface to the seller based on the accessed rules regarding presentation;

accessing the rules for accepting information from the computer database, and

accepting, through the interface, information for the document based on the accessed rules for accepting information; and

accessing the address information from the computer database, and sending the document with the accepted information to the buyer based on the accessed address information.

22. The method of claim 21, wherein the document comprises an invoice.

23. The method of claim 21, including,

receiving from the buyer a selection of status information regarding a transaction between the buyer and the seller may be exposed to the seller;

and

exposing the selected status information to the seller as the transaction reaches the respective status.

24. The method of claim 23, wherein the status information includes status of processing associated with the transaction in an enterprise resource planning (ERP) system of the buyer.

25. The method of claim 24, including transforming status information from the enterprise resource planning system to status relevant to the transaction based on additional information and exposing the exposed status information to the seller.

26. The method of claim 21, including receiving a selection from the buyer of different approaches for processing different types of documents;

and

based on the type of document received from the seller, processing the document received based on the selected approach.

27. The method of claim 26, wherein the approaches includes rules for routing and receiving approval for the document in the buyer'"'"'s organization.

28. The method of claim 26, wherein the approaches includes rules for resolving disputes with the seller regarding document.

29. The method of claim 26, wherein the approaches includes rules for editing the document.

30. The method of claim 21, including receiving from the buyer particular data regarding the transaction, and accepting information from the seller for the document based on the specific data.

31. The method of claim 30, wherein the particular data includes a set of one or more replacement items that may be provided for an item ordered.

32. The method of claim 30, wherein the particular data includes tolerances for values that maybe entered by the seller for particular fields in the document.

33. The method of claim 32, wherein the tolerances are based on aspects of a purchase order submitted by the buyer to the seller.

34. The method of claim 21, including receiving a mapping from the seller between items in the document and other information not in the document.

35. The method of claim 34, including displaying the mapped information to the seller.

36. The method of claim 21, including automatically adding information to the document from a purchase order received from the buyer for the transaction.

37. The method of claim 21, including receiving from the buyer, for different types of documents,

different sets of rules a set of rules for accepting information into an document from the seller and

different sets of rules regarding presentation of an interface to the seller for creating the seller'"'"'s invoice.

38. The method of claim 21, including receiving from the buyer, for different types of documents, different address information for shipping to and billing the buyer.

39. The method of claim 21, including receiving from the buyer, for different sets of sellers,

different sets of rules for accepting information into an document from the respective different sets of sellers, different sets of rules regarding presentation of an interface to the different sets of sellers for creating the sellers'"'"' invoices and different address information for shipping to and billing the buyer.

40. A computer implemented method of effecting transactions between a buyer and a seller, the method comprising:

receiving from the buyer a set of rules for accepting information into a document from the seller and address information for shipping to and billing the buyer, wherein one of the rules determines whether a party to whom funds are to be paid is able to input information into the invoice;

storing the rules for accepting information and the address information in a computer database;

accessing the rules for accepting information from the computer database,

and automatically accepting, from file provided by the seller, information for the document based on the accessed rules for accepting information; and

accessing the address information from the storage resource, and sending the document with the accepted information to the buyer based on the accessed address information.

41. The method of claim 40, wherein the document comprises an invoice.

42. The method of claim 40, wherein the file comprises comma separated value (CSV) data.

43. The method of claim 40, wherein the file comprises electronic data interchange (EDI) data.

44. The method of claim 40, wherein the file comprises of standard Extensible Markup Language (XML) data.