System and method for electronically managing remote review of documents

• US 7,698,298 B2
• Filed: 07/02/2004
• Issued: 04/13/2010
• Est. Priority Date: 07/03/2003
• Status: Active Grant

• Current Assignee: Conduent Business Services, LLC (Conduent, Inc.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Gruskin, Michael A., Ciaramitaro, Barbara L., Wolfe, Edward C.
• Primary Examiner(s): Fleurantin; Jean B.
• Assistant Examiner(s): MYINT, DENNIS Y
• Application Number:
  US10/884,010
• Publication Number:
  US 20050004950A1
• Time in Patent Office: 2,111 Days
• Field of Search: 705/1, 707/513, 707/104.1, 707/100, 707/3
• US Class Current: 1/1
• CPC Class Codes: G06Q 10/10 Office automation; Time management

Abstract

A system and method are provided for electronically managing remote review of documents that are stored on a central repository. The remote review system advantageously enables a remote reviewer, lacking repository access, to remotely review and record decisions in respect to documents stored in the repository and then electronically integrate those remotely made decisions back into the repository. In this way, the inventive system and method promotes efficiency and consistency in responding to document requests for legal purposes.

Claims

1. A system for electronically managing remote review of documents for legal purposes, comprising:

a repository of electronically stored documents;

a host system comprising;

an export tool configured to export one or more of the documents for remote review by a reviewer lacking access to the repository; and

an import tool configured to import designations of the reviewer back into the repository thereby enabling electronic integration of remotely made decisions into the repository; and

a portable storage device including instructions for executing an electronic decision tool for remote use by the reviewer, the decision tool configured to enable the reviewer to electronically designate discovery categorizations or discovery treatments of the documents, the designated discovery categorizations or discovery treatments assisting a disclosing party receiving a discovery request for document production from a requesting party in identifying documents to be produced to the requesting party in response to the discovery request for document production, such that privileged document content is protected from inadvertent production and waiver of at least one of attorney client privilege and attorney work product doctrine;

the electronic decision tool electronically recording designated discovery categories or discovery treatments and creating an electronic file of the designated discovery categories or discovery treatments, the electronic file of the designated discovery categories or discovery treatments being a stand-alone file independent of the documents and electronic copies of the documents.

2. The system of claim 1 wherein the electronic decision tool further includes electronic copies of the documents thereby enabling the reviewer to electronically review the documents with the decision tool without having access to the documents in the repository.

3. The system of claim 1 wherein the electronic decision tool further includes a list of discovery categorizations or discovery treatments.

4. The system of claim 3 wherein the electronic decision tool further includes a selection tool configured to electronically record designated discovery categories or discovery treatments from the list.

5. The system of claim 1 wherein the import tool is further configured to identify discrepancies between prior designated discovery categories or discovery treatments and present designated discovery categories or discovery treatments.

6. The system of claim 5 wherein the repository further includes the prior designated discovery categories or discovery treatments.

7. The system of claim 1 wherein the system includes a report tool configured to enable a system user to run one or more reports related to the designated discovery categories or discovery treatments the documents.

8. The system of claim 1 wherein the discovery categorizations includes at least one of privileged, partially privileged, proposed for privileged, non-privileged, and protected.

9. The system of claim 8 wherein protected includes at least one of confidential or proprietary.

10. The system of claim 1 wherein discovery treatments includes at least one of produce and do not produce.

11. The system of claim 1 wherein the reviewer is a human.

12. The system of claim 1 wherein the electronic-file includes fields that match with corresponding fields in document records related to the documents.

13. A method for electronically managing remote review of documents for legal purposes, comprising:

electronically storing documents in a repository;

exporting one or more of the documents for remote review by a reviewer lacking access to the repository;

importing designations of the reviewer back into the repository thereby enabling electronic integration of remotely made decisions into the repository; and

electronically designating discovery categorizations or discovery treatments of the documents remotely, the designated discovery categorizations or discovery treatments assisting a disclosing party receiving a discovery request for document production from a requesting party in identifying documents to be produced to the requesting party in response to the discovery request for document production, such that privileged document content is protected from inadvertent production and waiver of at least one of attorney client privilege and attorney work product doctrine;

the electronic decision tool electronically recording designated discovery categories or discovery treatments and creating an electronic file of the designated discovery categories or discovery treatments, the electronic file of the designated discovery categories or discovery treatments being a stand-alone file independent of the documents and electronic copies of the documents.

14. The method of claim 13 further comprising electronically reviewing the documents without having access to the documents in the repository.

15. The method of claim 13 further comprising identifying discrepancies between prior designated discovery categories or discovery treatments and present designated discovery categories or discovery treatments.

16. The method of claim 13 generating one or more reports related to the designated discovery categories or discovery treatments the documents.

17. The method of claim 13 wherein the electronic-file includes fields that match with corresponding fields in document records related to the documents.

18. A storage medium encoded with machine-readable computer program code for performing a method for electronically managing remote review of documents for legal purposes, the method comprising:

electronically storing documents in a repository;

exporting one or more of the documents for remote review by a reviewer lacking access to the repository;

importing designations of the reviewer back into the repository thereby enabling electronic integration of remotely made decisions into the repository; and

electronically designating discovery categorizations or discovery treatments of the documents remotely, the designated discovery categorizations or discovery treatments assisting a disclosing party receiving a discovery request for document production from a requesting party in identifying documents to be produced to the requesting party in response to the discovery request for document production, such that privileged document content is protected from inadvertent production and waiver of at least one of attorney client privilege and attorney work product doctrine;

the electronic decision tool electronically recording designated discovery categories or discovery treatments and creating an electronic file of the designated discovery categories or discovery treatments, the electronic file of the designated discovery categories or discovery treatments being a stand-alone file independent of the documents and electronic copies of the documents.

19. The storage medium of claim 18 wherein the method further comprises electronically reviewing the documents without having access to the documents in the repository.

20. The storage medium of claim 18 wherein the method further comprises identifying discrepancies between prior designated discovery categories or discovery treatments and present designated discovery categories or discovery treatments.

21. The storage medium of claim 18 wherein the electronic-file includes fields that match with corresponding fields in document records related to the documents.

22. A system for electronically managing remote review of documents for legal purposes, the system comprising:

a repository of electronically stored documents;

a host system including;

an export tool, the export tool configured to export;

one or more of the documents for remote review by a reviewer lacking access to the repository; and

an electronic decision tool for remote use by the reviewer and configured to enable the reviewer to electronically designate discovery categorizations or discovery treatments of the documents, the designated discovery categorizations or discovery treatments assisting a disclosing party receiving a discovery request for document production from a requesting party in identifying documents to be produced to the requesting party in response to a discovery request for document production, such that privileged document content is protected from inadvertent production and waiver of at least one of attorney client privilege and attorney work product doctrine; and

an import tool configured to import designations of the reviewer back into the repository thereby enabling electronic integration of remotely made decisions into the repository;

the electronic decision tool electronically recording designated discovery categories or discovery treatments and creating an electronic file of the designated discovery categories or discovery treatments, the electronic file of the designated discovery categories or discovery treatments being a stand-alone file independent of the documents and electronic copies of the documents.

23. The system of claim 22 wherein the electronic-file includes fields that match with corresponding fields in document records related to the documents.