Systems and methods for unioning different taxonomy tags for a digital asset

• US 7,716,191 B2
• Filed: 11/17/2005
• Issued: 05/11/2010
• Est. Priority Date: 11/17/2004
• Status: Expired due to Fees

• Current Assignee: Micro Focus LLC (Open Text Corporation)
• Original Assignee: Iron Mountain Incorporated
• Inventors: Barnes, Matthew, Blumenau, Steven
• Primary Examiner(s): Breene; John E
• Assistant Examiner(s): COLAN, GIOVANNA B
• Application Number:
  US11/283,246
• Publication Number:
  US 20060106814A1
• Time in Patent Office: 1,636 Days
• Field of Search: 705/39, 705/35, 705/64, 705/59, 705/63, 705/52, 707/104.1, 707/100, 707/101, 707/3, 725/97, 718/100, 709/206, 713/153
• US Class Current: 707/694
• CPC Class Codes: G06F 16/125 characterised by the use of retention policies retention policies for HSM systems G06F16/185
• CPC Class Codes: G06F 16/14 Details of searching files based on file metadata
• CPC Class Codes: G06F 16/182 Distributed file systems
• CPC Class Codes: G06F 21/10 Protecting distributed programs or content, e.g. vending or licensing of copyrighted material protection in video systems or pay television H04N7/16 ; Digital rights management [DRM]
• CPC Class Codes: G06F 21/16 Program or content traceability, e.g. by watermarking
• CPC Class Codes: G06F 21/6218 to a system of files or objects, e.g. local or distributed file system or database
• CPC Class Codes: G06F 2221/2101 Auditing as a secondary aspect
• CPC Class Codes: G06F 2221/2135 Metering
• CPC Class Codes: G06F 2221/2137 Time limited access, e.g. to a computer or data
• CPC Class Codes: G06F 2221/2143 Clearing memory, e.g. to prevent the data from being stolen
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: Y10S 707/913 Multimedia
• CPC Class Codes: Y10S 707/99931 Database or file accessing

Abstract

Systems and methods for managing digital assets in a distributed computing environment are described. Meta-data for the digital assets is stored separately from the digital assets. Meta-data for some of the digital assets is copied and stored at a central location. Meta-data for the digital assets is generated by clients of the system.

Claims

1. A method of setting a categorization for a digital asset in a distributed computing environment, the method comprising:

(a) receiving, from a first computing device, an asset identification tag and a first taxonomy tag having a first categorization associated with a digital asset;

(b) receiving, from a second computing device, the asset identification tag and a second taxonomy tag having a second categorization associated with the digital asset;

(c) comparing a first policy associated with the first taxonomy tag and a second policy associated with the second taxonomy tag;

(d) selecting, based in part on a result of the comparison of the first and second policy, one of the first taxonomy tag and the second taxonomy tag to associate with the digital asset as the active taxonomy tag, wherein selecting one of the first taxonomy tag and the second taxonomy tag to associate with the digital asset as the active taxonomy tag includes;

unionizing the first taxonomy tag received from the first computing device and the second taxonomy tag received from the second computing device to form a unionized taxonomy tag as the active taxonomy tag, the first taxonomy tag and the second taxonomy tag being present within the unionized taxonomy tag,

ranking the first policy relative to the second policy, and

identifying (i) the first categorization of the first taxonomy tag as the categorization of the digital asset when the first policy is ranked ahead of the second policy and (ii) the second categorization of the second taxonomy tag as the categorization of the digital asset when the second policy is ranked ahead of the first policy;

(e) deleting the first taxonomy tag from the first computing device and saving, on the first computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the first taxonomy tag; and

(f) deleting the second taxonomy tag from the second computing device and saving, on the second computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the second taxonomy tag.

2. The method of claim 1 wherein selecting comprises selecting the taxonomy tag that allows the fewest end-users access to the digital asset.

3. The method of claim 1 wherein selecting comprises selecting the taxonomy tag that allows the largest end-users access to the digital asset.

4. The method of claim 1 wherein selecting comprises selecting the taxonomy tag that allows the fewest actions to be performed on the digital asset.

5. The method of claim 1 wherein selecting comprises selecting the taxonomy tag that allows the most actions to be performed on the digital asset.

6. The method of claim 1 wherein selecting comprises selecting the taxonomy tag that has the earliest creation date.

7. The method of claim 1 wherein steps (a), (b), (c) and (d) are performed by a server of a distributed computing environment.

8. The method of claim 1 wherein steps (a), (b), (c) and (d) are performed by a client of a distributed computing environment.

27. The method of claim 1 wherein the first categorization is more restrictive than the second categorization, and wherein the method further comprises:

enforcing the first categorization which is more restrictive than the second categorization to allow the fewest number of end-users to access the digital asset and to permit the fewest number of actions on the digital asset.

28. The method of claim 1 wherein the first categorization is more restrictive than the second categorization, and wherein the method further comprises:

enforcing the second categorization which is less restrictive than the first categorization to allow the largest number of end-users to access the digital asset and to permit the largest number of actions on the digital asset.

29. The method of claim 1 wherein the first categorization defines a first document retention timeframe;

wherein the second categorization defines a second document retention timeframe which is shorter than the first document retention timeframe; and

wherein the method further comprises;

enforcing the first categorization defining the first document retention timeframe over the second categorization defining the second document retention timeframe to resolve a retention policy conflict between the first and second categorizations.

30. The method of claim 1, further comprising:

replacing any copy of the first taxonomy tag and any copy of the second first taxonomy tag residing in a central repository of taxonomy tags with the unionized taxonomy tag.

31. The method of claim 1, further comprising:

based on the unionized taxonomy tag in place of the first and second taxonomy tags, imposing an access limitation which restricts user access to the digital asset.

32. The method of claim 31 wherein imposing the access limitation which restricts user access to the digital asset includes:

modifying a degree of access limitation to the digital asset based on a change in location of the digital asset within the distributed computing environment.

33. The method of claim 1 wherein (e) deleting the first taxonomy tag from the first computing device and saving, on the first computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the first taxonomy tag;

and (f) deleting the second taxonomy tag from the second computing device and saving, on the second computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the second taxonomy tag include;

propagating the unionized taxonomy tag from a server of the distributed computing environment to the first and second computing devices, the unionized taxonomy tag including audit information which forms at least part of an audit history of the digital asset.

34. The system of claim 1 wherein the third computing device is further constructed and arranged to:

impose an access limitation which restricts user access to the digital asset based on the unionized taxonomy tag in place of the first and second taxonomy tags.

35. The system of claim 34 wherein the third computing device, when imposing the access limitation which restricts user access to the digital asset, is constructed and arranged to:

modify a degree of access limitation to the digital asset based on a change in location of the digital asset within the distributed computing environment.

37. The computer readable storage medium of claim 34 wherein the instructions to impose the access limitation which restricts user access to the digital asset include:

instructions to modify a degree of access limitation to the digital asset based on a change in location of the digital asset within the distributed computing environment.

9. A system for setting a categorization for a digital asset in a distributed computing environment, the system comprising:

(a) a first computing device transmitting via a network, an asset identification tag and a first taxonomy tag having a first categorization associated with a digital asset;

(b) a second computing device transmitting via the network, the asset identification tag and a second taxonomy tag having a second categorization associated with the digital asset; and

(c) a third computing device in communication with the network that;

receives the first taxonomy tag and the second taxonomy tag,

compares a first policy associated with the first taxonomy tag and a second policy associated with the second taxonomy tag, and

selects, based in part on a result of the comparison of the first and second policy, one of the first taxonomy tag and the second taxonomy tag as the active taxonomy tag, wherein the third computing device, when selecting one of the first taxonomy tag and the second taxonomy tag to associate with the digital asset as the active taxonomy tag, is constructed and arranged to;

unionize the first taxonomy tag received from the first computing device and the second taxonomy tag received from the second computing device to form a unionized taxonomy tag as the active taxonomy tag, the first taxonomy tag and the second taxonomy tag being present within the unionized taxonomy tag,

rank the first policy relative to the second policy, and

identify (i) the first categorization of the first taxonomy tag as the categorization of the digital asset when the first policy is ranked ahead of the second policy and (ii) the second categorization of the second taxonomy tag as the categorization of the digital asset when the second policy is ranked ahead of the first policy,

direct deletion of the first taxonomy tag from the first computing device and save, on the first computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the first taxonomy tag, and

direct deletion of the second taxonomy tag from the second computing device and save, on the second computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the second taxonomy tag.

10. The system of claim 9 wherein the third computing device comprises the first computing device.

11. The system of claim 9 wherein the third computing device comprises the second computing device.

12. The system of claim 9 wherein the third computing device selects the taxonomy tag that allows the fewest end-users access to the digital asset.

13. The system of claim 9 wherein the third computing device selects the taxonomy tag that allows the largest end-users access to the digital asset.

14. The system of claim 9 wherein the third computing device selects the taxonomy tag that allows the fewest actions to be performed on the digital asset.

15. The system of claim 9 wherein the third computing device selects taxonomy tag that allows the most actions to be performed on the digital asset.

16. The system of claim 9 wherein the third computing device selects a taxonomy tag that has an earlier creation date than another taxonomy tag.

17. The system of claim 9 wherein the third computing device is a server within a distributed computing environment.

18. The system of claim 9 wherein the third computing device is a client within a distributed computing environment.

19. A computer readable storage medium having instructions stored in a non-volatile manner which are executable by a processor to set a categorization for a digital asset in a distributed computing environment, the computer readable storage medium comprising:

(a) instructions to receive, from a first computing device, an asset identification tag and a first taxonomy tag having a first categorization associated with a digital asset;

(b) instructions to receive, from a second computing device, the asset identification tag and a second taxonomy tag having a second categorization associated with the digital asset;

(c) instructions to compare a first policy associated with the first taxonomy tag and a second policy associated with the second taxonomy tag; and

(d) instructions to select, based in part on a result of the comparison of the first and second policy, one of the first taxonomy tag and the second taxonomy tag to associate with the digital asset as the active taxonomy tag, wherein the instructions to select one of the first taxonomy tag and the second taxonomy tag to associate with the digital asset as the active taxonomy tag include;

instructions to unionize the first taxonomy tag received from the first computing device and the second taxonomy tag received from the second computing device to form a unionized taxonomy tag as the active taxonomy tag, the first taxonomy tag and the second taxonomy tag being present within the unionized taxonomy tag,

instructions to rank the first policy relative to the second policy, and

instructions to identify (i) the first categorization of the first taxonomy tag as the categorization of the digital asset when the first policy is ranked ahead of the second policy and (ii) the second categorization of the second taxonomy tag as the categorization of the digital asset when the second policy is ranked ahead of the first policy,

(e) instructions to direct deletion of the first taxonomy tag from the first computing device and save, on the first computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the first taxonomy tag, and

(f) instructions to direct deletion of the second taxonomy tag from the second computing device and save, on the second computing device, the unionized taxonomy tag as the active taxonomy tag associated with the digital asset in place of the second taxonomy tag.

20. The computer readable storage medium of claim 19 wherein the instructions to select comprise instructions to select the taxonomy tag that allows the fewest end-users access to the digital asset.

21. The computer readable storage medium of claim 19 wherein the instructions to select comprise instructions to select the taxonomy tag that allows the largest end-users access to the digital asset.

22. The computer readable storage medium of claim 19 wherein the instructions to select comprise instructions to select the taxonomy tag that allows the fewest actions to be performed on the digital asset.

23. The computer readable storage medium of claim 19 wherein the instructions to select comprise instructions to select the taxonomy tag that allows the most actions to be performed on the digital asset.

24. The computer readable storage medium of claim 19 wherein the instructions to select comprise instructions to select a taxonomy tag that has an earlier creation date than another taxonomy tag.

25. The computer readable storage medium of claim 19 wherein the instructions are executed by a server within a distributed computing environment.

26. The computer readable storage medium of claim 19 wherein the instructions are executed by a client within a distributed computing environment.

36. The computer readable storage medium of claim 19, further comprising:

instructions to impose an access limitation which restricts user access to the digital asset based on the unionized taxonomy tag in place of the first and second taxonomy tags.