System and method for enabling records management
First Claim
1. A method for managing a retention period for electronic content data, the method on a server comprising:
- receiving, at a records manager system on a first information processing system, a set of electronic content data from a content provider, wherein the content provider has assigned a first set of usage policies to the set of electronic content data;
determining, by the records manager system, a second usage policy based on a retention period defined for the set of electronic content data by the records manager system;
instructing, by the records manager system, a digital rights manager system on a second information processing system to protect each of the plurality of electronic content data in the set of electronic content data with the second set of usage policies by replacing the first set of usage policies with the second set of usage policies, wherein the second set of usage policies includes usage information and a retention period, which is governed by the records manager system;
storing, by the records manager system, a copy of the set of electronic content data that is to be protected by the digital rights manager system in a content manager system according to the retention period defined for the set of electronic content data;
determining, by the records manager system that the retention period defined for the set of electronic content data has expired;
deleting, by the records manager system, the set of electronic content from the content manager system in response to the retention period defined for the set of electronic content data having expired; and
instructing, by the records manager system, the digital rights manager system, to update the second set of usage policies in response to the set of electronic content being deleted from the content manager system so that access to the set of electronic content data is denied.
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0 Petitions
Accused Products
Abstract
A system, method, and computer program product for managing a retention period for electronic content data are disclosed. The method includes running a records manager system. The records manager system defines a retention period for a plurality of electronic content data. The records manager system instructs a digital rights manager system to protect each of the plurality of electronic content data. Each of the plurality of electronic content data are protected with at least one usage policy for at least one of the plurality of electronic content data related to the retention period as governed by the records manager system. The defined retention period is logged, for later auditing, for each of the plurality of the electronic content data.
39 Citations
18 Claims
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1. A method for managing a retention period for electronic content data, the method on a server comprising:
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receiving, at a records manager system on a first information processing system, a set of electronic content data from a content provider, wherein the content provider has assigned a first set of usage policies to the set of electronic content data; determining, by the records manager system, a second usage policy based on a retention period defined for the set of electronic content data by the records manager system; instructing, by the records manager system, a digital rights manager system on a second information processing system to protect each of the plurality of electronic content data in the set of electronic content data with the second set of usage policies by replacing the first set of usage policies with the second set of usage policies, wherein the second set of usage policies includes usage information and a retention period, which is governed by the records manager system; storing, by the records manager system, a copy of the set of electronic content data that is to be protected by the digital rights manager system in a content manager system according to the retention period defined for the set of electronic content data; determining, by the records manager system that the retention period defined for the set of electronic content data has expired; deleting, by the records manager system, the set of electronic content from the content manager system in response to the retention period defined for the set of electronic content data having expired; and instructing, by the records manager system, the digital rights manager system, to update the second set of usage policies in response to the set of electronic content being deleted from the content manager system so that access to the set of electronic content data is denied. - View Dependent Claims (2, 3, 4, 5, 6, 7, 8)
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9. A system for managing a retention period for electronic content data, the system comprising:
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a first information processing system comprising; a digital rights manager adapted to associate usage polices with a plurality of electronic content data; and at least a second information processing system communicatively coupled to the first information processing system comprising; a content manager adapted to manage a plurality of electronic content data; and a records manager communicatively coupled to the content manager and the digital rights management system, wherein the content manager system, the digital rights management system, and the records manager system are distinct and separate from each other, and where the records manager adapted to; receive, at the records manager a set of electronic content data from a content provider, wherein the content provider has assigned a first set of usage policies to the set of electronic content data; determine, by the records manager, a second usage policy based on a retention period defined for the set of electronic content data by the records manager; instruct, by the records manager, the digital rights manager to protect each of the plurality of electronic content data in the set of electronic content data with the second set of usage policies by replacing the first set of usage policies with the second set of usage policies, wherein the second set of usage policies includes usage information and a retention period, which is governed by the records manager; store, by the records manager, a copy of the set of electronic content data that is to be protected by the digital rights manager in the content manager according to the retention period defined for the set of electronic content data; determine, by the records manager that the retention period defined for the set of electronic content data has expired; delete, by the records manager, the set of electronic content from the content manager in response to the retention period defined for the set of electronic content data having expired; and instruct, by the records manager, the digital rights manager, to update the second set of usage policies in response to the set of electronic content being deleted from the content manager so that access to the set of electronic content data is denied. - View Dependent Claims (10, 11, 12, 13, 14)
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15. A computer program product for managing a retention period for electronic content data, the computer program product on a server comprising:
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a computer readable storage medium readable by the server, the computer readable storage medium instructions for performing; receiving, at a records manager system on a first information processing system, a set of electronic content data from a content provider, wherein the content provider has assigned a first set of usage policies to the set of electronic content data; determining, by the records manager system, a second usage policy based on a retention period defined for the set of electronic content data by the records manager system; instructing, by the records manager system, a digital rights manager system on a second information processing system to protect each of the plurality of electronic content data in the set of electronic content data with the second set of usage policies by replacing the first set of usage policies with the second set of usage policies, wherein the second set of usage policies includes usage information and a retention period, which is governed by the records manager system; storing, by the records manager system, a copy of the set of electronic content data that is to be protected by the digital rights manager system in a content manager system according to the retention period defined for the set of electronic content data; determining, by the records manager system that the retention period defined for the set of electronic content data has expired; deleting, by the records manager system, the set of electronic content from the content manager system in response to the retention period defined for the set of electronic content data having expired; and instructing, by the records manager system, the digital rights manager system, to update the second set of usage policies in response to the set of electronic content being deleted from the content manager system so that access to the set of electronic content data is denied. - View Dependent Claims (16, 17, 18)
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Specification