E-mail based advisor for document repositories

• US 7,756,935 B2
• Filed: 01/30/2007
• Issued: 07/13/2010
• Est. Priority Date: 01/30/2007
• Status: Expired due to Fees

• Current Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Original Assignee: Xerox Corporation (Xerox Holdings Corp.)
• Inventors: Gaucas, Dale Ellen
• Primary Examiner(s): JEAN GILLES, JUDE
• Application Number:
  US11/668,883
• Publication Number:
  US 20080183833A1
• Time in Patent Office: 1,260 Days
• Field of Search: 709/204, 709/206, 709/217, 709/207
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]

Abstract

A method is disclosed which monitors a plurality of electronic messages. Two or more electronic messages from the plurality of messages may be identified. Each identified message may contain an attachment. The attachments of the identified messages may be compared to determine a similarity score. The similarity score may be examined to determine if it exceeds a similarity threshold value. If the similarity score exceeds the similarity threshold value, a user may be notified that collaboration may be occurring. The user may also be provided automated support for porting the attachments to a document management system.

Claims

1. A method comprising:

examining a first attachment in a first message of a user;

examining a second attachment in a second message of the user, wherein the first attachment is different from the second attachment;

comparing the first attachment to the second attachment to determine if the attachments are related by determining a similarity score for the first and second attachments; and

if the comparing determines that the attachments are related based upon a comparison of the similarity score and a similarity threshold, notifying the user that a collaboration may be occurring.

2. The method of claim 1, further comprising porting at least one of the attachments to a document management system.

3. The method of claim 2, wherein the porting comprises automatically porting.

4. The method of claim 2, wherein the notifying comprises notifying the user that at least one of the attachments was ported to the document management system.

5. The method of claim 4, further comprising:

notifying one or more collaborators when at least one of the attachments was ported to the document management system.

9. The method of claim 1, wherein comparing the attachments comprises comparing at least one of:

file name, application, title, size and key word.

10. The method of claim 1, further comprising:

if the comparing determines that the attachments are related, managing the attachments in a document management system.

11. The method of claim 10, wherein managing the attachments in the document management system comprises:

creating a document identifier; and

creating a version identifier.

12. The method of claim 11, wherein the notifying comprises notifying the user that the attachments were ported to the document management system.

13. The method of claim 1, wherein the first message has been received into the user'"'"'s account.

14. The method of claim 1, wherein the first message has not yet been received into the user'"'"'s account.

15. The method of claim 1, wherein the first message has been sent from the user'"'"'s account.

16. The method of claim 1, wherein the first message and the second message are compared before entering the user'"'"'s account.

6. The method of claim l , further comprising:

comparing the first message to the second message to determine if the first message is related to the second message; and

wherein the notifying is performed only if the first message and the second message are determined to be related.

7. The method of claim 6, wherein comparing the first message to the second message comprises comparing at least one of the following data points:

information in a reference header, title, sender names and receiver names.

8. The method of claim 6, wherein comparing the first message to the second message includes determining if the messages are located in a discussion thread.

17. A method comprising:

monitoring a plurality of electronic messages;

identifying a first electronic message from the plurality of electronic messages wherein the first electronic message contains a first attachment;

identifying a second electronic message from the plurality of electronic messages wherein the second electronic message contains a second attachment and wherein the first attachment is different from the second attachment;

comparing the first attachment with the second attachment to create a pair;

determining a similarity score for the pair;

determining if the similarity score for the pair exceeds a similarity threshold value; and

if the similarity threshold value is exceeded for a predetermined number of pairs, notifying a user that collaboration may be occurring.

18. A method comprising:

monitoring a plurality of electronic messages;

identifying two or more electronic messages from the plurality of messages wherein each identified message contains an attachment such that each message contains a different attachment;

comparing the attachments of the identified messages to determine a similarity score;

determining if the similarity score exceeds a similarity threshold value; and

notifying a user that collaboration may be occurring if the similarity score exceeds the similarity threshold value.

19. The method of claim 18, wherein the notifying step occurs only if the number of attachments having a similarity score that exceeds the similarity threshold value is more than an attachment threshold value.

20. The method of claim 19, further comprising porting at least one of the attachments having a similarity score that exceeds the similarity threshold value.