Web linked database for tracking clinical activities and competencies and evaluation of program resources and program outcomes

• US 7,801,741 B2
• Filed: 04/02/2004
• Issued: 09/21/2010
• Est. Priority Date: 12/06/1999
• Status: Active Grant

• Current Assignee: Board of Regents of the University of Texas System (University of Texas System)
• Original Assignee: Board of Regents of the University of Texas System (University of Texas System)
• Inventors: Fracek, Stephen P. Jr., Nilsestuen, Jon O., Childers, Marilyn R.
• Primary Examiner(s): O'Connor; Gerald J.
• Assistant Examiner(s): Pauls; John A
• Application Number:
  US10/817,385
• Publication Number:
  US 20050015309A1
• Time in Patent Office: 2,363 Days
• Field of Search: 705/2, 705/4, 705/10, 235/375
• US Class Current: 705/2
• CPC Class Codes: G16H 10/20 for electronic clinical trials or questionnaires
• CPC Class Codes: G16H 40/20 for the management or administration of healthcare resources or facilities, e.g. managing hospital staff or surgery rooms
• CPC Class Codes: G16H 40/67 for remote operation

Abstract

A medical student and school program entry and/or medical professional entry, verification and tracking system is disclosed which is implemented on a computer with remote login and logoff capabilities. The system and methods utilizing the system includes login routines for medical students, medical staff, supervisors and accrediting agencies, medical discipline selection screens, protocol/procedure selection screens, data entry windows or areas associated with the protocol/procedure screens, logout routines, submission routines and polling routines.

Claims

1. A computer server having encoded thereon a system of executable routines comprising:

a GUI subsystem of executable routines for interacting with a user including input screens having data input fields, selection fields and activation buttons and output screens including data output fields;

a database subsystem of executable routines for storing, manipulating and polling data including database fields corresponding to the input data field and output data field of the GUI screens;

a logon subsystem of executable routines including user identification routines to establish user identity and user system access status;

a survey subsystem of executable routines including a plurality of surveys;

a student subsystem of executable routines including a student time clock function, a student daily log function, a student clinical competencies function and a student personal data function;

a clinician subsystem including a clinician personal daily log function, a clinician clinical competencies function and a clinician personal data function;

a staff subsystem of executable routines including a staff personal data function; and

a faculty subsystem of executable routines including a faculty personnel data function, a faculty time clock function, a faculty daily log function, a faculty clinical competencies function, a faculty summaries function and a faculty program surveys function,

where the computer server is connected to a distributed computer network selected from the group of an intranet and the Internet,

where the survey subsystem comprises an employer survey, a graduate survey, a student survey and a program personnel survey,

where the student time clock function comprises a time in clock function, a time out clock function, a view time clock records function and a generate time clock summary function, where the time in and time out functions create a unique time stamp for time in and time out and an elapsed time tied to a particular clinician and hospital or associated with a given medical protocol, procedure or rotation,

where the student daily log and student clinical competencies function comprise a view records function, a search records function, an add record function and summary function,

where the staff personal data function comprises a view records function, a search records function, an add record function, a modify record function, and a delete record function, and

where the clinician personal daily log function and clinician clinical competencies function comprises a validate student records function.

2. The system of claim 1, wherein the computer server is a computer server dedicated to entering, tracking and verifying medical student and/or medical staff patient and procedure activities.

3. The system of claim 1, wherein the network is the Internet and the system is web-based via the computer server.

4. A method implemented on a distributed computer network for entering student medical competency data comprising the step of:

providing a computer server having encoded thereon a system comprising;

a GUI subsystem of executable routines for interacting with a user including input screens having data input fields, selection fields and activation buttons and output screens including data output fields;

a database subsystem of executable routines for storing, manipulating and polling data including database fields corresponding to the input data field and output data fields of the GUI screens;

a logon subsystem of executable routines including user identification routines to establish user identity and user system access status;

a survey subsystem of executable routines including a plurality of surveys;

a student subsystem of executable routines including a student time clock function,

a student daily log function, a student clinical competencies function and a student personal data function;

a clinician subsystem including a clinician personal daily log function, a clinician clinical competencies function and a clinician personal data function;

a staff subsystem of executable routines including a staff personal data function; and

a faculty subsystem of executable routines including a faculty personnel data function, a faculty time clock function, a faculty daily log function, a faculty clinical competencies function, a faculty summaries function and a faculty program surveys function,

where the network is an intranet or the Internet,

where the survey subsystem comprises an employer survey, a graduate survey, a student survey and a program personnel survey,

where the student time clock function comprises a time in clock function, a time out clock function, a view time clock records function and a generate time clock summary function, where the time in and time out functions create a unique time stamp for time in and time out and an elapsed time tied to a particular clinician and hospital or associated with a given medical protocol, procedure or rotation,

where the student daily log and student clinical competencies function comprise a view records function, a search records function, an add record function and summary function,

where the staff personal data function comprises a view records function, a search records function, an add record function, a modify record function, and a delete record function, and

where the clinician personal daily log function and clinician clinical competencies function comprises a validate student records function

logging onto the system using the logon subsystem;

selecting a time in function which generates a unique time in stamp;

selecting a time out function after completion of a medical protocol or procedure which generates a unique time out stamp;

selecting a clinician and an area identifying an instructor and the protocol or procedure;

entering data associated with the protocol or procedure in appropriate fields in a GUI screen associated with the protocol or procedure, and

updating the time entry record.

5. The method of claim 4, further comprising the steps of:

submitting the protocol data to the database after review by a supervisor and polling the entered data.

6. The method of claim 4, wherein the computer server is a computer server connected to the network and dedicated to performing the method of claim 4.

7. The method of claim 4, wherein the network is the Internet and the system is web-based.

8. A method for documenting medical professional competency and accrediting medical schools comprising the steps of:

retrieving medical student data for each medical student from a computer server having encoded thereon a system comprising;

a GUI subsystem of executable routines for interacting with a user including input screens having data input fields, selection fields and activation buttons and output screens including data output fields;

a database subsystem of executable routines for storing, manipulating and polling data including database fields corresponding to the input data field and output data field of the GUI screens;

a logon subsystem of executable routines including user identification routines to establish user identity and user system access status;

a survey subsystem of executable routines including a plurality of surveys;

a student subsystem of executable routines including a student time clock function, a student daily log function, a student clinical competencies function and a student personal data function;

a clinician subsystem including a clinician personal daily log function, a clinician clinical competencies function and a clinician personal data function;

a staff subsystem of executable routines including a staff personal data function; and

a faculty subsystem of executable routines including a faculty personnel data function, a faculty time clock function, a faculty daily log function, a faculty clinical competencies function, a faculty summaries function and a faculty program surveys function,

where the network is an intranet or the Internet,

where the survey subsystem comprises an employer survey, a graduate survey, a student survey and a program personnel survey,

where the student time clock function comprises a student time in clock function, a student time out clock function, a student view time clock records function and a student generate time clock summary function, where the time in and time out functions create a unique time stamp for time in and time out and an elapsed time tied to a particular clinician and hospital or associated with a given medical protocol, procedure or rotation,

where the student daily log and student clinical competencies function comprise a student view records function, a student search records function, a student add record function and student summary function,

where the staff personal data function comprises a staff view records function, a staff search records function, a staff add record function, a staff modify record function, and a staff delete record function, and

where the clinician personal daily log function and clinician clinical competencies function comprises a clinician validate student records function; and

determining an accreditation score therefrom.

9. The method of claim 8, further comprising the steps of:

retrieving medical staff data for each medical staff from the system; and

determining an institution or department accreditation score therefrom.