Systems and methods for expiring digital assets based on an assigned expiration date

• US 7,814,062 B2
• Filed: 11/17/2005
• Issued: 10/12/2010
• Est. Priority Date: 11/17/2004
• Status: Expired due to Fees

• Current Assignee: Micro Focus LLC (Open Text Corporation)
• Original Assignee: Iron Mountain Incorporated
• Inventors: Barnes, Matthew, Blumenau, Steven
• Primary Examiner(s): Mahmoudi; Tony
• Assistant Examiner(s): Choi; Michele C
• Application Number:
  US11/282,464
• Publication Number:
  US 20060106883A1
• Time in Patent Office: 1,790 Days
• Field of Search: None
• US Class Current: 707/663
• CPC Class Codes: G06F 16/125 characterised by the use of retention policies retention policies for HSM systems G06F16/185
• CPC Class Codes: G06F 16/14 Details of searching files based on file metadata
• CPC Class Codes: G06F 16/182 Distributed file systems
• CPC Class Codes: G06F 21/10 Protecting distributed programs or content, e.g. vending or licensing of copyrighted material protection in video systems or pay television H04N7/16 ; Digital rights management [DRM]
• CPC Class Codes: G06F 21/16 Program or content traceability, e.g. by watermarking
• CPC Class Codes: G06F 21/6218 to a system of files or objects, e.g. local or distributed file system or database
• CPC Class Codes: G06F 2221/2101 Auditing as a secondary aspect
• CPC Class Codes: G06F 2221/2135 Metering
• CPC Class Codes: G06F 2221/2137 Time limited access, e.g. to a computer or data
• CPC Class Codes: G06F 2221/2143 Clearing memory, e.g. to prevent the data from being stolen
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: Y10S 707/913 Multimedia
• CPC Class Codes: Y10S 707/99931 Database or file accessing

Abstract

Systems and methods for managing digital assets in a distributed computing environment are described. Meta-data for the digital assets is stored separately from the digital assets. Meta-data for some of the digital assets is copied and stored at a central location. Meta-data for the digital assets is generated by clients of the system.

Claims

1. A method, performed in a computer, the computer having a storage device that stores a set of digital assets, the method comprising:

receiving a specification of a range of dates, the range of dates including a latest date, wherein receiving the specification of the range of dates includes obtaining (i) a first future date, the first future date being in the future and (ii) a second future date, the second future date being the latest date and being after the first future date, and wherein the first and second future dates define, as the range of dates, an archival time period;

assigning to each digital asset an associated expiration date;

enumerating all digital assets of the set of digital assets which have their associated expiration date falling within the specified range of dates, wherein enumerating includes flagging digital assets which are assigned expiration dates falling within the archival time period and not flagging digital assets which are not assigned expiration dates falling within the archival time period;

storing the enumerated digital assets in an archive system, wherein storing the enumerated digital assets includes;

copying the flagged digital assets to an archival storage medium of the archive system, all other digital assets which were not flagged not being copied to the archival storage medium; and

encrypting, with an encryption key, each digital asset before copying that encrypted digital asset to the archival storage medium;

preventing the enumerated digital assets from being accessed through the archive system after the latest date has transpired, wherein preventing the enumerated digital assets from being accessed includes;

destroying the encryption key after the latest date has transpired; and

instructing a user to destroy the archival storage medium; and

restoring at least one enumerated digital asset from the archive system back to the storage device before the latest date has transpired.

2. The method as in claim 1 wherein receiving the specification of the range of dates includes receiving the specification of the range of dates from the user.

3. The method as in claim 1 wherein receiving the specification of the range of dates includes receiving the specification of the range of dates from an automatically-executed archive script.

4. The method as in claim 1 wherein:

assigning to each digital asset its associated expiration date includes storing the associated expiration date within meta-data associated with that digital asset; and

enumerating includes examining the meta-data associated with each digital asset to determine the associated expiration date of that digital asset.

5. The method as in claim 1 wherein the method further includes:

receiving another specification of another range of dates, the other range of dates falling entirely subsequent to the range of dates;

enumerating all digital assets of the set of digital assets which have an associated expiration date falling within the other range of dates; and

encrypting, with another encryption key, the other encryption key being distinct from the encryption key, each enumerated digital asset within the other range of dates, and subsequently copying that encrypted digital asset to the archive system.

6. The method as in claim 1 wherein the method further includes:

receiving another specification of another range of dates, the other range of dates falling entirely subsequent to the latest date;

enumerating other digital assets of the set of digital assets which have an associated expiration date falling within the other range of dates;

storing the other enumerated digital assets having the associated expiration date falling within the other range of dates in the archive system, the enumerated digital assets and the other enumerated digital assets being stored on the same archival storage medium; and

allowing access of the other enumerated digital assets having the associated expiration date falling within the other range of dates through the archive system after the latest date.

7. The method as in claim 1 wherein storing the enumerated digital assets in the archive system is performed subsequent to enumerating all digital assets which have an associated expiration date falling within the specified range of dates.

8. The method as in claim 7 wherein the archive system is external to the computer.

9. The method as in claim 7 wherein the method further comprises deleting the enumerated digital assets from the storage device once the latest date has transpired.

10. The method as in claim 7 wherein the enumerated digital assets include user-editable documents.

11. The method as in claim 10 wherein:

the storage device is a local storage device;

the archive system is a centralized storage device; and

storing the enumerated digital assets in the archive system includes backing up the enumerated digital assets from the local storage device onto the centralized storage device.

12. The method as in claim 1 wherein:

the storage device is a local storage device;

the archive system is a centralized storage device; and

storing the enumerated digital assets in the archive system includes backing up the enumerated digital assets from the local storage device onto the centralized storage device.

13. The method as in claim 1 wherein the range of dates is a given week.