System and method for providing integrated management of electronic information

• US 7,814,134 B2
• Filed: 06/22/2004
• Issued: 10/12/2010
• Est. Priority Date: 08/10/2000
• Status: Active Grant

• Current Assignee: Gustavo Leonardos
• Original Assignee: Gustavos Leonardos
• Inventors: Leonardos, Gustavos
• Primary Examiner(s): PANNALA, SATHYANARAYA R
• Application Number:
  US10/873,775
• Publication Number:
  US 20040236775A1
• Time in Patent Office: 2,303 Days
• Field of Search: 707 1- 3, 707100-102
• US Class Current: 707/830
• CPC Class Codes: G06F 16/11 File system administration, e.g. details of archiving or snapshots file system backup G06F11/14
• CPC Class Codes: G06F 16/2228 Indexing structures
• CPC Class Codes: G06F 16/245 Query processing
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: Y10S 707/99931 Database or file accessing
• CPC Class Codes: Y10S 707/99932 Access augmentation or optimizing
• CPC Class Codes: Y10S 707/99942 Manipulating data structure, e.g. compression, compaction, compilation
• CPC Class Codes: Y10S 707/99943 Generating database or data structure, e.g. via user interface

Abstract

A system and method for managing electronic information using a computer system for one or more users, comprising creating an electronic folder and storing the folder in an electronic folder management system, creating files for the electronic folder, maintaining a collection of electronic folders and the files stored therein, and associating the electronic folders with one or more files such that each of the files may be accessed by identifying the related electronic folder.

Claims

1. A processor-implemented method for managing access to data stored in a document management system, comprising:

examining an electronic object, wherein the electronic object is configured in accordance with one of a plurality of allowed base electronic object formats;

extracting information from the electronic object based on examining the electronic object;

determining at least one indexing identifier characteristic of the electronic object using the extracted information;

determining automatically via a processor at least one relationship between the electronic object and an organizational index for the document management system, said at least one relationship determined from a dynamic system correlation including;

comparing the at least one indexing identifier characteristic of the electronic object with the organizational index; and

associating the at least one indexing identifier characteristic of the electronic object with a package identifier of a transferable package;

updating the organizational index to incorporate the at least one indexing identifier characteristic of the electronic object;

storing the electronic object in association with the transferable package having the package identifier and corresponding to the organizational index in the document management system; and

storing said at least one relationship in the document management system.

2. The method of claim 1, further comprising:

receiving the electronic object.

3. The method of claim 2, wherein the receiving of the electronic object is from an application program.

4. The method of claim 3, wherein the application program includes a word processing program, a spreadsheet program, a presentation authoring program, a multimedia authoring program, an electronic mail program, a data transfer program, and a facsimile machine.

5. The method of claim 2, wherein the receiving of the electronic object is from a user of the document management system.

6. The method of claim 1, wherein the electronic object includes content data and data that describes the electronic object.

7. The method of claim 6, wherein the examining is of the content data.

8. The method of claim 7, wherein the determining of said at least one indexing identifier characteristic is based on the content data.

9. The method of claim 6, wherein the examining is of the data that describes the electronic object.

10. The method of claim 9, wherein the determining of said at least one indexing identifier characteristic is based on the data that describes the electronic object.

11. The method of claim 1, wherein said at least one indexing identifier characteristic identifies the electronic object.

12. The method of claim 1, wherein said at least one indexing identifier characteristic uniquely identifies the electronic object.

13. The method of claim 1, wherein said at least one indexing identifier characteristic includes a classification, and a name.

14. The method of claim 1, wherein a first electronic object having a first relationship to a first entry of the organizational index links to a second electronic object having a second relationship to a second entry of the organizational index when the first entry and the second entry are the same.

15. The method of claim 14, wherein access to the first electronic object also provides access to the second electronic object.

16. The method of claim 1, wherein the organizational index includes at least one entry.

17. The method of claim 16, wherein the determining of said at least one relationship further comprises:

associating the electronic object with at least one of said at least one entry.

18. The method of claim 17, wherein access to one of said at least one entry allows access to each associated electronic object.

19. The method of claim 1, further comprising:

providing searchable/readable/writeable access to the electronic object.

20. The method of claim 1, further comprising:

creating a package for facilitating access to a plurality of electronic objects with different object formats, wherein the package is transferable by transferring the package and each of the corresponding electronic objects associated with the package or by transferring the package and the index of the corresponding electronic objects.

21. The method of claim 20, wherein the package is implemented as an internet accessible electronic object repository.

22. The method of claim 20, wherein electronic objects associated with the package are hosted on remote sites.

23. The method of claim 20, wherein the package is implemented as an client-hosted electronic object repository.

24. The method of claim 19, further comprising:

receiving an electronic object selection indicator;

retrieving a copy of the electronic object identified by the selection indicator; and

initiating a process to facilitate read/writeable access to the electric object.

25. The method of claim 24, wherein the process is an application that allows a user to view the electronic object.

26. The method of claim 24, wherein the process is an application that enables a user to modify the electronic object.

27. The method of claim 26, wherein the process is an application that enables a user to save modifications to the electronic object.

28. The method of claim 27, wherein the process is an application that enables a user to replace the original electronic object with a modified copy of the electronic object.

29. The method of claim 24, further comprising:

transmitting a copy of the electronic object to an email address or a fax recipient.

30. The method of claim 24, further comprising:

initiating an electronic object viewing process, wherein a viewing application is configured to enable a user to progressively view electronic objects with different file formats that have been associated with the package.

31. The method of claim 24, wherein a plurality of users are associated with the package identifier and each has searchable/readable/writeable access.

32. The method of claim 19, further comprising:

receiving a user-defined search term;

searching a plurality of electronic objects for electronic objects containing the search term; and

generating a sub-index configured as a search result group of all electronic objects that contain the search term.

33. The method of claim 32, further comprising:

initiating an electronic object viewing process, wherein a viewing application is configured to enable a user to progressively view electronic objects with associated with the sub-index.

34. The method of claim 32, wherein the user-defined search term corresponds to a an indexing identifier.

35. The method of claim 32, further comprising:

receiving an electronic object selection indicator;

retrieving a copy of the electronic object identified by the selection indicator; and

initiating a process to facilitate read/writeable access to the electric object.

36. A processor-implemented method for accessing and managing data in a computing environment that connects at least one user, comprising:

storing at least an indexing identifier characteristic in an organizational index for the computing environment;

storing an electronic object that includes content data;

extracting the content data from the electronic object;

determining automatically via a processor at least one relationship between the electronic object and the indexing identifier characteristic in the organizational index for the computing environment, said at least one relationship determined from a dynamic system correlation by comparing the at least one indexing identifier characteristic with the content data; and

storing said at least one relationship in the computing environment.

37. The method of claim 36, wherein said organizational index is implemented by a database management system.

38. The method of claim 36, wherein said computing environment is a document management system.

39. The method of claim 36, wherein said at least one relationship results in a “

n”

to “

m”

relation capable of accessing and managing each indexing identifier characteristic from a determination of at least one indexing identifier characteristic.

40. The method of claim 36, further comprising:

receiving the electronic object.

41. The method of claim 40, wherein the receiving of the electronic object is from an application program.

42. The method of claim 41, wherein the application program includes a word processing program, a spreadsheet program, a presentation authoring program, a multimedia authoring program, an electronic mail program, a data transfer program, and a facsimile machine.

43. The method of claim 40, wherein the receiving of the electronic object is from a user of the document management system.

44. The method of claim 36, wherein the electronic object includes content data and data that describes the electronic object.

45. The method of claim 44, wherein the examining is of the content data.

46. The method of claim 45, wherein the determining of said at least one indexing identifier characteristic is based on the content data.

47. The method of claim 44, wherein the examining is of the data that describes the electronic object.

48. The method of claim 47, wherein the determining of said at least one indexing identifier characteristic is based on the data that describes the electronic object.

49. The method of claim 36, wherein said at least one indexing identifier characteristic identifies the electronic object.

50. The method of claim 36, wherein said at least one indexing identifier characteristic uniquely identifies the electronic object.

51. The method of claim 36, wherein said at least one indexing identifier characteristic includes a classification, and a name.

52. The method of claim 36, wherein a first electronic object having a first relationship to a first entry of the organizational index links to a second electronic object having a second relationship to a second entry of the organizational index when the first entry and the second entry are the same.

53. The method of claim 52, wherein access to the first electronic object also provides access to the second electronic object.

54. The method of claim 36, wherein the organizational index includes at least one entry.

55. The method of claim 54, wherein the determining of said at least one relationship further comprises:

associating the electronic object with at least one of said at least one entry.

56. The method of claim 55, wherein access to one of said at least one entry allows access to each associated electronic object.

57. A processor-directed system for managing access to data stored in a document management system, comprising:

means to extract information from an electronic object, wherein the electronic object is configured in accordance with one of a plurality of allowed base electronic object formats;

means to determine at least one indexing identifier characteristic of the electronic object using the extracted information;

means to determine at least one relationship between the electronic object and an organizational index for the document management system, said at least one relationship determined from a dynamic system correlation including;

comparing the at least one indexing identifier characteristic of the electronic object with the organizational index; and

associating the at least one indexing identifier characteristic of the electronic object with a transferable package;

means to update the organizational index to incorporate the at least one indexing identifier characteristic of the electronic object;

means to store the electronic object in association with the transferable package corresponding to the organizational index in the document management system; and

means to store said at least one relationship in the document management system.

58. The system of claim 57, further comprising:

means to receive the electronic object.

59. The system of claim 58, wherein the receiving of the electronic object is from an application program.

60. The system of claim 59, wherein the application program includes a word processing program, a spreadsheet program, a presentation authoring program, a multimedia authoring program, an electronic mail program, a data transfer program, and a facsimile machine.

61. The system of claim 58, wherein the receiving of the electronic object is from a user of the document management system.

62. The system of claim 57, wherein the electronic object includes content data and data that describes the electronic object.

63. The system of claim 62, wherein the examining is of the content data.

64. The system of claim 63, wherein the determining of said at least one indexing identifier characteristic is based on the content data.

65. The system of claim 62, wherein the examining is of the data that describes the electronic object.

66. The system of claim 65, wherein the determining of said at least one indexing identifier characteristic is based on the data that describes the electronic object.

67. The system of claim 57, wherein said at least one indexing identifier characteristic identifies the electronic object.

68. The system of claim 57, wherein said at least one indexing identifier characteristic uniquely identifies the electronic object.

69. The system of claim 57, wherein said at least one indexing identifier characteristic includes a classification, and a name.

70. The system of claim 57, wherein a first electronic object having a first relationship to a first entry of the organizational index links to a second electronic object having a second relationship to a second entry of the organizational index when the first entry and the second entry are the same.

71. The system of claim 70, wherein access to the first electronic object also provides access to the second electronic object.

72. The system of claim 57, wherein the organizational index includes at least one entry.

73. The system of claim 72, wherein the determining of said at least one relationship further comprises:

means to associate the electronic object with at least one of said at least one entry.

74. The system of claim 73, wherein access to one of said at least one entry allows access to each associated electronic object.

75. A medium readable by a processor for managing access to data stored in a document management system, comprising:

executable instructions in the processor readable medium, wherein the instructions are executable by the processor to;

examine an electronic object, wherein the electronic object is configured in accordance with one of a plurality of allowed base electronic object formats;

extract information from the electronic object based on examining the electronic object;

determine at least one indexing identifier characteristic of the electronic object using the extracted information;

determine automatically at least one relationship between the electronic object and an organizational index for the document management system, said at least one relationship determined from a dynamic system correlation including;

compare the at least one indexing identifier characteristic of the electronic object with the organizational index; and

associate the at least one indexing identifier characteristic of the electronic object with a transferable package;

update the organizational index to incorporate the at least one indexing identifier characteristic of the electronic object;

store the electronic object in association with the transferable package corresponding to the organizational index in the document management system; and

store said at least one relationship in the document management system.

76. An apparatus for managing access to data stored in a document management system, comprising:

a memory;

a processor disposed in communication with said memory, and configured to issue a plurality of executable instructions stored in the memory to;

examine an electronic object, wherein the electronic object is configured in accordance with one of a plurality of allowed base electronic object formats;

extract information from the electronic object based on examining the electronic object;

determine at least one indexing identifier characteristic of the electronic object using the extracted information;

determine automatically at least one relationship between the electronic object and an organizational index for the document management system, said at least one relationship determined from a dynamic system correlation including;

compare the at least one indexing identifier characteristic of the electronic object with the organizational index; and

associate the at least one indexing identifier characteristic of the electronic object with a transferable package;

update the organizational index to incorporate the at least one indexing identifier characteristic of the electronic object;

store the electronic object in association with the transferable package corresponding to the organizational index in the document management system; and

store said at least one relationship in the document management system.

77. An apparatus for accessing and managing data in a computing environment that connects at least one user, comprising:

a memory;

a processor disposed in communication with said memory, and configured to issue a plurality of processing instructions stored in the memory, wherein the instructions are configured to;

store at least an indexing identifier characteristic in an organizational index for the computing environment;

store an electronic object that includes content data;

extract the content data from the electronic object;

determine automatically at least one relationship between the electronic object and the indexing identifier characteristic in the organizational index for the computing environment, said at least one relationship determined from a dynamic system correlation by comparing the at least one indexing identifier with the content data; and

store said at least one relationship in the computing environment.