Construction payment management system and method with automatic workflow management features

• US 7,818,250 B2
• Filed: 09/27/2007
• Issued: 10/19/2010
• Est. Priority Date: 06/29/2004
• Status: Active Grant

• Current Assignee: Textura LLC (Oracle Corporation)
• Original Assignee: Textura LLC (Oracle Corporation)
• Inventors: Eichhorn, William H., Allin, Patrick J., Niden, Howard L., Pedersen, Richard P. Jr., Bagley, Matthew R., Cherry, Charles C.
• Primary Examiner(s): Kazimi; Hani
• Assistant Examiner(s): Chang; Edward
• Application Number:
  US11/904,429
• Publication Number:
  US 20080027840A1
• Time in Patent Office: 1,118 Days
• Field of Search: 705/40, 705/38, 705/9
• US Class Current: 705/38
• CPC Class Codes: G06F 3/0484 for the control of specific functions or operations, e.g. selecting or manipulating an object, an image or a displayed text element, setting a parameter value or selecting a range
• CPC Class Codes: G06Q 10/00 Administration; Management
• CPC Class Codes: G06Q 10/06 Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
• CPC Class Codes: G06Q 10/0631 Resource planning, allocation, distributing or scheduling for enterprises or organisations
• CPC Class Codes: G06Q 10/06313 Resource planning in a project environment
• CPC Class Codes: G06Q 10/103 Workflow collaboration or project management
• CPC Class Codes: G06Q 20/10 specially adapted for electronic funds transfer [EFT] systems; specially adapted for home banking systems
• CPC Class Codes: G06Q 20/102 Bill distribution or payments
• CPC Class Codes: G06Q 20/14 specially adapted for billing systems
• CPC Class Codes: G06Q 20/40 Authorisation, e.g. identification of payer or payee, verification of customer or shop credentials; Review and approval of payers, e.g. check credit lines or negative lists
• CPC Class Codes: G06Q 30/00 Commerce
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/00 Finance; Insurance; Tax strategies; Processing of corporate or income taxes
• CPC Class Codes: G06Q 40/02 Banking, e.g. interest calculation or account maintenance credit or loans G06Q40/03
• CPC Class Codes: G06Q 40/03 Credit; Loans; Processing thereof
• CPC Class Codes: G06Q 40/04 Trading; Exchange, e.g. stocks, commodities, derivatives or currency exchange
• CPC Class Codes: G06Q 40/06 Asset management; Financial planning or analysis
• CPC Class Codes: G06Q 40/12 Accounting
• CPC Class Codes: G06Q 50/08 Construction
• CPC Class Codes: G06Q 50/16 Real estate

Abstract

A system and method for managing a construction payment process. One method embodying the invention can include storing a plurality of workflows to control automatic electronic notification sequences of the construction payment process, electronically receiving information related to a construction project from a first participant, automatically electronically transmitting a first notification to a second participant in the construction project based on the information received from the first participant, electronically requesting a response from the second participant related to the first notification, electronically receiving a response from the second participant related to the first notification, automatically validating the response, and automatically electronically transmitting a second notification to a third participant included in the construction project based on the response received from the second participant.

Claims

1. A method of managing a construction payment process by a construction project management computer server connected to a plurality of participant devices, the method comprising the acts of:

storing a plurality of notification workflows including a first notification workflow, wherein each notification workflow defines a sequence of automatic electronic notifications that are transmitted from a construction project management computer server to one or more participant devices in response to one or more predetermined events;

electronically receiving information related to a construction project from a first participant device associated with a first participant;

accessing one of the plurality of stored notification workflows based on the information received from the first participant device;

identifying, based on the accessed notification workflow, a second participant associated with the construction project to receive a first notification;

accessing notification preference information for the second participant, wherein the notification preference information identifies a second participant device;

automatically electronically transmitting the first notification to the second participant device based on the accessed notification workflow and the notification preference information, wherein the first notification includes a textual description of the information received from the first participant device, a textual description of an action to be performed by the second participant as a next step in the accessed notification workflow, and a selectable link to an electronic form;

electronically receiving a response related to the first notification from the second participant through the electronic form displayed on the second participant device, the response including content related to the first notification;

automatically validating the content of the response; and

automatically electronically transmitting a second notification to a third participant device based on the accessed notification workflow in response to the response received from the second participant device,

wherein, according to the first notification workflow of the plurality of stored notification workflows,

the act of receiving information related to a construction project from a first participant device includes receiving a date for a draw in which one or more payments will be distributed,

the act of automatically electronically transmitting the first notification includes transmitting a notification to the second participant device, the notification identifying the date for the draw and requesting an invoice amount from the second participant for work performed in the construction project by the second participant,

the act of electronically receiving a response related to the first notification includes receiving an invoice amount from the second participant through the electronic form displayed on the second participant device,

the act of automatically validating the content of the response includes comparing the invoice amount to a stored budget for the construction project, and

the act of automatically transmitting a second notification includes transmitting a notification confirming that the invoice amount has been submitted by the second participant,

wherein the first notification workflow further includes initiating a payment to the second participant for the invoice amount on the date of the draw.

2. The method of claim 1 wherein the third participant device and the first participant device are the same participant device.

3. The method of claim 1 wherein, according to one of the plurality of stored notification workflows, the second notification includes a legally-binding document.

4. The method of claim 1 wherein at least one of the first notification and the second notification is electronically transmitted in real-time.

5. The method of claim 1 wherein the first notification is transmitted in the form of at least one of a screen notice displayed on a personal computer, an email message, a text message, a voice message, and a facsimile message.

6. The method of claim 1, wherein the second participant device includes at least one of a personal computer, a telephone, and a facsimile machine.

7. The method of claim 1 wherein, according to a second notification workflow of the plurality of stored notification workflows, the first notification includes a list of one or more new project responsibilities assigned to the second participant for the construction project, wherein the one or more new project responsibilities have not yet been accepted by the second participant.

8. The method of claim 7 wherein, according to the second notification workflow, the response received from the second participant device includes at least one of an acceptance of the one or more project responsibilities and a declination of the one or more project responsibilities.

9. The method of claim 8 wherein, according to the second notification workflow, the second notification includes at least one of a notification that the second participant accepted the one or more project responsibilities and a notification that the second participant declined the one or more project responsibilities.

10. The method of claim 1 wherein the invoice amount includes at least one of a percentage of work completed and a dollar amount of work completed.

11. The method of claim 1 and further comprising the act of automatically generating at least one of an invoice and a sworn statement based on the invoice amount.

12. The method of claim 1 wherein, according to a third notification workflow of the plurality of stored notification workflows, the information received from the first participant device includes funds disbursement information.

13. The method of claim 12 wherein, according to the third notification workflow, the first notification includes a request that the second participant submit a signed lien waiver.

14. The method of claim 13 wherein, according to the third notification workflow, the response received from the second participant device includes an electronically-executed lien waiver.

15. The method of claim 14 wherein, according to the third notification workflow, the second notification includes a message indicating that at least one lien waiver has been signed.

16. The method of claim 15 wherein, according to the third notification workflow, a third notification is transmitted to the second participant device, the third notification including a message indicating that funds have been disbursed to the participant.

34. The method of claim 1, wherein the second participant device includes a plurality of communication devices accessible by the second participant, and wherein the construction project management computer server electronically transmits the first notification to a first device of the plurality of communication devices and electronically receives the response from a second device of the plurality of communication devices.

17. A construction payment management system comprising:

a construction project management computer server in electronic communication with a plurality of participant devices; and

a computer-readable memory storing a plurality of notification workflows, including a first notification workflow, and notification preference information for each of a plurality of participants associated with a construction project,

wherein each notification workflow defines a sequence of automatic electronic notifications that are transmitted from the construction project management computer to one or more of the plurality of participant devices in response to one or more predetermined events,

wherein the notification preference information identifies a participant device associated with each of the plurality of participants to receive notifications according to the plurality of notification workflows, and

wherein, according to the first notification workflow, the construction project management computer server

receives, from a first participant through a first participant device, a date for a draw in which one or more payments will be distributed,

automatically electronically transmits a first notification to a second participant device associated with a second participant, the first notification including the date for the draw, a request for an invoice amount for work performed by the second participant for the construction project, and a selectable link to an electronic form,

electronically receives a response related to the first notification from the second participant through the electronic form displayed on the second participant device, the response including the invoice amount,

automatically compares the invoice amount to a stored budget for the construction project,

automatically electronically transmits a second notification to a third participant device in response to the response received from the second participant device, wherein the second notification confirms that the invoice amount has been submitted by the second participant, and

initiates a payment to the second participant for the invoice amount on the date of the draw.

18. The construction payment management system of claim 17 wherein the third participant device and the first participant device are the same participant device.

19. The construction payment management system of claim 17 wherein, according to the first notification workflow, the second notification includes a complete invoice.

20. The construction payment management system of claim 17 wherein at least one of the first notification and the second notification is electronically transmitted in real-time.

21. The construction payment management system of claim 17 wherein the first notification includes at least one of a screen notice, an email message, a text message, a voice message, and a facsimile message.

22. The construction payment management system of claim 17 wherein the second notification includes at least one of a screen notice, an email message, a text message, a voice message, and a facsimile message.

23. The construction payment management system of claim 17 wherein, according to one of the plurality of notification workflows, the one or more predetermined events includes receiving project information from the first participant device.

24. The construction payment management system of claim 23 wherein, according to a second notification workflow of the plurality of notification workflows, the construction project management computer server automatically electronically transmits a first notification to a second participant device that includes a list of one or more new project responsibilities assigned to a second participant for the construction project, wherein the one or more new project responsibilities have not yet been accepted by the second participant.

25. The construction payment management system of claim 24 wherein, according to the second notification workflow, the construction project management computer server electronically receives a response to the first notification from the second participant device, the response including at least one of an acceptance of the one or more new project responsibilities and a declination of the one or more new project responsibilities.

26. The construction payment management system of claim 25 wherein, according to the second notification workflow, the construction project management computer server electronically transmits a second notification to a third participant device, the second notification including at least one of a notification that the participant accepted the one or more new project responsibilities and a notification that the participant declined the one or more new project responsibilities.

27. The construction payment management system of claim 17 wherein, according to the first notification workflow, the invoice amount includes at least one of a percentage of work completed and a dollar amount of work completed.

28. The construction payment management system of claim 17 wherein, according to the first notification workflow, the construction project management computer server automatically generates at least one of the invoice and a sworn statement based on the invoice amount.

29. The construction payment management system of claim 17 wherein, according to a third notification workflow of the plurality of notification workflows, the construction project management computer server receives information regarding funds to be disbursed for a construction project.

30. The construction payment management system of claim 29 wherein, according to the third notification workflow, the construction project management computer server automatically electronically transmits the first notification to the second participant device, the first notification including a request that the second participant submit a signed lien waiver.

31. The construction payment management system of claim 30 wherein, according to the third notification workflow, the construction project management server electronically receives a response from the second participant device, the response including an electronically-executed lien waiver.

32. The construction payment management system of claim 31 wherein, according to the third notification workflow, the construction project management server automatically electronically transmits a second notification to a third participant device, the second notification including a message indicating that at least one signed lien waiver has been submitted.

33. The construction payment management system of claim 32 wherein, according to the third notification workflow, the construction project management computer server electronically transmits a third notification to the second participant device, the third notification including a message indicating that funds have been disbursed to the participant.

35. The construction payment management system of claim 17, wherein, the second participant device includes a plurality of communication devices accessible by the second participant, and wherein, according to the at least one notification workflow, the construction project management computer server electronically transmits the first notification to a first device of the plurality of communication devices and electronically receives the response from a second device of the plurality of communication devices.