Transaction accounting payment and classification system and approach

• US 7,822,653 B2
• Filed: 05/03/2005
• Issued: 10/26/2010
• Est. Priority Date: 06/09/2004
• Status: Active Grant

• Current Assignee: Syncada LLC (US Bancorp)
• Original Assignee: Syncada LLC (US Bancorp)
• Inventors: Beck, Elizabeth A., Hahn-Carlson, Dean W., Suits, David A.
• Primary Examiner(s): Zeender; F. Ryan
• Assistant Examiner(s): ROJAS, HAJIME S
• Application Number:
  US11/120,624
• Publication Number:
  US 20050289023A1
• Time in Patent Office: 2,002 Days
• Field of Search: 705/1, 705/35, 705/39, 705/40, 235/379, 235/375, 235/380
• US Class Current: 705/30
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: G06Q 30/04 Billing or invoicing
• CPC Class Codes: G06Q 40/02 Banking, e.g. interest calculation or account maintenance credit or loans G06Q40/03
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

Accounting data is classified to facilitate transaction processing and management. According to an example embodiment, data based rules are implemented for classifying transaction-related data into accounting categories. Accounting information is processed as a function of the data based rules and accordingly automatically classified. This approach involves, for example, the identification of particular data based rules to apply to the accounting information, applying the rules and processing the information accordingly.

Claims

1. A transaction processing system for processing payment and classifying accounting data for a plurality of disparate transaction parties, the system comprising:

a database configured to receive and store for each of the disparate transaction parties, user profiles, auditing rules and accounting data classification rules;

an association processor arrangement configured and arranged to;

receive transaction data,

access the user profiles including information about each transaction party involved in a transaction for controlling each transaction party'"'"'s access to the transaction processing system and for associating the received transaction data with one of the transaction parties, and

associate the received transaction data with transaction party identification data as a function of the user profiles and information in the received transaction data;

an auditing processor configured and arranged, for the received transaction data associated with a transaction for which payment is to be made, to;

retrieve the auditing rules for the associated transaction party, the auditing rules including information for authorizing payment for the disparate transaction parties involved in the transaction and on behalf of at least one of the disparate transaction parties,

audit the received transaction data using the auditing rules, and

authorize payment for the transaction as a function of the audit; and

a classification engine configured and arranged to assign at least one accounting code, that corresponds to an expense classification for a regulatory standard for recording business expenses, to the received transaction data as a function of the associated transaction party identification data, thereby providing expense classification data for access by the associated transaction party.

2. The system of claim 1, wherein the assigned code is recorded to facilitate compliance with the regulatory standard and

wherein the regulatory standard includes a plurality of codes consistent with at least one of Generally Accepted Accounting Principles (GAAP) standards and the Sarbanes-Oxley Act.

3. The system of claim 1, wherein the classification engine is configured and arranged to use the accounting data classification rules for the associated transaction party to assign an accounting code, that corresponds to a code set forth in a regulatory compliance-rule standard, to the received transaction data, and wherein the transaction for which payment is to be made involves payment on behalf of one of two disparate business entities to the other of the two disparate business entities.

4. The system of claim 3, wherein the classification engine is configured and arranged to

use the associated transaction party identification from the association processor to retrieve the accounting data classification rules for the identified transaction party, the accounting data classification rules including information for classifying accounting data for the identified transaction party, and

assign an accounting code to accounting data in the transaction data as a function of the retrieved accounting data classification rules and information in the transaction data.

5. The system of claim 4, wherein the classification engine is configured and arranged to

identify, in response to and as a function of the associated transaction data, line item accounting data, and

assign an accounting code to accounting data as a function of the retrieved accounting data classification rules and information in the transaction data by assigning an accounting code to the identified accounting data for each line item as a function of the accounting data classification rules.

6. The system of claim 3, wherein the classification engine is adapted to facilitate interactive user access to accounting data as a function of security criteria associated with the user.

7. The system of claim 6, wherein the classification engine is responsive to user interactive redefinition of a previously-defined accounting data classification rule by implementing the redefined accounting data classification rule in assigning accounting codes to accounting data in received transaction data.

8. The system of claim 7, wherein the classification engine is configured and arranged to track the redefinition of the previously-defined accounting data classification rule by storing information identifying an original accounting data classification rule, the redefined accounting data classification rule and the identification of the user redefining the accounting data classification rule.

9. The system of claim 7, wherein the classification engine is responsive to user interactive redefinition of a previously-defined accounting data classification rule by implementing the redefined accounting data classification rule in assigning accounting codes to accounting data in received transaction data by

receiving accounting data classification rules from the user,

storing the accounting data classification rules, and

in response to receiving transaction data that is associated with the user via the association processor arrangement, assigning an accounting code to the accounting data in the received transaction data as a function of the stored accounting data classification rules.

10. The system of claim 6, wherein the classification engine is configured and arranged to assign a new accounting code to accounting data having been previously assigned an accounting code at the direction of the user, thereby reclassifying the accounting data under a different accounting code.

11. The system of claim 10, wherein the classification engine is configured and arranged to track the assignment of the new accounting code to the accounting data by storing information identifying the accounting data, an original accounting code assigned to the accounting data, the new accounting code and the identification of the user assigning the new accounting code.

12. The system of claim 7, wherein the classification engine is adapted to facilitate interactive user access to accounting data associated with an accounting code by

authorizing a user as a function of stored user profiles and security information provided via the user, and

in response to the user being authorized, associating an accounting code with accounting data in the received transaction data as a function of the associated transaction party identification data and accounting data classification rules received via the authorized user.

13. The system of claim 1, wherein the classification engine is configured and arranged to store, in association with the assigned accounting code, information identifying a merchant offering to which the accounting data applies and information indicating a cost of the merchant offering.

14. The system of claim 1, wherein the classification engine is configured and arranged to assign an accounting code to the accounting data as a function of the associated transaction party identification data by

creating an accounting code as a function of the associated transaction party identification data and data in the transaction document, and

assigning the created accounting code to the identified accounting data for each line item.

15. The system of claim 1, wherein the classification engine is configured and arranged to assign an accounting code to accounting data in the received transaction data as a function at least one of an effective date and an expiration date of the accounting code.

16. The system of claim 1, wherein the association processor, auditing processor and classification engine are respectively implemented in a computer programmed to use the user profiles, auditing rules and classification rules, to assign the accounting classification codes to respective values in the received transaction data according to the type of good or service to which each value applies.

17. A system for processing payment and classifying accounting data for a plurality of disparate transaction parties, the system comprising:

means for receiving and storing for each of the disparate transaction parties, user profiles, auditing rules and accounting data classification rules;

means for receiving transaction data;

means for accessing the user profiles including information about each transaction party involved in a transaction for controlling each transaction party'"'"'s access to a transaction processing system and for associating the received transaction data with one of the transaction parties;

means for associating the received transaction data with transaction party identification data as a function of the user profiles and information in the received transaction data;

means for retrieving the auditing rules for the associated transaction party, the auditing rules including information for authorizing payment for the disparate transaction parties involved in the transaction and on behalf of at least one of the disparate transaction parties;

means for auditing the received transaction data using the auditing rules;

means for authorizing payment for the transaction as a function of the audit; and

means for retrieving the accounting data classification rules for the associated transaction party and for assigning at least one accounting code, that corresponds to an expense classification for a regulatory standard for recording business expenses, to the received transaction data as a function of the retrieved accounting data classification rules for the associated transaction party, thereby providing expense classification data for access by the associated transaction party.

18. A method for processing payment and classifying accounting data for a plurality of disparate transaction parties, the method comprising:

receiving and storing, in a database, for each of the disparate transaction parties, user profiles, auditing rules and accounting data classification rules;

receiving transaction data;

accessing the user profiles including information about each transaction party involved in a transaction for controlling each transaction party'"'"'s access to a transaction processing system and for associating the received transaction data with one of the transaction parties;

associating the received transaction data with transaction party identification data as a function of the user profiles and information in the received transaction data;

retrieving the auditing rules for the associated transaction party, the auditing rules including information for authorizing payment for the disparate transaction parties involved in the transaction and on behalf of at least one of the disparate transaction parties;

auditing the received transaction data using the auditing rules;

authorizing payment for the transaction as a function of the audit; and

retrieving the accounting data classification rules for the associated transaction party and assigning, by a processor, at least one accounting code, that corresponds to an expense classification for a regulatory standard for recording business expenses, to the received transaction data as a function of the retrieved accounting data classification rules for the associated transaction party, thereby providing expense classification data for access by the associated transaction party.