Method and apparatus for managing e-mail attachments

• US 7,882,185 B2
• Filed: 09/26/2006
• Issued: 02/01/2011
• Est. Priority Date: 09/26/2006
• Status: Expired due to Fees

• Current Assignee: International Business Machines Corporation
• Original Assignee: International Business Machines Corporation
• Inventors: Nagarajan, Sai Sivakumar, Ramsay, George Francis III, Ramanathan, Sriram M., Srinivasan, Anandha S.
• Primary Examiner(s): Follansbee; John
• Assistant Examiner(s): Mejia; Anthony
• Application Number:
  US11/535,116
• Publication Number:
  US 20080077676A1
• Time in Patent Office: 1,589 Days
• Field of Search: 709/206, 709/213
• US Class Current: 709/206
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: G06Q 30/02 Marketing; Price estimation or determination; Fundraising

Abstract

A computer implemented method, apparatus, and computer usable program code for managing e-mail attachments. A determination is made as to whether a unique identifier is present in an e-mail message, wherein the unique is associated with an e-mail attachment in response to receiving the e-mail message from a client for delivery to a recipient. The e-mail attachment is attached to the e-mail message in response to the unique identifier being present. The e-mail message is sent with the e-mail attachment to the recipient.

Claims

1. A computer implemented method for managing e-mail attachments, the computer implemented method comprising:

uploading a file for use as an e-mail attachment from a client to an e-mail server, wherein the file for use as an e-mail attachment is uploaded independent of any particular e-mail message;

storing the file for use as an e-mail attachment, wherein a unique identifier is associated with the file for use as an e-mail attachment;

presenting, at the client, a list of e-mail attachments stored on an e-mail server in communication with the particular client through a communications link;

responsive to a selection at the client of the file for use as an e-mail attachment from the list of e-mail attachments, placing the unique identifier associated with the file for use as an e-mail attachment in the particular e-mail message before the e-mail message is sent from the client to the e-mail server, wherein the file for use as an e-mail attachment was previously uploaded from the client;

sending a particular e-mail message from the client to the e-mail server, for subsequent delivery to a recipient, wherein the file for use as an e-mail attachment is absent from the e-mail message sent from the client to the e-mail server;

responsive to receiving the particular e-mail message at the e-mail server, operating the e-mail server to determine whether the unique identifier is present in the received e-mail message;

responsive to the unique identifier being present, attaching the file for use as an e-mail attachment to the particular e-mail message at the e-mail server;

further operating the e-mail server to send the particular e-mail message with the file for use as an e-mail attachment from the e-mail server to the recipient; and

removing the unique identifier from the particular e-mail message at the e-mail server, before sending the particular e-mail message to the recipient.

2. The computer implemented method of claim 1 further comprising:

sending the particular e-mail message with the unique identifier from the particular client to the e-mail server for distribution, wherein the unique identifier is a multipurpose internet mail extension (MIME) identifier.

3. The computer implemented method of claim 1 further comprising:

sending the file for use as an e-mail attachment from the client to the e-mail server, prior to creating the particular e-mail message containing the unique identifier at the client, wherein the client supports the MIME;

associating the file for use as an e-mail attachment with the unique identifier at the server; and

storing the file for use as an e-mail attachment on the e-mail server for later attachment to the e-mail message when the e-mail message is received from the client.

4. The computer implemented method of claim 3, wherein the file for use as an e-mail attachment stored on the e-mail server is deleted therefrom, in response to determining that an event associated with the file for use as an e-mail attachment has occurred, wherein said event is selected from a group that includes at least reaching a prespecified date, reaching a prespecified amount of usage, and failing to comply with a prespecified criterion.

5. The computer implemented method of claim 2, wherein a user is located at the client and wherein the presenting step comprises:

identifying all e-mail attachments associated with the user to form the list of e-mail attachments, wherein each e-mail attachment is associated with a corresponding unique identifier; and

sending the list of e-mail attachments to one or more clients.

6. The computer implemented method of claim 5 further comprising:

responsive to a selection of a file for use as an e-mail attachment from the list of e-mail attachments, identifying an associated unique identifier for the particular e-mail message; and

placing the associated unique identifier in the particular e-mail message.

7. The computer implemented method of claim 1, wherein the receiving, attaching, and sending steps are performed by the e-mail server.

8. A computer program product for managing e-mail attachments comprising:

a non-transitory computer readable medium having computer usable program code for executing instructions, the computer program medium comprising;

computer usable program code for uploading a file for use as an e-mail attachment from a client to an e-mail server, wherein the file for use as an e-mail attachment is uploaded independent of any particular e-mail message;

computer usable program code for storing the file for use as an e-mail attachment, wherein a unique identifier is associated with the file for use as an e-mail attachment;

computer usable program code for presenting, at the client, a list of e-mail attachments stored on an e-mail server in communication with the client through a communications link;

computer usable program code for responsive to a selection at the client of the file for use as an e-mail attachment from the list of e-mail attachments, placing the unique identifier associated with the file for use as an e-mail attachment in the particular e-mail message before the e-mail message is sent from the client to the e-mail server, wherein the file for use as an e-mail attachment was previously uploaded from the client;

computer usable program code for sending a particular e-mail message from the client to the e-mail server, for subsequent delivery to a recipient, wherein the file for use as an e-mail attachment is absent from the e-mail message sent from the client to the e-mail server;

computer usable program code, responsive to receiving the particular e-mail message at the e-mail server , for operating the e-mail server to determine whether the unique identifier is present in the received e-mail message;

computer usable program code, responsive to the unique identifier being present, for attaching the file for use as an e-mail attachment to the particular e-mail message at the e-mail server;

computer usable program code for operating the e-mail server to send the particular e-mail message with the file for use as an e-mail attachment from the e-mail server to the recipient; and

computer usable program code for removing the unique identifier from the particular e-mail message at the e-mail server before sending the particular e-mail message to the recipient.

9. The computer program product of claim 8 further comprising:

computer usable program code for sending the e-mail message with the unique identifier to the e-mail server for distribution, wherein the e-mail attachment is absent from the e-mail message being sent to the e-mail server.

10. The computer program product of claim 8 further comprising:

computer usable program code for receiving the e-mail attachment at an e-mail server prior to creating an e-mail message containing the unique identifier;

computer usable program code for associating the e-mail attachment with the unique identifier; and

storing the e-mail attachment on the e-mail server for later attachment to the e-mail message when the e-mail message is received from the client.

11. The computer program product of claim 10, wherein the e-mail attachment is stored on a same data processing system as the e-mail server.

12. The computer program product of claim 9, wherein a user is located at the client and wherein the computer usable program code for presenting, at the client, a list of e-mail attachments stored on an e-mail server in communication with the client through a communications link comprises:

computer usable program code for identifying all e-mail attachments associated with the user to form the list of e-mail attachments, wherein each e-mail attachment is associated with a corresponding unique identifier; and

computer usable program code for sending the list of e-mail attachments to the client.

13. The computer program product of claim 12 further comprising:

computer usable program code, responsive to a selection of a file for use as an e-mail attachment from the list of e-mail attachments, for identifying an associated unique identifier for the particular e-mail message; and

computer usable program code for placing the associated unique identifier in the particular e-mail message.

14. The computer program product of claim 8, wherein the receiving, attaching, and sending steps are performed by the e-mail server.

15. A data processing system comprising:

a bus;

a communications unit connected to the bus;

a storage device connected to the bus, wherein the storage device includes computer usable program code; and

a processor unit connected to the bus, wherein the processor unit executes the computer usable program code to upload a file for use as an e-mail attachment from a client to an e-mail server, wherein the file for use as an e-mail attachment is uploaded independent of any particular e-mail message;

store the file for use as an e-mail attachment, wherein a unique identifier is associated with the file for use as an e-mail attachment;

present, at the client, a list of e-mail attachments stored on an e-mail server in communication with the client through a communications link, responsive to a selection at the client of the file for use as an e-mail attachment from the list of e-mail attachments, place the unique identifier associated with the file for use as an e-mail attachment in the particular e-mail message before the e-mail message is sent from the client to the e-mail server, wherein the file for use as an e-mail attachment was previously uploaded from the client, send a particular e-mail message from the client to the e-mail server, for subsequent delivery to a recipient, wherein the file for use as an e-mail attachment is absent from the e-mail message sent from the client to the e-mail server;

responsive to receiving the particular e-mail message at the e-mail server, to operate the e-mail server to determine whether the unique identifier is present in the e-mail message;

responsive to the unique identifier being present, to attach the file for use as an e-mail attachment to the particular e-mail message at the e-mail server;

to operate the e-mail server to send the particular e-mail message with the file for use as an e-mail attachment from the e-mail server to the recipient; and

to remove the unique identifier from the particular e-mail message at the e-mail server, before sending the particular e-mail message to the recipient.

16. The data processing system of claim 15, wherein the processor unit further executes the computer usable program code to receive the e-mail attachment at an e-mail server prior to creating an e-mail message containing the unique identifier;

associate the e-mail attachment with the unique identifier; and

store the e-mail attachment on the e-mail server for later attachment to the e-mail message when the e-mail message is received from the client.

17. The data processing system of claim 16, wherein the e-mail attachment is stored on a same data processing system as the e-mail server.

18. The data processing system of claim 16, wherein a user is located at the client and wherein the processor unit executes computer usable program code to identify all e-mail attachments associated with the user to form the list of e-mail attachments, wherein each e-mail attachment is associated with a corresponding unique identifier;

and send the list of e-mail attachments to the client.

19. The data processing system of claim 18, wherein the processor unit further executes the computer usable program code to send the particular e-mail message with the unique identifier from the client to the e-mail server for distribution, wherein the unique identifier is a multipurpose internet mail extension (MIME) identifier.

20. A data processing system for managing e-mail attachments, the data processing system comprising:

means for uploading a file for use as an e-mail attachment from a client to an e-mail server, wherein the file for use as an e-mail attachment is uploaded independent of any particular e-mail message;

means for storing the file for use as an e-mail attachment, wherein a unique identifier is associated with the file for use as an e-mail attachment;

means for presenting, at the particular client, a list of e-mail attachments stored on an e-mail server in communication with the particular client through a communications link;

means for responsive to a selection at the client of the file for use as an e-mail attachment from the list of e-mail attachments, placing the unique identifier associated with the file for use as an e-mail attachment in the particular e-mail message before the e-mail message is sent from the client to the e-mail server, wherein the file for use as an e-mail attachment was previously uploaded from the client;

means for sending a particular e-mail message from the client to the e-mail server, for subsequent delivery to a recipient, wherein the file for use as an e-mail attachment is absent from the e-mail message sent from the client to the e-mail server;

means responsive to receiving the particular e-mail message at the e-mail server, for operating the e-mail server to determine whether the unique identifier is present in the received e-mail message;

means responsive to the unique identifier being present, for attaching the file for use as an e-mail attachment to the particular e-mail message at the e-mail server;

means for operating the e-mail server to send the particular e-mail message with the file for use as an e-mail attachment from the e-mail server to the recipient; and

means for removing the unique identifier from the particular e-mail message at the e-mail server, before sending the particular e-mail message to the recipient.