Information processing apparatus, system, and method for managing documents used in an organization

• US 7,912,859 B2
• Filed: 04/30/2008
• Issued: 03/22/2011
• Est. Priority Date: 10/02/2007
• Status: Expired due to Fees

• Current Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Original Assignee: Fuji Xerox Company Limited (Xerox Holdings Corp.)
• Inventors: Takashima, Taro
• Primary Examiner(s): Le; Uyen T.
• Application Number:
  US12/112,211
• Publication Number:
  US 20090327293A1
• Time in Patent Office: 1,056 Days
• Field of Search: None
• US Class Current: 707/783
• CPC Class Codes: G06F 16/13 File access structures, e.g. distributed indices arrangements of input from, or output to, record carriers G06F3/06

Abstract

An information processing apparatus includes a document information storage unit that stores a derivation relationship designating a first document as a parent and a second document generated after an operation as a child, and an operator that performed the operation; an organization information storage unit that stores a structure of an organization hierarchy and members belonging to each of organizations; and a document output permission/prohibition determination unit that, upon receiving a document output request, determines whether or not to permit output of the requested document, by checking an operator of the requested document or an operator of a document corresponding to an ancestor of the requested document in a tree structure of the derivation relationships against members belonging to an organization including a requesting person as a member or an organization being located at a higher level than the organization including the requesting person in the organization hierarchy.

Claims

1. An information processing apparatus, comprising:

a document information storage unit that stores a derivation relationship in which a first document is a parent and a second document generated as a result of an operation performed with respect to the first document is a child, the document information storage unit storing information representing an operator that performed the operation with respect to the first document in association with the second document;

an organization information storage unit that stores information representing a structure of an organization hierarchy formed of a plurality of organizations representing members belonging to each of the organizations; and

a document output permission/prohibition determination unit that, upon receiving a document output request in which a requested document and a requesting person are specified, determines whether or not to permit output of the requested information representing an operator associated with the requested document or information representing an operator associated with a document corresponding to an ancestor of the requested document in a tree structure of the derivation relationships stored in the document information storage unit against information representing members belonging to an organization that includes the requesting person as a member or an organization that is located at a higher level than the organization including the requesting person in the organization hierarchy, in the information stored in the organization information storage unit.

2. The information processing apparatus according to claim 1, wherein

the document output permission/prohibition determination unit determines whether or not the organization including the requesting person as a member or the organization that is located at a higher level than the organization including the requesting person in the organization hierarchy includes the operator associated with the requested document as a member and, on the basis of a result of the determination, determines whether or not to permit output of the requested document.

3. The information processing apparatus according to claim 2, wherein

the document output permission/prohibition determination unit does not permit output of the requested document when the requested document is a document which is updated and registered without having passed a development route from a higher level organization to a lower level organization in the organization hierarchy.

4. The information processing apparatus according to claim 3, wherein

the document output permission/prohibition determination unit permits output of the requested document when an operator associated with at least one of the documents included in a route identified by tracing back the tree structure from the requested document as a start point is the requesting user.

5. The information processing apparatus according to claim 4, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

6. The information processing apparatus according to claim 3, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

7. The information processing apparatus according to claim 2, wherein

the document output permission/prohibition determination unit permits output of the requested document when an operator associated with at least one of the documents included in a route identified by tracing back the tree structure from the requested document as a start point is the requesting user.

8. The information processing apparatus according to claim 7, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

9. The information processing apparatus according to claim 2, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

10. The information processing apparatus according to claim 1, wherein

the document output permission/prohibition determination unit permits output of the requested document when an operator associated with at least one of the documents included in a route identified by tracing back the tree structure from the requested document as a start point is the requesting user.

11. The information processing apparatus according to claim 10, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

12. The information processing apparatus according to claim 1, wherein

the organization information storage unit further stores information representing a person in a managerial position among the members belonging to each of the organizations, and

the document output permission/prohibition determination unit does not permit output of the requested document when the operator associated with the requested document is not a person in a managerial position in the organization including the operator as a member, and an operator associated with any of documents included in a route identified by tracing back the tree structure from the requested documents as a start point is not the requesting user.

13. A computer-readable storage medium storing a program causing a computer to execute a process for managing electronic documents, the process comprising:

storing, in a document information storing unit, a derivation relationship in which a first document is a parent and a second document generated as a result of an operation performed with respect to the first document is a child, and information representing an operator that performed the operation with respect to the first document in association with the second document;

storing information representing a structure of an organization hierarchy formed of a plurality of organizations and information representing members belonging to each of the organizations in an organization information storage unit; and

determining, upon receiving a document output request in which a requested document and a requesting person are specified, whether or not to permit out put of the requested document to the requesting person, by checking information representing an operator associated with the requested document or information representing an operator associated with a document corresponding to an ancestor of the requested document in a tree structure of the derivation relationships stored in the document information storage unit against information representing members belonging to an organization that includes the requesting person as a member or an organization that is located at a higher level than the organization including the requesting person in the organization hierarchy, in the information stored in the organization information storage unit.

14. An information processing method, comprising:

storing, in a document information storing unit, a derivation relationship in which a first document is a parent and a second document generated as a result of an operation performed with respect to the first document is a child, and information representing an operator that performed the operation with respect to the first document in association with the second document;

storing information representing a structure of an organization hierarchy formed of a plurality of organizations and information representing members belonging to each of the organizations in an organization information storage unit; and

determining, upon receiving a document output request in which a requested document and a requesting person are specified, whether or not to permit out put of the requested document to the requesting person, by checking information representing an operator associated with the requested document or information representing an operator associated with a document corresponding to an ancestor of the requested document in a tree structure of the derivation relationships stored in the document information storage unit against information representing members belonging to an organization that includes the requesting person as a member or an organization that is located at a higher level than the organization including the requesting person in the organization hierarchy, in the information stored in the organization information storage unit.

15. An information processing system comprising a first information processing apparatus and a second information processing apparatus,

the first information processing apparatus including a document output requesting unit that issues a document output request in which a requested document and requesting person are specified to the second information processing apparatus;

and

the second information processing apparatus including;

a document information storage unit that stores a derivation relationship in which a first document is a parent and a second document generated as a result of an operation performed with respect to the first document is a child, the document information storage unit storing information representing an operator that performed the operation with respect to the first document in association with the second document;

an organization information storage unit that stores information representing a structure of an organization hierarchy formed of a plurality of organizations and information representing members belonging to each of the organizations; and

a document output permission/prohibition determination unit that, upon receiving the document output request from the first information processing apparatus, determines whether or not to permit output of the requested document to the requesting person, by checking information representing an operator associated with the requested document or information representing an operator associated with a document corresponding to an ancestor of the requested document in a tree structure of the derivation relationships stored in the document information storage unit against information representing members belonging to an organization that includes the requesting person as a member or an organization that is located at a higher level than the organization including the requesting person in the organization hierarchy, in the information stores in the organization information storage unit.