Coversheet manager application

• US 7,957,018 B2
• Filed: 06/10/2005
• Issued: 06/07/2011
• Est. Priority Date: 06/10/2005
• Status: Active Grant

• Current Assignee: Lexmark International Incorporated (Ninestar Corporation)
• Original Assignee: Lexmark International Incorporated (Ninestar Corporation)
• Inventors: Rudolph, Craig Anthony, Steele, John S.
• Primary Examiner(s): Park; Chan S
• Application Number:
  US11/149,996
• Publication Number:
  US 20060279798A1
• Time in Patent Office: 2,188 Days
• Field of Search: 358/1, 358/403, 358/407, 358/453, 358 113- 118, 707/200
• US Class Current: 358/1.15
• CPC Class Codes: H04N 1/00244 with a server, e.g. an internet server fax-servers or the like for store and forward H04N1/324
• CPC Class Codes: H04N 1/00968 by scanning marks on a sheet mark-sheet input means H04N1/00355; sensing record carriers G06K7/00
• CPC Class Codes: H04N 1/0097 Storage of instructions or parameters, e.g. customised instructions or different parameters for different user IDs
• CPC Class Codes: H04N 1/00973 from a remote device, e.g. receiving via the internet instructions input to a computer terminal
• CPC Class Codes: H04N 1/2179 Interfaces allowing access to a plurality of users, e.g. connection to electronic image libraries
• CPC Class Codes: H04N 1/2187 with image input from a plurality of different locations or from a non-central location, e.g. from one or more users
• CPC Class Codes: H04N 1/32112 in a separate computer file, document page or paper sheet, e.g. a fax cover sheet H04N1/32122 takes precedence
• CPC Class Codes: H04N 2201/0039 Connection via a network
• CPC Class Codes: H04N 2201/0094 Multifunctional device, i.e. a device capable of all of reading, reproducing, copying, facsimile transception, file transception
• CPC Class Codes: H04N 2201/3274 Storage or retrieval of prestored additional information

Abstract

A method, and a system using the method, of managing and using a profile to be associated with a document. The method includes generating an identifier based on the profile and printing the identifier for use in scanning documents to be associated with the profile.

Claims

1. A method of managing and using a profile associated with a document, the profile being one of a plurality of profiles stored in a database, the method comprising:

accessing all of the plurality of profiles stored in the database;

receiving a selection from a user for the profile to be associated with the document;

generating an identifier based on the selected profile;

printing by a printing device the identifier for use in scanning documents to be associated with the profile;

scanning the identifier and the document;

electronically associating the scanned document with the identifier and the selected profile;

electronically transmitting the scanned document to the database; and

electronically storing the scanned document at the database based on preprogrammed instructions and the associated identifier.

2. The method of claim 1, wherein generating the identifier further comprises forming at least one of a barcode, a scanner readable character, a computer readable character, and information of the profile.

3. The method of claim 1, further comprising at least one of emailing the scanned document, copying the scanned document, and printing the scanned document based on the preprogrammed instructions and the associated identifier.

4. The method of claim 1, further comprising editing the profile after printing the identifier.

14. The method of claim 1, wherein the electronically associating is performed by an authorized user.

5. A method of managing and using a profile associated with a document, the profile being one of a plurality of profiles stored in a database, the method comprising:

accessing all of the plurality of profiles stored in the database;

receiving from a user a selection for at least one of accessing an existing profile and

creating a new profile to identify the profile to be associated with the document;

generating an identifier based on the identified profile to be associated with the document;

printing by a printing device the identifier for use in scanning documents to be associated with the profile;

scanning the identifier and the document;

electronically associating the scanned document with the identifier and the selected profile;

electronically transmitting the scanned document to the database; and

electronically storing the scanned document at the database based on preprogrammed instructions and the associated identifier.

6. The method of claim 5, wherein generating the identifier further comprises imaging on a sheet at least one of a barcode, a scanner readable object, a computer readable object, and information of the profile.

7. The method of claim 5, wherein the receiving from the user the selection for at least one of the accessing the existing profile and the creating the new profile further comprises at least one of creating a new profile, copying the existing profile, editing the existing profile, and deleting the existing profile.

8. The method of claim 5, further comprising at least one of emailing the scanned document, copying the scanned document, and printing the scanned document based on the preprogrammed instructions and the associated identifier.

9. The method of claim 5, further comprising the act of editing the profile after printing the identifier.

12. The system of claim 6, wherein the preprogrammed routing instruction further comprises at least one of an instruction to email the scanned document, an instruction to copy the scanned document, and an instruction to print the scanned document.

15. The method of claim 5, wherein the electronically associating is performed by an authorized user.

10. A system for managing and using a profile associated with a document, the profile being one of a plurality of profiles stored in a database, the system comprising:

an application configured to access all of the plurality of profiles stored in the database, to receive a selection from a user for the profile to be associated with the document and to generate an identifier based on the selected profile;

a device configured to print the identifier for use in scanning documents to be associated with the profile;

a scanning device configured to scan the identifier and the document; and

a second application electronically associating the scanned document with the identifier and the profile; and

a database managing application having a preprogrammed routing instruction including an instruction to electronically transmit the scanned document to a database and an instruction to electronically store the scanned document at the database based on the associated identifier.

11. The system of claim 10, wherein the identifier comprises at least one of a barcode, a scanner readable character, a computer readable character, and information of the profile.

13. The system of claim 11, further comprising a touch-screen application configured to access the database for the profile and to edit the profile after printing the identifier.

16. The system of claim 10, wherein the electronically associating is performed by an authorized user.