Accounting process

• US 7,991,658 B2
• Filed: 12/24/2004
• Issued: 08/02/2011
• Est. Priority Date: 09/15/2004
• Status: Active Grant

• Current Assignee: Qwill SA (PTY) Limited
• Original Assignee: Qwill SA (PTY) Limited
• Inventors: Bond, Warren, Van Der Walt, Bartholomeus
• Primary Examiner(s): Gart, Matthew S
• Assistant Examiner(s): AN, IG TAI
• Application Number:
  US11/662,653
• Publication Number:
  US 20080262949A1
• Time in Patent Office: 2,412 Days
• Field of Search: 705/30, 705/26
• US Class Current: 705/30
• CPC Class Codes: G06Q 30/0601 Electronic shopping [e-shopping]
• CPC Class Codes: G06Q 40/00 Finance; Insurance; Tax strategies; Processing of corporate or income taxes
• CPC Class Codes: G06Q 40/12 Accounting

Abstract

A computerized accounting process and system capturing customer transaction data, creating transaction codes or references at the time of the transaction and generating accounting reports for the customer.

Claims

1. A computerized system for generating a financial statement from bank-held accounts information, the system comprising:

a first part for a bank to store inputted transaction data from a transaction source document, the stored transaction data relating to a banking transaction based on the transaction source document;

a second part used by the bank customer so that the bank customer enters transaction codes, at the time of the banking transaction and as part of the banking transaction, the customer-entered transaction codes identifying accounting interest characteristics of the transaction, the first and second parts being connected, the first part storing the customer-entered transaction codes;

a computer-based accounting system connected to the first part and connected to the second part and accessing the stored transaction data and the stored transaction codes; and

the accounting system configured for generating a financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to a computer request from one of the customer and the bank, the accounting system being configured to generate the financial statement avoiding the need to enter the customer-entered transaction codes subsequent to the time of the banking transaction,

wherein the first part comprise least i) a central controller including a central processing unit (CPU) and a memory operatively connected to the CPU, and ii) at least one terminal operable by the customer and adapted for communicating with the central controller, the terminal transmitting the transaction data to the central controller, and

wherein the second part comprises the at least one terminal operable by the customer and adapted for communicating with the central controller located at a banking institution, the at least one terminal configured to at least one of proactively and reactively interact with the customer for entry of the transaction codes.

2. The system of claim 1, wherein, the financial statement is selectable by the bank to be any one of a detailed statement of transactions, a summarized financial information, an accounting report, a financial statement, a customer credit-worthiness report, income statements, a cash flow statement, a tax report, and balance sheets.

3. The system of claim 1, wherein, the accounting system comprises stored customer accounting records, and

the accounting system is configured to generated the financial statement by synchronizing the stored transaction data with the stored customer accounting records.

4. The system of claim 1, wherein,

the stored transaction data of the first part includes journals and corrections,

the accounting system comprises stored customer accounting records, and

the accounting system is configured to generated the financial statement by synchronizing the stored transaction data with the stored customer accounting records to produce a corrected journal for the customer,

the accounting system exports the corrected journal to the bank and the customer.

6. The system of claim 1, wherein,

the at least one terminal is one of a computer, a cell phone, an automatic teller machine, and a credit card machine.

7. The system of claim 1, wherein,

the customer is one of an individual and a business,

the financial statement is selectable by the customer to be any one of a detailed statement of transactions, a summarized financial information, an accounting report, and a financial statement.

8. The system of claim 1, wherein,

the stored transaction data of the first part and the customer-entered transaction codes identifying accounting interest characteristics of the stored transaction data are information stored in the same database.

9. The system of claim 1, wherein,

the first part with the stored transaction data and the second part providing the customer-entered transaction codes identifying accounting interest characteristics of the captured transaction data are telecommunicably linked.

10. The system of claim 1, wherein,

the accounting system is telecommunicably connected to the first part and telecommunicably connected to the second part and accessing the stored transaction data and the stored transaction codes telecommunicably.

11. The system of claim 2, wherein,

the first part with the stored transaction data and the second part providing the customer-entered transaction codes identifying accounting interest characteristics of the captured transaction data are telecommunicably linked.

12. The system of claim 1, wherein,

the transaction codes identifying accounting interest characteristics of the stored transaction data include at least one of accounting transaction data and sales tax data, and are inserted as an additional reference field dedicated for the accounting system to generate the financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to the computer request from one of the customer and the bank.

13. The system of claim 1, wherein,

the transaction codes identifying accounting interest characteristics of the stored transaction data, entered by the bank customer at the time of the banking transaction and as part of the banking transaction, includes sales tax data inserted as an additional reference field dedicated for the accounting system to generate the financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to the computer request from one of the customer and the bank.

14. The system of claim 1, wherein, the financial statement is selectable by the customer to be any one of a detailed statement of transactions, a summarized financial information, an accounting report, a financial statement, a customer credit-worthiness report, income statements, a cash flow statement, a tax report, and balance sheets.

15. The system of claim 1, wherein,

the transaction codes included at least one code entered by the customer in a field of a check or deposit slip for use as an additional reference field dedicated for the accounting system to generate the financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to the computer request from one of the customer and the bank.

16. The system of claim 1, wherein, the stored

transaction data of the first part and the customer-entered transaction codes identifying accounting interest characteristics of the stored transaction data are information stored in different databases.

17. The system of claim 1, wherein,

the transaction codes included at least one code entered by the customer in a field identified for use as an additional reference field dedicated for the accounting system to generate the financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to the computer request from one of the customer and the bank, and

the at least one code entered by the customer in the field is an indication whether the banking transaction is subject to tax.

18. The system of claim 17, wherein the tax is one of a Value Added Tax, a general sales tax, and a tax other than the Value Added Tax and the general sales tax.

23. The system of claim 17, wherein,

the financial statement is selectable by either of the bank and the customer and is any one of a detailed statement of transactions, a summarized financial information, an accounting report, a financial statement, a customer credit-worthiness report, income statements, and balance sheets,

the first part comprises the at least one terminal operable by the customer and adapted for communicating with the central controller located at a banking institution, and

the at least one terminal may either proactively and reactively interact with the customer for entry of the transaction data.

5. A non-transitory program storage medium readable by a computer, storing a program of instructions executable by the computer to control the computer to function as a computerized system for generating a financial statement from bank-held accounts information, the system comprising:

a first part for a bank to store inputted transaction data from a transaction source document, the stored transaction data relating to a banking transaction based on the transaction source document; and

a second part used by the bank customer so that the bank customer enters transaction codes, at the time of the banking transaction and as part of the banking transaction, the customer-entered transaction codes identifying accounting interest characteristics of the transaction, the first and second parts being connected, the first part storing the customer-entered transaction codes,

wherein the first part comprise least i) a central controller including a central processing unit (CPU) and a memory operatively connected to the CPU, and ii) at least one terminal operable by the customer and adapted for communicating with the central controller, the terminal transmitting the transaction data to the central controller, and

wherein the second part comprises the at least one terminal operable by the customer and adapted for communicating with the central controller located at a banking institution, the at least one terminal configured to at least one of proactively and reactively interact with the customer for entry of the transaction codes

the first part and the second part configured for interacting with a computerized accounting system connected to the first part and connected to the second part and accessing the stored transaction data and the stored transaction codes, the accounting system configured to generate a financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to a computer request from one of the customer and the bank, the accounting system being configured to generate the financial statement while avoiding the need to enter the customer-entered transaction codes subsequent to the time of the banking transaction.

19. A computerized system for generating a financial statement from bank-held accounts information, the system comprising:

a first part for a bank to store inputted transaction data from a transaction source document, the stored transaction data relating to a banking transaction based on the transaction source document;

a second part used by the bank customer, at the time of the banking transaction, so that the bank customer enters transaction codes identifying accounting interest characteristics of the transaction including entering a code into a field dedicated for report generation, the first part and the second part being connected, the first part storing the customer-entered transaction codes;

a computerized accounting system connected to the first part and connected to the second part and accessing the stored transaction data and the stored transaction codes; and

the accounting system configured for generating a financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to a computer request from one of the customer and the bank,

wherein the code entered into the field dedicated for report generation indicates whether the banking transaction is subject to tax, and is used as an additional reference field dedicated for the accounting system to generate the financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to the computer request from one of the customer and the bank, the accounting system being configured to generate the report avoiding the need to enter the customer-entered transaction codes subsequent to the time of the banking transaction,

wherein the first part and the second part comprise least i) a central controller including a central processing unit (CPU) and a memory operatively connected to the CPU, and ii) at least one terminal operable by the customer and adapted for communicating with the central controller, the terminal transmitting the transaction data and the transaction codes to the central controller, the at least one terminal configured to at least one of proactively and reactively interact with the customer for entry of the transaction codes.

20. The system of claim 19, wherein the tax is one of a Value Added Tax, a general sales tax, and a tax other than the Value Added Tax and the general sales tax.

21. The system of claim 20, wherein,

the accounting system is telecommunicably connected to the first part and telecommunicably connected to the second part, the accounting system accessing the stored transaction data and the stored transaction codes telecommunicably from the first part.

22. The system of claim 21, wherein,

the first part with stored transaction data and the second part with transaction codes identifying accounting interest characteristics of the stored transaction data are telecommunicably linked.

24. A computerized system for generating a financial statement from bank-held accounts information, the system comprising:

a first part for a bank storing inputted transaction data from a transaction source document, the stored transaction data relating to a banking transaction based on the transaction source document;

a second part used by the bank customer so that, at the time of the banking transaction and as part of the banking transaction, the bank customer allocates a transaction code identifying an accounting interest characteristic of the banking transaction, the first and second parts being connected at the time of the transaction via the internet, the first part storing the customer-allocated transaction codes subsequent to the time of the banking transaction, the banking transaction being an internet banking payment;

a computerized accounting system connected to the first part and connected to the second part and accessing the stored transaction data and the stored transaction codes; and

the accounting system configured for generating a financial statement utilizing the accessed stored transaction data and the accessed stored transaction codes in response to a computer request from one of the customer and the bank, the accounting system being configured to generate the financial statement avoiding the need to enter the customer-allocated transaction codes subsequent to the time of the banking transaction,

wherein the first part and the second part comprise least i) a central controller including a central processing unit (CPU) and a memory operatively connected to the CPU, and ii) at least one terminal operable by the customer and adapted for communicating with the central controller, the terminal transmitting the transaction data and the transaction codes to the central controller, the at least one terminal configured to at least one of proactively and reactively interact with the customer for entry of the transaction codes.