Document-management device and document-management method

• US 7,992,771 B2
• Filed: 06/02/2006
• Issued: 08/09/2011
• Est. Priority Date: 06/03/2005
• Status: Active Grant

• Current Assignee: Ricoh Company Limited
• Original Assignee: Ricoh Company Limited
• Inventors: Yamamoto, Yohei
• Primary Examiner(s): Hess; Daniel A
• Assistant Examiner(s): SHARIFZADA, ALI R
• Application Number:
  US11/445,386
• Publication Number:
  US 20060274369A1
• Time in Patent Office: 1,894 Days
• Field of Search: 234/375, 234/383, 234/385, 234/487, 707/100, 715/764, 715/229, 705/1.1, 705/401
• US Class Current: 235/375
• CPC Class Codes: G06Q 10/10 Office automation; Time management
• CPC Class Codes: H04N 2201/3269 of machine readable codes or marks, e.g. bar codes or glyphs
• CPC Class Codes: H04N 2201/3271 Printing or stamping

Abstract

In a document-management device which supports a task of electronizing paper documents and registering electronic data of the documents to an existing system having a user interface provided to register electronic data, a request receiving unit receives a code assignment request from a user when a user interface screen corresponding to an electronic-data registration site of the existing system is displayed on a client. A code generating unit generates a site identifying code identifying the registration site of the existing system after the code assignment request is received. A screen generating unit generates a screen containing an image of the site identifying code, the screen provided for the user to print an automatic registration request page which is scanned simultaneously with scanning of the paper documents.

Claims

1. A document-management system which supports a task of electronizing paper documents and registering electronic data of the documents in collaboration with an existing conference management system, the existing conference management system having a user interface provided to register electronic data, the document-management system comprising:

a code management server including

a request receiving unit receiving a code assignment request from a user;

a code generating unit generating a site identifying code identifying the registration site of the existing conference management system after the code assignment request is received; and

a user terminal including

a screen generating unit generating and displaying a user interface screen corresponding to an electronic-data registration site of the existing conference management system permitting to send the code assignment request, and displaying the user interface screen including an image of the site identifying code, the site identifying code is superimposed on the user interface screen corresponding to the registration site of the existing conference management system, the screen provided for the user to print an automatic registration request page including the site identifying code which is scanned simultaneously with scanning of the paper documents,

wherein the request receiving unit provides the code assignment request to the code management server, and the screen code generating unit provides to the user terminal processed HTML data in which a link to the image of the site identifying code is included as HTML of the user interface screen of the existing document conference management system.

2. The document-management system according to claim 1 wherein the request receiving unit and the screen generating unit use a bookmarklet registered in a Web browser of the user terminal as a bookmark in the user interface screen, and when the bookmark is clicked, the link to the image of the site identifying code is included as HTML of the user interface screen.

3. The document-management system according to claim 1, wherein the code generating unit is configured to generate, when a code image acquisition request is received from the user terminal, the image of the site identifying code and to transmit the image to the user terminal.

4. The document-management system according to claim 1 wherein the site identifying code is managed in a database in which an ID of the site identifying codes and a site locator of the user interface screen are associated and registered.

5. The document-management device according to claim 1 wherein the request receiving unit is configured to receive cookie information of the user interface screen which is used as authentication information of the existing conference management system.

6. The document-management system according to claim 5 wherein the cookie information is managed in a database in which an ID of the site identifying code, a site locator of the user interface screen, and the cookie information are associated and registered.

7. The document-management system according to claim 1 wherein the screen generating unit is configured to generate the processed HTML data in which a description of a button for selecting an expiration date for the request page, and a description of transmitting of a selected expiration date are included as HTML of the user interface screen of the existing conference management system.

8. The document-management system according to claim 7 wherein the expiration date is managed in a database in which an ID of the site identifying code, the expiration date, and a site locator of the user interface screen are associated and registered.

9. The document-management system according to claim 1 wherein the screen generating unit is configured to generate the processed HTML data in which a description of a button for selecting a use count for the request page, and a description of transmitting of a selected use count are included as HTML of the user interface screen of the existing conference management system.

10. The document-management system according to claim 9 wherein the use count is managed in a database in which an ID of the site identifying code, the use count, and a site locator of the user interface screen are associated and registered.

11. The document-management system according to claim 1 wherein the code management server which is arranged separately from the user terminal and the existing conference management system.

12. The document-management system according to claim 1 wherein the screen generating unit is provided in a multi-function peripheral having scanner and printer functions.

13. The document-management system according to claim 1 wherein the screen generating unit is provided together with the existing conference management system.

14. The document-management system according to claim 4 wherein the database, and the code generating unit are provided in the code management server which is arranged separately from the user terminal and the existing conference management system.

15. The document-management system according to claim 4 wherein the database, and the code generating unit are provided in a multi-function peripheral having scanner and printer functions.

16. The document-management system according to claim 4 wherein the database, and the code generating unit are provided in the existing conference management system.

17. The document-management system according to claim 4 wherein the database is provided in the code management server which is arranged separately from the user terminal and the existing conference management system.

18. A document-management method which supports a task of electronizing paper documents and registering electronic data of the documents in collaboration with an existing conference management system, the existing conference management system having a user interface provided to register electronic data, comprising:

displaying a user interface screen corresponding to an electronic-data registration site of the existing conference management system on a user terminal;

sending a code assignment request to a code management server by using the user interface screen at the user terminal;

receiving the code assignment request from the user terminal at the code management server;

generating a site identifying code identifying the registration site of the existing conference management system at the code management server, after the code assignment request is received;

sending the site identifying code from the code management server to the user terminal, by sending to the user terminal processed HTML data in which a link to an image of the site identifying code is included as HTML corresponding to the user interface screen of the existing conference management system;

generating and displaying a screen at the user terminal including the image of the site identifying code, the site identifying code is superimposed on the user interface screen corresponding to the registration site of the existing conference management system, the screen provided for the user to print an automatic registration request page including the site identifying code which is scanned simultaneously with scanning of the paper documents.

19. A document-management client device which supports a task of electronizing paper documents and registering electronic data of the documents in collaboration with an existing conference management system, the existing conference management system having a user interface provided to register electronic data, the document-management client device comprising:

a request sending unit sending a code assignment request to a code management server, the code management server generating a site identifying code identifying the registration site of the existing conference management system after the code assignment request is received;

a data receiving unit receiving at the client device processed HTML data in which a link to an image of the site identifying code is included as HTML corresponding to the user interface screen of the existing conference management system; and

a screen generating unit generating and displaying a user interface screen corresponding to an electronic-data registration site of the existing conference management system, and displaying the user interface screen including the image of the site identifying code, the site identifying code superimposed on the user interface screen corresponding to the registration site of the existing conference management system, the screen provided for the user to print an automatic registration request page including the site identifying code which is scanned simultaneously with scanning of the paper documents.