Method and apparatus for managing electronic messages

• US 8,073,822 B2
• Filed: 06/02/2005
• Issued: 12/06/2011
• Est. Priority Date: 06/02/2004
• Status: Active Grant

• Current Assignee: Ip Ot Sub Ulc
• Original Assignee: Open Text Corporation
• Inventors: Winter, Christian, Sell, Jörg-Stefan, Heiβ, Franz
• Primary Examiner(s): Lovel, Kimberly
• Assistant Examiner(s): Uddin, Mohammad R
• Application Number:
  US11/145,496
• Publication Number:
  US 20050283461A1
• Time in Patent Office: 2,378 Days
• Field of Search: 707/101, 707/102, 707/204, 707/104, 707/692, 707/999.101
• US Class Current: 707/692
• CPC Class Codes: G06Q 10/107 Computer-aided management of electronic mailing [e-mailing]
• CPC Class Codes: H04L 51/08 Annexed information, e.g. attachments
• CPC Class Codes: H04L 51/42 Mailbox-related aspects, e.g. synchronisation of mailboxes

Abstract

A method is provided for the storage-efficient management of electronic messages, wherein a message that is to be managed is first received, the message is decomposed into a basic structure and file attachments contained in the message, a unique identification value is calculated for each file attachment, the file attachment is stored as a file with a respective identification value for which no file exists in the storage, or a reference counter of the file attachment for whose identification value a file already exists in the storage, is incremented, and the basic structure with references to the files in the storage, which references correspond to the file attachments originally contained in the message, is stored.

Claims

1. A method for the storage-efficient management of electronic messages, comprising:

in a system comprising an email server and an archive server, receiving a first email message at the archive server from the email server;

decomposing at the archive server the first email message into a first basic structure and file attachments attached to the first email message;

selecting a file attachment attached to the first email message;

determining if the selected file attachment is an additional email message containing further file attachments;

if the selected file attachment is an email message containing further file attachments, decomposing the selected file attachment into an additional basic structure for a corresponding email message and further file attachments attached to the corresponding email message;

recursively performing the selecting, determining and decomposing steps using each file attachment and further file attachment as the selected file attachment until the first email message is decomposed into the basic structure, additional basic structures and file attachments not containing further file attachments;

calculating at the archive server a new unique identification code for each one of the file attachments not containing further file attachments;

calculating at the archive server a hash value for each one of the file attachments with an identification code based on the content of that file attachment;

storing the file attachments not containing further file attachments as files with respective identification codes and hash values for which no file with an identical hash value already exists in storage;

adding at the archive server the new unique identification code and incrementing a reference counter for file attachments not containing further file attachments for whose hash value a file already exists in the storage;

storing by the archive server the first basic structure, wherein the first basic structure is stored with references to additional basic structures for email messages attached to the first basic structure and any file attachments not containing additional file attachments attached to the first email message;

storing by the archive server each additional basic structure with a references to additional basic structures for email messages attached to the additional email message corresponding to the email message being stored and with references to any file attachments not containing further file attachments attached to the additional email message corresponding to the additional basic structure being stored.

2. The method according to claim 1, wherein each file attachment not having further file attachments is stored as a new file, and a reference counter for the new file is initialized if no file exists for the calculated identification code.

3. The method according to claim 1, wherein the identification code is a unique hash value of information about the respective file attachment including at least temporal information.

4. The method according to claim 1, further comprising maintaining on the email server a reference file without file attachments for the first email.

5. The method according to claim 1, wherein the data contained in the first email is stored separately from the file attachments containing no further file attachments as a file with an identification code and a hash value, and the first basic structure itself contains only references.

6. The method of claim 1, further comprising:

reading of the first basic structure of the first email message;

retrieving from the storage those files to which the references in the first basic structure refer; and

replacing the references by the files as the file attachments of the first email message to be reconstructed.

7. The method according to claim 6, wherein references refer to additional basic structures which, in turn, contain references, and the references are recursively replaced by corresponding files, until all the references are replaced by files.

8. The method according to claim 6, further comprising:

receiving a call-up message for the first email message at the email server from a client;

requesting the first email message from the archive server;

reading the first basic structure by the archive server;

reconstructing the first email from the basic structure;

replacing a corresponding reference file with the reconstructed first email message on the email server; and

sending the reconstructed first email message to the client, wherein the reconstructed first email message has an identical body and file attachments as the first email message.

9. The method according to claim 8, wherein, the email server sends an assignment code to the archive server to request the first email message.

10. The method according to claim 6, further comprising:

determining that the first email message has been deleted;

decrementing reference counters for file attachments not containing further file attachments that were attached to the first email message or any additional email messages.

11. The method of claim 1, further comprising storing the file attachments containing no further file attachments at a file server external to the archive server.

12. The method of claim 11, further comprising storing the first basic structure and additional basic structures at the archive server.

13. The method of claim 1, wherein the archive server receives the first email message from the email server over a network.

14. The method of claim 1, further comprising:

storing the text body of the first email message in a separate file from the first basic structure; and

storing a reference to the separate file containing the text body of the first email message in the first basic structure.

15. A computer program product comprising a non-transitory computer readable medium storing a computer program and wherein the program comprises code executable by a processor to cause an archive server to:

receive a first email message from an email server;

decompose a first email message into a first basic structure and file attachments contained in the message;

select a file attachment attached to the first email message;

determine if the selected file attachment is an additional email message containing further file attachments;

if the selected file attachment is an email message containing further file attachments, decompose the selected file attachment into an additional basic structure for a corresponding email message and further file attachments attached to the corresponding email message;

recursive perform the selecting, determining and decomposing steps using each file attachment and further file attachment as the selected file attachment until the first email message is decomposed into the first basic structure additional basic structures and file attachments not containing further file attachments;

calculate a new unique identification code for each one of the file attachments not containing further file attachments;

calculate a unique hash value for each one of the file attachments with an identification code based on the contents of the file attachment;

store the file attachments not containing further file attachments as files with respective identification codes and hash values for which no file with an identical hash value already exists in storage;

add the new unique identification code and increment a reference counter of file attachments not having further file attachments for whose hash value a file already exists in the storage;

return each identification code to the basic structure or the respective additional basic structure from which the file attachment corresponding to said identification code has been decomposed;

store the first basic structure, wherein the first basic structure is stored with references to additional basic structures for email messages attached to the first email message and any file attachments not containing further file attachments attached to the first email message; and

store each additional basic structure with references to additional basic structures for email messages attached to the additional email message corresponding to the additional basic structure being stored and with references to any file attachments not containing additional file attachments attached to the additional email message corresponding to the additional basic structure being stored.

16. A system for the storage-efficient management of electronic messages, comprising:

an archive server, comprising a first processor, a first storage, a message swapping-out module, an identification value calculation module and a reference counter management module, wherein;

the message swapping-out module, by application of the first processor;

divides a first email message that is to be managed into a first basic structure and the file attachments contained in the first email message;

selects a file attachment attached to the first email message;

determines if the selected file attachment is an additional email message containing further file attachments;

if the selected file attachment is an email message containing further file attachments, decomposes the selected file attachment into an additional basic structure for a corresponding email message and file attachments attached to the corresponding email message;

recursively performs the selecting, determining and decomposing steps using each file attachment and further file attachment as the selected file attachment until the first email message is decomposed into the first basic structure, additional basic structures and file attachments not containing further file attachments;

the identification value calculation module calculates an unique new identification code and a unique hash value for each one of the file attachments not containing further file attachments;

if the hash value has not been assigned to a file attachment already stored on the archive server, the corresponding file attachment is stored in the first storage with its identification code and hash value, otherwise, if a file having the calculated hash value already exists in the first storage, the corresponding file attachment is not stored over again, but the reference counter management module increments a reference counter of the existing file, adds the new unique identification code for the file attachment not containing further file attachments having the same hash value, and returns each unique identification code to the first basic structure or the respective additional basic structure corresponding to the email message from which the file attachment corresponding to said unique identification code has been decomposed; and

the archive server stores the first basic structure with references, wherein the references comprise references to the additional basic structures and all the identification codes returned for file attachments containing no further attachments that were attached to the first email message and stores each additional basic structure with references to file attachments containing no further file attachments that were attached to the corresponding additional email message.

17. The system according to claim 16, wherein the archive server additionally comprises a message reconstruction module which, by application of the first processor, upon a request for calling-up of the first email message, reads both the first basic structure, with references, and the files referenced in the references, from the first storage, replaces the references in the first basic structure with the files referenced by the references and stores the reconstructed first email message in the first storage or sends it to a message device.

18. The system of claim 16, further comprising an email server comprising a second processor and a second storage, wherein the email server transfers the first email message to the archive server and replaces the first email message in the second storage with a reference file having an assignment code referring to the first basic structure in the first storage.

19. The system of claim 18, further comprising an email client, comprising a third processor, a third storage, a display screen, at least one input device and a message client module, wherein a user is enabled, by means of the input device and through the message client module in combination with the third processor, to call up messages from the email server, in a user interface of the email client module on the display screen, to display said messages on the screen and store them on the archive server.

20. An archive server for the storage-efficient management of electronic messages, comprising a network interface to connect to a network, a processor, a computer readable storage medium, and a set of computer instructions stored on the computer readable storage medium and executable by the processor to cause the archive server to perform a method comprising:

decomposing a first email message into a first basic structure and file attachments attached to the first email message;

selecting a file attachment attached to the first email message;

determining if the selected file attachment is an additional email message containing further file attachments;

if the selected file attachment is an additional email message containing further file attachments, decomposing the selected file attachment into an additional basic structure for the corresponding email message and the further file attachments attached to the corresponding email message;

recursively performing the selecting, determining and decomposing steps using each file attachment and further file attachment as the selected file attachment until the first email message is decomposed into the first basic structure additional basic structures and file attachments not containing further file attachments;

calculating at the archive server a new unique identification code for each one of the file attachments not containing further file attachments;

calculating at the archive server a unique hash value for each one of the file attachments with an identification code;

storing the file attachments not containing further file attachments as files with respective identification codes and hash values for which no file with an identical hash value already exists in storage;

adding the identification code and incrementing a reference counter of file attachments not containing additional file attachments for whose hash value a file already exists in the storage;

storing by the archive server the first basic structure, wherein the first basic structure is stored with references to additional basic structures for email messages attached to the first email message and any file attachments not containing further file attachments attached to the first email message; and

storing by the archive server each additional basic structure with references to additional basic structures for email messages attached to the additional email message corresponding to the additional basic structure being stored and with references to any file attachments not containing further file attachments attached to the additional email message corresponding to the additional basic structure being stored.

21. The archive server of claim 20, wherein the method performed by the archive server further comprises:

receiving a request from the email server for the first email message;

reading the first basic structure and additional basic structures;

reconstructing the first email from the first basic structure and additional basic structures; and

sending the reconstructed first email to the email server, wherein the reconstructed first email has an identical body and attachments to the first email.

22. The archive server of claim 20, wherein the method performed by the archive server further comprises separately storing the file attachments containing no further file attachments in storage external to the archive server and storing the first basic structure and additional basic structures at the archive server.